Request letters

Request letters

Request letters are a good way of seeking help and you have to craft them well, so that the reader does not feel you are imposing or overbearing.  Sometimes, you may find yourself in a delicate position and it is helpful to remember a few points before you start writing request letters.

Request letters are unsolicited letters, so that very fact should make you use a very polite and courteous tone.  Start the letter with a statement of why you are writing the letter in the first place and then make the request. Be clear and straightforward about what you are seeking.

Ideally these letters should be short so that you are not impinging too much on the time of the reader.  It is good to keep your requests within reasonable limits.

Though you must thank the reader for their time and effort, do not thank them in advance for what you expect from them.  This can seem very presumptuous and may irk the reader.

Convey your sincerity and also offer to reciprocate in any which way you can.

Reference Letters

Reference Letters

Reference letters have the power to make a difference and give an added advantage to the applicants when they are seeking admission or employment.  Generally, they are categorized as Academic, Character and Employment reference letters.

Before describing the positive points of the candidate make sure to establish your own credentials first.  For that, it is best to write the reference letter on a formal letter-head which has the details of your job-title, name of your work place and contact information.

The first paragraph must state briefly who you are and in what capacity you know the applicant.  It is also good to mention how well and for how long you have known the candidate.  These details are important as they add to the credibility of the letter.

The body of the letter must concentrate on the positive aspects of the candidate, by giving specific examples.  These positive facets must be those that are not clearly visible in a formal application form.

Remember to keep the letters sincere without going overboard with words of praise.  It is best to highlight the plus-points again in the last paragraph, before concluding.

Recommendation Letters

Recommendation Letters

Recommendation letters are letters of references written to the concerned authority. It is an attempt to glorify the credits of a person so that he is given an opportunity to prove his merit in the respective field. The use of such a letter is twofold. It acts as a mark of respect for the employee, student or whoever the applicant is so that he is given a chance to proceed. It also facilitates the decision-making process of the employer, principal or the person in the authoritative position.

As recommendation letters are very important to apply for jobs, marriage, academic courses and business ventures, it is advisable to request someone responsible, reliable and trustworthy to write it for the candidate.

The following tenets should be conformed to while writing a recommendation letter:

  • The person writing the letter should know the candidate not just personally but also deeply so that he is in a position to rate and comment on the qualities of the candidate.
  • The relationship or nexus between the writer and the candidate should in no way bias the former’s judgements.

The letter should be detailed and complete so that the reader gets a wholesome knowledge of the candidate’s potentials.

Proposal Letter

Proposal Letters

A proposal letter is a type of business cover letter attached along with a formal business proposal.  It aims to persuade and convince the reader to accept the proposal presented in detail.

It is best to begin your proposal letter by introducing yourself and your company.  Then set forth to explain how you can best tackle the problem.  It is also good to give an overview of the proposal, by giving a gist of the most important information including estimated cost and time-frame.

Though your aim is to convince the reader about your proposal, make the reader/the company your focus.  Elaborate how the suggested proposal would benefit them.  Back it up with researched facts.  Quote or give references of similar work you have undertaken.

Use only proven facts and figures as there is no place for flowery language and false promises here.  The letter must sound sincere and convincing without sounding fake and conniving.

As you are concluding the letter offer to fix up an appointment for personal meeting.  This would help pursue the idea in person, and the reader would be persuaded to take action.

Promotion Letters

Promotion Letters

Promotion letters are of two types: job promotion letters and business promotion letters.  Generally the latter is referred to as promotional letter and is quite different from a job promotion letter.

Writing a job promotion letter can be a pleasant task as it is the bearer of good news.  Make sure to include your congratulatory lines in the first paragraph.  Mention the job title the employee will now hold.  The tone of the letter should be positive and encouraging.

In the body of the letter, mention any additional perks or benefits the employee may enjoy in this new position.  While lauding the employee you can also quote one or two special achievements which have worked in their favor when considered for promotion.  This can help boost their morale and confidence.

While concluding you can encourage the employee to keep up the good work.  Give assurance of your support and cooperation in all matters.  You can sign off by giving them your best wishes in the new position.

Professional Letters

Professional Letters

Professional letters are written formally to validate a communication pattern between the parties involved in a professional relationship. Volumes of information and messages are exchanged through it that facilitates the functioning of the various departments within an organization with or without contretemps. It creates and closes a profound business transaction between two professionals. Thus it is an extremely viable document as far as initiation, processing and cessation of a business deal is concerned.

The main body of the letter should ideally be divided into three parts with a proper introduction, explanation and conclusion. The format should strictly be modelled on the business letter form with due emphasis given to the location of the address, subject, reference, name of the addressee, paragraphs, date and name of the sender. The word limit should be kept between 120 and 150 preferably. Formal words and phrases like “respected sir/madam”, “yours sincerely/faithfully” should be used perceptively in the correct places.

The guidelines for writing professional letters are given below in brief:

  • It must not sound overbearing or pretentious.
  • The objective of the letter must be comprehensible and refined in expression.
  • The writer must give his full signature.
  • There must be no error in information stated.

Sample professional letter

Professional thank you letter template

Professional thank you letter

Professional sales letter

Professional resume cover letter

Professional letter writing template

Professional letter writing

Professional letter template

Professional letter of Intent

Professional letter format

Professional Introduction letter

Professional invitation letter

Professional letter

Professional Donation letter

Professional Application letter

Professional business letter template

Professional complaint letter

Professional cover letter format

Professional cover letter template

Professional Letter Layout

Construction Project Guarantee Letter

Greeting Cards Professional Invitation Letter

Professional Services Proposal Letter

Document Professional Letter

Professional Letter Example

Summary Professional Letter

Professional Reference Letter

Professional Appointment Letter

Professional Termination Letter

Business Professional Letter

Professional Decline Letter

Professional Sympathy Letter

Professional Sponsorship Letter

Professional Experience Letter

Professional Appreciation Letter

Professional Inquiry Letter

Professional Leave Letter

Marketing Letters

Marketing Letters

Marketing plays a vital role in any business growth.  Writing marketing letters which are effective and impactful can take some practice, but it can be done.  The main reason why most marketing letters fail is, because they tend to focus on the wrong issues.

The important thing to remember when writing these letters is that the focus of your letter must be on the reader.  If you are able to convey how advantageous your product/service is to the readers, then you have caught their attention.  This is one of the main requirements of writing a good marketing letter.

Once you have the attention of the reader, try and generate interest and desire for your product/service.  You can then follow it up with appropriate action.

While writing, keep the language simple and the tone friendly and positive.  Instead of using clichés and flowery language, stick to facts and back it up with suitable examples or references.

The first and final paragraphs of the letter are very important as they are the ones which can leave a lasting impression on the reader.  So, make sure to make them the most attention-grabbing ones.

Love Letters

Sample Love Letters

Love. This four-letter word elicits different emotions and feelings to different people. People have fallen in and out of love as long the earth has existed. People have and always are looking for new and creative ways of expressing their love to their beloved ones. One of the oldest ways of expressing love is writing love letters. The letters were then sent in the mail or some other applicable means including sending a messenger. Nowadays love letters have taken a different form with the advent of faster communication especially the Internet.

Modern life means a lot to be done and less time to do it. It is however important to spare your time for your significant others. People write letters and send them to their beloved by electronic mail or other faster forms of communication. If you are witty letter writer you will dazzle your beloved with your masterly of words. However, not everyone is good at writing. The biggest mistake you can do is to write a letter that will not be appreciated by your beloved. Thus take your time to learn how to put together a letter that will take your beloved’s breathe away. Read many love letter samples and come up with your own.

Never copy a letter from somewhere and send to your beloved. Learn how to write an original version. Write what you feel about your beloved. Let the emotions flow unabated. Emotions are the ink inside a love letter writer’s pen.

Sit down and write a love letter to that person you are thinking about today. You will like the response.

Letter of Intents

Letter of Intents

Letter of intent is a document drawn up to close mammoth business deals that rest on the consensus of two participating individuals. Usually such letters are given to initiate the formalization process of joint acts that allow the participants to engage in official negotiations given the relaxed nature of these professionally-written contracts. Therefore, it is not as stringently forceful in character as other financial bonds.

Letter of intent or memoranda of agreement is a very crucial document for any kind of business deal involving two parties and hence it should be signed only after  meticulous reading and detailed understanding of the entire content. The points given below provide a guide to close a letter of intent successfully:

  • The details including the name of the concerned person, department, and designation of the person must be given accurately. It’s best to leave it nameless if the name of the person or who to address is not known for certain.
  • It is preferable to give the letter in typing rather than in hand-written to maintain the business class and feel of the deed.
  • The main information should be covered up in the first paragraph which includes the introduction of the writer and his field of interest.
Legal Letters

Legal Letters

Legal letters are formal and purposeful letters which must be written in a clear and concise manner.  Clarity and brevity are the two key factors to keep in mind while writing legal letters.

You must begin your letter by introducing yourself and also state the purpose of your writing.  The body of the letter must explain the reasons for this letter.  Explain in a logical and sequential manner maintaining clarity in both content and language.

As legal letters can have repercussions, it is a good idea to carefully edit your letters and check for factual and linguistic errors.  As legal implications can depend on the turn of words and phrases, use simple and unambiguous words and sentences.

Legal letters must include what kind of remedial or corrective action you wish the addressee to take.  It is usual to give a fixed time-frame for such an action.

The final paragraph can include what kind of action you may be pushed to take in case you do not get a positive reply.  Keep the tone of the letters firm and polite.  Avoid any implications of threat or rude statements in your letters.