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Lisa Doe,

Johnson & Hanson.

March, 18 2000

Mr.Leo Karensky,

Managing Director,

SKY Solutions,

Glasgow, UK

Dear Mr.Karensky,

We, at Johnson & Hanson are delighted to be associated with you. We congratulate you on the launch of your new product.

We regret to inform you that we have not received a copy of your contract with us as was promised by you. We need to see the actual copy to decide on further action regarding your proposal. It will be of immense help if you look into the matter at the earliest. Any further delay from your side will only result in wasting precious time since our course of action depends on the terms mentioned in the contract. Hence we request you to send us a copy at the earliest.

We look forward to your communication. You can call me on 1600 678 for any further clarifications.

Thanks and Regards,

Lisa Doe,

Director.

Download REQUEST LETTER

Your Name (E.g., Greg Smith),

Company

Date (E.g. 17 May 2000 or May, 17 2000)

Name (With salutation Mr/Ms/Mrs),

Designation,

Company Name,

Address

E.g.

Ms Kate Williams,

CEO,

IK & Co.,

Bridgetown, UK

Dear (Salutation) (Last Name),

E.g. Dear Ms Williams,

In the first paragraph, introduce yourself and your company in brief terms. Briefly mention the reason for your letter.

In the second paragraph, politely put forth the request and mention the reason as to why it has been written to him.  Also mention the return of favor to the reader. Give alternatives to the request, if any. Do not apologize to asking the request. Ask for a meeting if the favor is too big or you need more explanation to do.

In the last paragraph, thank the reader for considering your letter and mention where he can contact you for further correspondence.

Signature,

Designation

E.g. Greg Smith,

Director

Download HOW TO WRITE A REQUEST LETTER

Your Name,

Your Address.

E.g. John Boer,

Ramky Solutions.

Date (Day Month Year) or (Month, Day Year)

E.g. 23 June 1995 (or) June, 23 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Company,

Address

E.g. Mr. Joe Collins,

Managing Director,

Emerson and Co.,

Derry, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr.Collins,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the purpose of asking the favor. Mention how the person can help you and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. John Boer,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (3)

Download REQUEST LETTER TEMPLATE

Paper size: A4

Font size: 12

Layout: Semi-blocked, blocked or fully blocked

The letter has to begin with the sender’s Name and address at the left hand corner of the page with 1” margin.

This has to be followed by the date (E.g. 26 July 1992 or July, 26 1992) also at the extreme left.

The Name, Designation, Company and the Address of the receiver are to be written next, all at the left corners with proper salutation.

Begin the letter with Dear Mr/Ms/Mrs.

The first paragraph has to introduce yourself and your purpose in brief to the receiver.

The second paragraph has to talk about the actual request to be asked to the receiver.

The final paragraph has to reiterate the purpose of the request and closing has to be done with thanking the reader.

The complimentary close has to be “Sincerely”, “Respectfully yours”, .

The letter has to end with proper signature.

The enclosures, if any have to be mentioned at the end of the entire letter.

The letter has to have single spacing throughout.

Download REQUEST LETTER FORMAT

Perry Adams,

Aberdeen.

February 17, 1990.

Mr. Leon Kellies,

Superintendent,

Nark & Co.,

Aberdeen, UK.

Dear Mr. Kellies,

Through this letter I introduce to you, myself Perry Adams. We were associated in a business deal with your company when I was working for Sussex & Co., as the Supervisor in the Sales Department.

The actual purpose of writing to you, Sir is to request for a favor. I have applied for the post of Senior Supervisor in your company and need an internal reference for the same. If you could kindly refer me to the job I will be very grateful to you. You have seen my work and I am sure you won’t regret your action.

I thank you in advance and it was a pleasure to be associated with you.

Warm regards,

Perry Adams.

Download REQUEST LETTER EXAMPLE

Kyle Reese,

Petersburg

December 19, 1989

Mr. Ebon Stockholm,

167/A North East,

Petersburg.

Dear Mr. Stockholm,

I write to you on behalf of my organization ‘Green Earth’. We are a group of ten teenagers working towards creating awareness amongst people for a greener city. We have carried out various awareness programs in your neighborhood in the recent past.

We write to you for need your donation, with regard to our new program regarding ban on plastics. We intend to carry out this campaign by the end of this month in your neighborhood and are short of funds. We will be grateful if you can help us with your donation. We have heard about your interest in this regard and expect your generosity in the matter.

You can contact us on 567 9868 in this regard or we can call upon you at your convenience.

Thanks and Regards,

Kyle Reese

Download DONATION REQUEST LETTER

Rita Grant,

Mosaic Services.

17 October 2000

Mr. Bred Frankfurt,

56/C Northumberland Avenue,

Bristol, UK

Dear Mr. Frankfurt,

This is to write to you to introduce to you our store, Mosaic Services. I am Rita Grant, the Director of the store. We are happy to inform to you that we have opened a store in your neighborhood and we make furniture for the under privileged.

In this regard I request you to donate any unused furniture to our store. We also accept any broken or chipped off pieces of furniture. We fix the broken and unusable furniture and make it useful for the under privileged. In return we offer to you discount vouchers from ‘Care Furniture’s, a local furniture store with whom we have collaboration.

Please call us on 678 3443 if you are interested in helping us. Thanks in advance for your support.

Best Regards,

Rita Grant

Director

Download IN KIND DONATION REQUEST LETTER

Your Name,

Your Address.

E.g. Ellen Soul,

Soul Services

Date (Day Month Year) or (Month, Day Year)

E.g. 02 April 1995 (or) April, 02 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mr. Robert Brink,

902/12, Park Street,

Derby, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr. Brink,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the kind of work your organization does and the purpose of asking the donation. Mention how the person can help you (whether in cash or kind) and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. Ellen Soul,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (2)

Download DONATION REQUEST LETTERS TEMPLATE

Paul Baker,

Manchester

16 August 1999

Mr. Chris Harris,

89A, West Side,

Limelight Street,

Manchester, UK

Dear Mr. Harris,

We are pleased to introduce to you Help Society, our organization. We at Help Society, buy plots and sell them to under privileged people at lower rates. We are in this business for a few years now.

We write to you to encourage your participation in the program by donating to our organization. All our members have the benefits of a membership card, discount vouchers and monthly passes to a few selected theatres in the city. Your magnanimity will be properly rewarded for. You can drop down anytime to our office to talk to any of our representatives in this regard. Please find enclosed a copy of our ventures.

Thanking you in advance.

Warm Regards,

Paul Baker,

Director

Enclosed(1)

Download DONOR REQUEST LETTER

Frank Drum,

Leslie Charitable Trust

May 18, 1990

Mr. Peter Kaminski,

Managing Director,

Kaminski & Co.,

Bremen, UK

Dear Mr. Kaminski,

We take immense pleasure to introduce to you Leslie Charitable Trust. Our organization holds auctions for various items and the money thus collected is used for the education and upbringing of orphans.

We write to you to invite you to participate in our auction being held this Saturday in your neighborhood. Please be aware that the money that you auction is tax free. Also we hold press meets and give out press releases which would benefit your company’s goodwill. Please find enclosed a copy of our recent events and press releases. Please confirm your participation latest by Monday. Feel free to call us on 1800 8968 for further details.

Thanks and Regards,

Frank Drum,

Director

Enclosed(1)

Download AUCTION DONATION REQUEST LETTER

Rita Floe,

Redham Social Service Agency

28 January 1990

Ms. Kate Williams,

AB Group of Companies,

Denham, UK

Dear Ms. Williams,

This letter is an invitation to participate in the monthly auction organized by Redham Social Service Agency. We write to you on behalf of them and request your participation in the silent auction conducted by us.

This is to request you to offer any item for auction through our organization. The auction is being held on the 10^th of next month and your participation should be confirmed by the 1^st of next month. We need your help to make this event a success. Please call us on 1800 78 67 for further clarifications and for confirming your participation. Please find enclosed a participation form which has to reach us by the 5^th of February.

Thank you for considering our request.

Sincerely,

Rita Floe

Enclosed(1)

Download SILENT AUCTION DONATION REQUEST LETTER

Paul Robinson,

Retro Charitable Trust

May 19, 1990

Ms. Rachael Long,

Director,

Sun Systems,

Dortmund, UK

Dear Ms. Long,

I am Paul Robinson and I run the Retro Charitable Trust in Dortmund. I have been given your reference from Mr. Fred Collins, who is your confidante and business associate.

My corresponding to you is to request for a donation for my trust. We are running short of funds and Mr. Collins mentioned that you could help us sort the matter. He talks highly of your magnanimous and kind nature. Any help from your side is welcome and will be thoroughly recognized by our society. Also we assure you that your help will not be misused.

If you are interested I can call your office by this Friday. Thank you for your time and patience.

Regards,

Paul Robinson

Download CHARITY DONATION REQUEST LETTER

Walter Halt,

Leipzig

January 17, 2000

Mr. Carlos Dope,

Administrative Officer,

Leipzig School of Arts,

Leipzig, UK

Dear Mr. Dope,

I am Walter Halt and am a part of the alumni of Leipzig school of Arts during the year 1999-2000. I was from the Social Science background and my roll during the study was SS156.

I write to you, sir to request you to issue me transcripts of my study. I have applied for further studies in The University of California and I need to submit my transcripts as is the standard procedure. I may also request you to take pains in issuing it in the format I have attached in the enclosure, since my college demands to receive it in the same format. Lastly Sir, I request you to kindly issue it by the 25^th of this month.

Thanks in Advance for your kind consideration.

Sincerely,

Walter Halt

Enclosed (1)

Download TRANSCRIPT REQUEST LETTER

REQUEST LETTER TIPS

• A request letter is written to ask for a favor. Hence the language should be simple and polite.
• Be straightforward and to the point
• Introduce yourself and tactfully address the reader
• Put forward reasonable demands as polite requests.
• Mention the exact point and be brief in communication
• Write where the person can contact you for further details
• If asking for a favor, mention your ways of returning it.
• Do not apologize for asking for the favor. Make it look like it will return another good turn.
• Ask for an appointment or a personal meeting if the favor is too big and requires the involvement of people in higher positions
• Mention alternatives if the favor is too big or according to you maybe beyond the means of the addressee.
• Don’t forget to thank the person.

Download REQUEST LETTER TIPS

Mycroft Westbury,

Arizona

29 April, 2000

Mr. John Stanhope,

Human Resource Manager,

CISco Solutions,

Arizona, USA

Dear Mr. Stanhope,

Allow me to introduce to you myself, Mycroft Westbury, the Senior Engineer in CISco Solutions. I have been in this position for more than five years now.

I have heard the news that the position of a Quality Analyst is vacant in the company from my peers. The purpose of my writing to you, sir is to request you to transfer me to that position. I am well qualified for the post and also possess the relevant experience. Since I have been working with analysis and design, it will be well within my expertise arena. In this regard, I want to meet up with you personally to discuss the possibility, whenever it is convenient for you. I reckon that you would give my transfer a deserved thought.

Thanks and regards,

Mycroft Westbury,

Senior Engineer

Download TRANSFER REQUEST LETTER

Stanley West,

Montana

December 08, 1999

Mr. Adam Baker,

Recruitment Manager,

Lanco Group of Companies,

Montana, USA

Dear Mr. Baker,

My name is Stanley West and I am a Computer Engineer by profession. My friend and associate Mr. Lincoln Hardy mentioned that you are on the look out for software engineers for your firm. In this regard I submit to you my candidature.

I have a degree from University of California and I have an experience of working with Drep Solutions for a period of two years. I have enclosed my CV and a recommendation letter from my former employer. In this regard I wish to meet you for an interview for the said job. I will gladly contact your office for an appointment for the interview. I aspire to work for your firm and for a close association with you.

Thanks in advance for considering my request for an interview.

Sincerely,

Stanley West

Enclosed (2)

Download INTERVIEW REQUEST LETTER

Peter Scott,

Amsterdam School of Arts

17 November 1989

Ms. Violet Ray,

Chief Architect,

Heights Constructions,

Amsterdam, UK

Dear Ms. Ray,

I am Peter Scott and I am in my final year of study in Architecture Design from the Amsterdam School of Arts. I have a recommendation from Mr. Larry Douglas, Chief Architect, Plasma & Co.,

The purpose of writing to you is to request for a favor. I am mighty interested in the design of the Cathedral at Amsterdam which was designed by you. I am glad to say that you are ingenious at the work you do. In this regard I wanted to meet up with you to discuss a few aspects of design of the structure. If you could be kind enough to give me an interview I would be very grateful. I will contact your office by the weekend.

Thanks for your consideration.

Sincerely,

Peter Scott

Download INFORMATIONAL INTERVIEW REQUEST LETTER

Israel Lestrade,

Dallas

September 30, 2001

Mr. David Fame,

Consultant,

Hope Consultancy,

Dallas, UK

Dear Mr. Fame,

I am Israel Lestrade and I have finished my graduation from Dallas Institute of Engineering this year. I stay in the neighborhood of your consultancy and have heard highly of you.

I write to you for certain information regarding my further study plans.  I heard from your previous clients that you have a lot of contacts in the Universities in Australia. I would be very grateful to you if you can give me information of the universities which specialize in Automobile Engineering in Australia. Also if you could give me a few contact details it would make my task simpler. I can gladly contact you personally in this matter. I propose to call at your office the coming Monday to seek the information.

Thank you for your time.

Regards,

Israel Lestrade

Download INFORMATION REQUEST LETTERs

Paul Johnson,

Monterrey

June 14, 2000

Mr. Carl Robinson,

Managing Director,

Pierson Group of Companies,

Monterrey, UK

Dear Mr. Robinson,

Let me introduce to you myself, Paul Johnson. I have graduated in Law from Monterrey School of Law and am currently in practice with Mr. Mel Gibson, Senior Attorney at Law for the last four years. I specialize in contract and overdue related issues.

I have heard from close associates that you are looking for attorneys to handle your civil cases. In this regard I have written to you this cover letter to apply for the said post. With this letter I send an enclosure of my CV and a recommendation letter from Mr. Gibson. I hope you will consider my request and will see me for a personal interview, in which I propose to brief you on the cases I have handled in the past. I will call on your office this Wednesday for an appointment.

Thanks and regards,

Paul Johnson

Enclosed (2)

Download COVER LETTER REQUESTING INTERVIEW

Fred West,

Fresco & Co.,

March 28, 2000

Mr. Richard Miller,

456/A, Gibbs Towers,

Westminster Street,

Dallas, UK

Dear Mr. Miller,

I am pleased to inform you that our board of members is extremely satisfied with your performance during the interview dated 16 March 2000.

According to the Board, you are most apt for the job of Senior Sales Executive as applied by you. However we need to clarify a few things before we dispatch to you the actual offer letter. Our Director needs to touch upon a few issues in person with you. In this regard we have scheduled a second interview on April 13, 2000 at 3 PM at our office. Please confirm your availability for the interview by this Friday. You can call me on 178 7878.

Regards,

Fred West,

Recruitment Manager.

Download REQUEST SECOND INTERVIEW LETTER

Daniel Thompson,

Arizona

November 18, 1990

Mr. Edward Moore,

Coordinator,

University of Arizona,

Arizona, USA

Dear Mr. Moore,

I am Daniel Thompson and I have applied for a degree in your university this semester. I have heard that the university gives scholarships to students if they satisfy a few conditions.

I satisfy the conditions mentioned in the catalogue given during admission. Therefore, I write to you to request you to consider my name for the scholarship. Also if you can send me the application form and the details needed, I would get them ready before the term begins. I have enclosed a self addressed stamped envelope for your convenience. I can prove to you that I am an ideal candidate through relevant papers needed during verification. I am looking forward for further correspondence from your side.

Thanks and regards,

Daniel Thompson

Enclosed (1)

Download SCHOLARSHIP REQUEST LETTER

Karen Garcia,

Dortmund

16 June 2000

Mr. Mark Anderson,

Coordinator,

DM University,

Dortmund, UK

Dear Mr. Anderson,

I am Karen Garcia and am in the final semester of Designing course from your university. My roll is D56767. Mrs. Kate Hudson had recommended that I write to you regarding my request.

Mrs. Hudson had informed that the university gives financial grants to under privileged students. My financial status equals the conditions mentioned for applying for grants. Hence I request you to brief me on the necessary papers needed for applying for the same. I also would appreciate if you can send me the form as well. All details about the process are also needed. I would be greatly obliged for your favor. I enclose a stamped envelope for the asked paperwork.

Thanks and regards,

Karen Garcia

Enclosed (1)

Download GRANT REQUEST LETTER

Kevin Lopez,

California

18 June 2000

Mr. William Perez,

Director,

Williams & Co.,

California, USA

Dear Mr. Perez,

I write to you on behalf of our non profit organization “Hope”. We at Hope are responsible for the education of several deserving yet under privileged students.

My intention behind writing this letter is to ask you a favor of sponsoring a few students this year. We have heard that you appreciate such philanthropic works and are always ready for such a contribution. Our students are from University of California and the sponsorship will be handed over by your company. We just organize things on your behalf. I will call on you this Friday to discuss the benefits of being a sponsor in person.

Thanks in advance for your consideration.

Best Regards,

Kevin Lopez,

Chief Organizer

Download CORPORATE SPONSORSHIP REQUEST LETTER

Jeff Martinez,

Glasgow

15 October 1997

Ms. Dorothy White,

Director,

ED Group of Companies,

Glasgow, UK

Dear Ms White,

I am Jeff Martinez and I am from the Glasgow school of Medicine. We are in the preparation of conducting our annual health program and I write to you in this regard.

Every year, we at Glasgow school of Medicine undertake a free health check up of school children aged 9 to 14 in all the schools in Glasgow. This year we have scheduled the same in the month of January. We require a sponsor for the activity and hence request you to join us in the activity. We request you to sponsor the event this year. If given a chance I would like to brief you more on the activity in person. In this regard I propose to call on you this Wednesday.

I am grateful to you for your patience and time

Regards,

Jeff Martinez

Download SPONSOR REQUEST LETTER

Christopher Moore,

Aberdeen

February 18, 2000

Mr. Ronald Hall,

156/A, West Square Avenue,

Aberdeen, UK

Dear Mr. Hall,

I am Christopher Moore and I stay in your neighborhood in West Square Avenue. I am pursuing my graduation from Westminster College of sciences.

I write to you, sir with regards to the charity work you do with Friends Organization. I have been informed by them that you sponsor students of poor background. I have studied this far by doing odd jobs but I couldn’t gather money for this term as I met with an accident recently. I request you to kindly think about sponsoring me this time. I will be mighty grateful for your philanthropic act. I will call upon your place this weekend to discuss more on this issue.

Thanks for your time and consideration.

Sincerely,

Christopher Moore

Download SPONSORSHIP REQUEST LETTER

George King,

Texas

March 19, 2000

Mrs. Jennifer Wilson,

President,

Colgate Enterprises,

Texas, USA

Dear Mrs. Wilson,

I am pleased to introduce to you our philanthropic business organization King Welfare Group. We are a small group of people working for the betterment of under privileged. For this we take donations from organizations, make furniture and the amount gathered by selling these items is used for their education etc.,

I request you through this letter to be a part of our charity by donating an amount you seem convenient for the purpose. We assure you that the amount will not be misused and will reach the needy. I have enclosed a copy of our recent achievements and our sponsors in the past. We also give interviews and conduct press meets to introduce our sponsors to the public. I request you to call me on 167 9899 for more information on our organization or other queries that you have.

Thanks and regards,

George King,

Director

Download BUSINESS DONATION REQUEST LETTER

Brian Adams,

B&C Group of Companies

August 28, 2000

Mr. Kenneth Green,

Green & Hamper Associates,

Colorado, USA

Dear Mr. Green,

We at B&C are happy to be associated with you. Please find attached a copy of our purchase and sale agreement as requested by you in our previous meeting.

Our agreement of supply and service of desktops to your company is valid till the end of next year. All the clauses mentioned by you have been added to the contract. We request you to make the quarterly payment by the end of September. The receipt will reach you within two working days after payment. A intimation for payment will be issued a month prior to its due date. Please send us an confirmation about receiving the agreement as soon as possible.

It has been a pleasure doing business with you. In case of any other assistance please feel free to revert back to us at the earliest.

Thanks and Regards,

Brian Adams,

Senior Executive

Download BUSINESS REQUEST LETTER

Betty Rodriguez,

Denham International

October 15, 1998

Mr. David Jones,

Manager,

Sapient Solutions,

Denham, UK

Dear Mr. Jones,

We at Denham International congratulate you and your company for the launch of your new product. We have corresponded once during a press meet in August at New York.

We are on the verge of release of new software designed by us as you might have heard from your sources. We intend to supply this software at a discounted rate to a few companies before its launch to public. This is a tested version and once found successful we are ready to give bulk packages also at a discounted rate. Hence we propose to you to buy our trial version of three months and tell us your experience with the software.

I propose that we meet up personally to discuss more on this. I will call your office tomorrow to fix up an appointment with you.

Regards,

Betty Rodriguez

Download REQUEST FOR PROPOSAL LETTER

Your Name,

Your Address.

E.g. Jack Collins,

California

Date (Day Month Year) or (Month, Day Year)

E.g. 12 April 1998 (or) April, 12 1998

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mrs. Jennifer Nelson,

Director,

A&D Associates,

California, USA.

Dear (Salutation) (Last Name),

E.g. Dear Mrs. Nelson,

Introduction about yourself- Your Name, Your Designation in the company, Introduce your company’s products and services

Explain in clear and plain terms the kind of proposal you are interested to make to the receiver. Mention how the proposal is advantageous to the other party. Mention when and where you can deliver more details about the offer.

Sincerely thank the person in advance for considering your proposal.

Closing should be done with “Sincerely”

Signature with designation

E.g. Jack Collins,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (1)

Download REQUEST FOR PROPOSAL TEMPLATE

Donna Carter,

Manager

May 27, 1990

Mr. Mark Green,

Senior Manager,

Ronald Associates,

Wyoming, USA

Dear Mr. Green,

I am pleased to inform to you that the project of Elixer & Co., is on schedule and we intend to deliver it before September this year. I want to congratulate you on your impending promotion.

I had a request to make to you. I have to make a trip to Denver this weekend since I have had a phone call from my parent’s place. The news was that my father is not keeping well. It is an emergency and I need to be there for any kind of help they might need. Hence I request you to grant me a leave for two days. I will be back on Wednesday and will resume my duties from the same day.

Thank you for your kind consideration.

Sincerely,

Donna Carter

Download LEAVE LETTER REQUEST

Kenneth Robinson,

Engineer

February 29, 1990

Mr. Brian Hall,

Director,

Stockton Constructions,

Stockton, USA

Dear Mr. Hall,

I regret to inform you that we have not dispatched the plans for the new building being set up at Firnam Corner. However I assure you that the delay will be compensated and the plans will be dispatched by tomorrow afternoon.

The delay was partly due to my inability to attend office for the past two days. I was down with flu and my doctor recommended bed rest for a couple of days. I am well now and fit to work and am working on the plans now. I request you to grant me two days leave of absence for the 27^th and the 28^th of this month. I regret not being able to inform you earlier of my absence.

Thank you,

Kenneth Robinson

Download LEAVE OF ABSENCE REQUEST LETTER

Maria Taylor,

Treck & Co.,

18 October 1999

Mr. Michael Campbell,

Human Resource Manager,

Treck & Co.,

Colorado, USA

Dear Mr. Campbell,

I warmly thank you for accepting to think about the issues I raised in the annual meeting yesterday. I reckon to listen to the news of the issues being sorted at the earliest. I hope you understand that I spoke on behalf of all my peers and there is nothing personal about the matter.

My purpose of writing to you, however is to ask you for a favor. I am expecting my delivery next month. I am not keeping that well also and understand that I need more rest. My doctor also has advised me to slow down a little with regards to work. Hence I request you to grant me two months of maternity leave from 21 October 1999 to 10 January 1999. I will report to duty on the 11^th of January.

Thank you for your consideration in the matter.

Maria Taylor,

Head Accounts

Download MATERNITY LEAVE REQUEST LETTER

Your Name,

Your Address.

E.g. Catherine Doe,

Utah

Date (Day Month Year) or (Month, Day Year)

E.g. 17 November 1989 (or) November, 17 1989

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mrs. Laurie Montgomery,

CEO,

Seatco Group of Companies,

Utah, USA.

Dear (Salutation) (Last Name),

E.g. Dear Mrs. Montgomery,

Introduction about yourself- Your Name, Your organization or the organization you represent. The nature of work done in the place

Write in clear terms what you expect from the receiver. Write what advantages the giver might have. Explain what kind of donation is required. Enclose any documents to prove the existence of the organization or any other necessary documents.

Sincerely thank the person in advance for their time.

Closing should be done with “Sincerely” or “Best Regards”

Signature with designation if any

E.g. Katherine Doe,

In charge

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (1)

Download DONATION REQUEST LETTER TEMPLATE

Mark Anderson,

Pierson & Co.,

September 28, 2000

Mr. Ronald King,

Managing Director,

Sintle Solutions,

Derry, UK

Dear Mr. King,

We are pleased to inform you that the presentation offered by your representative in our board meeting on the 25 September has impressed us. We would like to order a bulk of the attendance recording machines manufactured by you.

I request you to send a quote price for around 1000 machines of the same variety that was demonstrated on that day. It would help us decide faster if you can send the quotation latest by the 5^th of October. If it is found satisfactory we are ready to order more of the same variety. You can call me on 189 8998 to speak to me on further issues regarding the matter.

We look forward to a great business experience with you.

Best Regards,

Mark Anderson,

Director

Download REQUEST FOR QUOTE LETTER

Jennifer White,

Unesco Services

November 28, 1999

Mr. Joseph Martin,

Reporting Manager,

Unesco Services,

Glasgow, UK

Dear Mr. Martin,

I thank you for choosing me to represent Unesco Services in the board meeting organized by County International for a presentation on our new products and services. I assure you that I will deliver to the best of my ability.

The reason behind writing to you sir, is to request for a favor. I had informed to you that my father’s health is not keeping good. His condition has further deteriorated and we need to admit him to a hospital. I am short of finances and I appeal to you to approve me a personal loan of $4000. I have filled the applicable form and I agree to the condition set.

I will be obliged for your kind gesture.

Regards,

Jennifer White,

Chief Designer

Download LOAN REQUEST LETTER

Greg Smith,

D&C Group of Companies

28 January, 1999

Ms. Jane Austin,

Engineer,

D&C Group of Companies,

Derry, UK

Dear Ms. Austin,

I have received the report of the presentation you made in the head office on the 7^th of January. I am pleased to say that you have exceeded yourself again this time. However there are a few changes you need to make in them. We will discuss them in the next meeting.

The purpose of writing this letter, however is to inform you with regret that I would not be able to sanction the leave requested by you from 1^st February. Since our director from the Head Office is coming to visit us in that month, it is important that the entire staff is present during his stay with us. Please understand that there is nothing personal with the refusal.

Regards,

Greg Smith,

HR Manager

Download REQUEST REFUSAL LETTER

Linda Walker,

Coromandel International

July 02, 1999

Mr. Edward Young,

HR Manager,

Coromandel International,

Colorado, USA

Dear Mr. Young,

I am glad that my contribution towards the Supreme Project has been recognized and my suggestions have been incorporated in the final report. I had worked hard towards the end report and now that the board has approved it, my efforts have been well rewarded.

In this regard, I take the opportunity to remind you sir, that since I have gone out of the way to work for this project, it is only fair that I get a pay hike along with the credit for my work. I had been promised by the management that any commendable work will be well accounted for. Hence I request you to consider my request and look into the matter of my salary hike at the earliest.

I thank you for your consideration in the matter.

Regards,

Linda Walker,

Senior Engineer

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Richard Evans,

Virtusa International,

Monterrey

14 February 1998

Mr. Charles Wright,

Manager,

Virtusa International,

Dallas, UK

Dear Mr. Wright,

I am pleased to inform you that I have settled in our Monterrey Office well. All the employees are friendly and work minded. I have joined office from Monday.

I have written to you to request you for an increase in my pay. Since the living conditions in Monterrey are different from those in Dallas, it is only fair that I ask the board to consider an increase in my pay. I feel this is the right time to ask for the hike since a few of us who have been transferred would write to you for the same reason. I hope you consider my request and move to take appropriate action.

Thanks and Regards,

Richard Evans,

Transport Executive

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Kenneth Moore,

S&D Co.,

January 12, 1990

Ms. Ruth Carter,

Reporting Manager,

S&D Co.,

Glasgow, UK

Dear Ms. Carter,

I take this opportunity to congratulate you on your impressive speech during the board meeting this Monday. The fact that you have in mind all those said changes have really relieved us from lot of peer pressure.

My purpose of writing to you is to ask you for a favor. As you are aware I have been working in the position of Head of Department, Sales for a period of ten years now. As is the company policy every employee is entitled to an increment in the salary after the said period. Hence I request you to consider my request of an increment in my salary on the mentioned grounds of experience.

Awaiting your say in the matter.

Regards,

Kenneth Moore,

Head of Department, Sales

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Barbara Collins,

Manchester

October 04, 1989

Mr. Jeff Miller,

Branch Manager,

United Bank of Manchester,

Manchester, USA

Dear Mr. Miller,

I am pleased to inform you that I am extremely happy with the kind of service your bank renders to its customers. I honestly say it is the most customer friendly in handling bank affairs.

I have recently opened an account in your branch on the 28^th of September. My account number is 1898988. However I regret to say that I have not yet received my check book from the branch. I have given reminders to the manager in charge but no action has been taken so far. I would be obliged if you can look into the matter and help me get my check book at the earliest. I am willing to contact the branch again for an intimation as to when I can get the check book on Friday.

I request you to kindly consider my request and oblige.

Thanks and Regards,

Barbara Collins,

A/C No. 1898988

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Christopher Jones,

DMC International

August 02, 1990

Mr. Robin Williams,

Personal Assistant,

BRED & Co.,

Derry, UK

Dear Mr. Williams,

We at DMC are pleased to hear that Mrs. Kate West, President of BRED & Co., is visiting our company. We warmly welcome her visit and assure proper hospitality.

I am writing to you to enquire about her routine and her flight details. The routine if sent to us will facilitate our representative to receive her at the airport and arrange for her stay. Also her schedule will help us arrange for her to see our company. Also if she can tell us when she would like to have  the meeting scheduled, it would be convenient for us to arrange for it. I request you to consult her and send her routine as soon as possible to me.

We are eagerly looking forward to her visit.

Warm Regards,

Christopher Jones,

Hospitality Head

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David Taylor,

Aberdeen

November 02, 1990

Mr. Richard Scott,

67 East Squire,

Aberdeen, UK

Dear Mr. Scott,

Allow me to introduce myself, David Taylor and my team of ten friends. We are from your neighborhood and we conduct several charity events in East Squire. We have organized various events last year.

This time we are raising funds for the flood hit areas of Aberdeen. As you are aware a severe flood hit the area and there was massive destruction along with heavy loss of life in the affected area. To help the people in distress, we have decided to raise funds and see to it that help is reached to the sufferers. I humbly request you to donate as much as you see proper for the cause.

Your generosity will help the needy.

Regards,

David Taylor

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Dorothy Clark,

Derry

02 February 1990

Mr. Brian Anderson,

Manager,

National Bank,

Derry, UK

Dear Mr. Anderson,

I am Dorothy Clark and I have taken a personal loan from your bank on January 19 1989. Since then my installments have been prompt and on time. My loan account number is PL89777.

I write this letter to you in regret to inform that I will not be able to pay my installment of this month. My youngest daughter met with an accident and I had to use the money for her treatment. I am short of finances and hence I request you to give me a month’s credit. I assure you that I will pay both the installments of February and March in March.

This kind gesture of yours will help me manage my finances better. Thanks for your consideration.

Sincerely,

Dorothy Clark

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Lisa Carter,

New York

March 04, 1989

Mr. Kevin Parker,

89 Ground Zero Street,

New York, USA

Dear Mr. Parker,

I am Lisa Carter and I am writing this letter in response to the letter you sent to my address with a mention of a loan number P78454. There is a mention in the letter about my taking a loan of amount $18000 from your company.

I write this letter to request for any debt validation document you hold to say that I have taken this loan from your company. Please understand that this is just a formality and I need to check the authenticity of any such letter which deals with paying of debts. This letter in no terms means that I am denying any payment to you. Once I validate your debt receipts, I will gladly make the said payment.

Thanking you,

Lisa Carter

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James Martin,

Dallas

April 29, 1980

Mr. Charles Perez,

Senior Engineer,

Glaze Electronics,

Dallas, UK

Dear Mr. Perez,

Let me introduce myself, James Martin. I am an engineer in Fresco Limited. We met each other during the Conference of Engineers held at Dallas last year in May. I had presented a paper on “The effective usage of power”. You had appreciated me on my ideas and the efforts of my study.

I write this letter to request you for a favor. I have applied for the post of an Analytical Engineer in Glaze Electronics. For this position I need to mention an internal reference from somebody working in the company. I request you to offer a reference for me. If you agree to refer me to the post I will mention your name in my references in the CV. Kindly accept my proposition and oblige.

Thanks and regards,

James Martin

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Your Name,

Your Address.

E.g. Donald Moore,

Belfast.

Date (Day Month Year) or (Month, Day Year)

E.g. 19 May 1999 (or) May, 19 1999

Name (With Salutation Mr/Ms/Mrs),

Designation,

Company,

Address

E.g. Mr. Kevin Carter,

Project Engineer,

CNBBC Limited,

Belfast, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr. Carter,

Introduction about yourself- Your Name, Your Designation Remind how you know the person, if you know him. Give a reference as to how you got to know him.

Explain in plain terms the purpose of asking the reference. Write how the person you need the reference for is related to the referral. Mention how the person can help you and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. Donald Moore,

If there are enclosures, mention at the end stating the number.

E.g. Enclosures (3)

Download REFERENCE REQUEST LETTER TEMPLATE

Carl Robinson,

Arizona

April 07, 1980

Mr. James Ryder,

Director,

Nikon Motors,

Arizona, USA

Dear Mr. Ryder,

I am Carl Robinson and I am a franchise for various motor cars in the USA. I have about 50 outlets all over America. I offer various automobile companies an outlet to their cars.

I have been informed by Mr. Jeff Allen, the CEO of Gregorian Motors that you are looking for a franchise dealer who can give you outlets for your cars to be put on display. I request you to check with my number of outlets and the kind of advertising we give to automobiles before deciding whether or not to give us the franchise offer. I have enclosed a brochure which talks in brief about the franchise outlets we have. I propose to call on your office by Friday to discuss more on the business prospects.

Thanks and Regards,

Carl Robinson,

Director

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Franchise Contracts

Kenneth Jackson,

RNDC Corporations

05 May 1990

Mr. Chris Harris,

Director,

Good Faith Advertising,

Nevada, USA

Dear Mr. Harris,

I have been given your contact address by Ms. Rachael Long, Director Home Appliances. I believe you advertise for their products in the USA. I was looking out for some advertising agency and she suggested I get in touch with you.

We are a five year old company and we deal with cordless phones manufacture and services. We are looking for advertising in the whole of the USA and require your services for the same. Basically we are looking out for banners, pamphlets and Television advertising. If everything is finalized we would sign a contract for an year with your agency. The rights of advertising will naturally belong to you during that period. I request you to send me a quotation for all the above mentioned activities. Once the quotation reaches us, our representative will call upon your office for further correspondence.

Thanks and regards,

Kenneth Jackson,

Publicity In charge

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Quotation Templates

Deborah Campbell,

ONGC Limited

January 29, 2000

Mr. Steven Gonzalez,

Director,

Dream Well Constructions,

Nebraska, USA

Dear Mr. Gonzalez,

I am Deborah Gonzalez and I am acting on the behalf of ONGC Limited. We are into real estate business where we take orders from the government to build and give on lease various buildings in Nebraska.

We are on the verge of announcing the deal of a bulk construction of fifty buildings with around fifty floors each in the official area of Nebraska. For the purpose of choosing the right company for the job, we have decided to ask for bids to be submitted. Hence we request you to quote a bid and send it to us. If your bid is finalized we would give the contract to you. If you are interested in quoting a bid, we request you to send it latest by the 15^th of February. The finalized bid will be released by the 27^th of February.

Sincerely,

Deborah Gonzalez,

Chief Advisor

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Mark Thomas,

RealCO Group of Companies

December 18, 1967

Mr. Daniel Walker,

Manager,

Suite & Co.,

Minneapolis, USA

Dear Mr. Walker,

I am Mark Thomas and I am a friend and a business associate of Mrs. Rose Lee. She had given me your reference when I approached her with my request for a favor.

I had been to her office on a business purpose and I saw the interiors that you designed for her. I was quite impressed by the artistic work you did for her cabin. I must honestly admit that it looked quite impressive and different from the regular cabins we see these days. The reason I write to you is that my daughter is interested in interior designing and wants to join a good institute. If you can recommend one and send me its details, I would be very grateful to you. You can contact me anytime on 2888 56565.

Thanks for considering my request.

Regards,

Mark Thomas,

CEO

Download INFORMATION REQUEST LETTER