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Legal letters are formal and purposeful letters which must be written in a clear and concise manner.  Clarity and brevity are the two key factors to keep in mind while writing legal letters.

You must begin your letter by introducing yourself and also state the purpose of your writing.  The body of the letter must explain the reasons for this letter.  Explain in a logical and sequential manner maintaining clarity in both content and language.

As legal letters can have repercussions, it is a good idea to carefully edit your letters and check for factual and linguistic errors.  As legal implications can depend on the turn of words and phrases, use simple and unambiguous words and sentences.

Legal letters must include what kind of remedial or corrective action you wish the addressee to take.  It is usual to give a fixed time-frame for such an action.

The final paragraph can include what kind of action you may be pushed to take in case you do not get a positive reply.  Keep the tone of the letters firm and polite.  Avoid any implications of threat or rude statements in your letters.

• Promissory Letter – Delayed Rental Payment
• Sample Legal Letter
• Legal Cover Letter
• Legal Letter Format
• Legal Definition Letter
• Section 129 Legal Letter
• Legal Demand Letter
• Legal Collection Letter
• Legal Engagement Letter
• Legal Forms Demand Letter
• Legal Separation Letter
• Legal Notice Letter
• Legal Internship Cover Letter
• Legal Job Cover Letter
• Legal Guardianship Letter
• Legal Document Letter
• Promissory Note Letter
• Unsatisfactory Product Letter
• Tender of Defense Letter
• Stop Payment Letter
• Power of Attorney Letter
• Promissory Note Demand Letter
• Notice of Rescission Letter
• Notice of Discovery Responses Letter
• Notice of Claim of Lien Letter
• Notice of Assignment Letter

Dear Mrs. Hellen Park,

This is to inform you that I might have a problem paying my apartment rental dues on time this month since my salary is also delayed.

I promise to pay the full amount of $175 worth of apartment rental in a week’s time. This letter serves as my assurance that I will pay for the said amount as we verbally agreed last week.

Thank you and I am hoping for your kind consideration.

Sincerely yours,

Carlo Hall

Download Promissory Letter – Delayed Rental Payment

From,

Bernard Weiner,

Swift Tires Pvt. Ltd. (An Arnold Group Co.)

New Jersey 06670

To,

Ronald Regan,

Arnold Group Companies,

New Jersey 05590

Dear Mr. Ronald,

I am, Bernard Weiner, authorizing your company to use our legal trademark for any promotion/special package giveaway on your end.  For this, our company has made certain amendments during special board meeting in conjunction with the sections of the Company’s Trademark Act 2003.  There will be no penalty of any kind if there is usage of our trademark for the above-said activity.

I would advise your company to take outmost care for using trademark in such a competitive market wherein your company has a stronghold.  If there is any breach of usage of trademark by any of your competitors, our company will proceed against that company with your formal complaint being made necessarily in that matter at local County Court Of Trademark.

There is only annual fee involved to be made by your company for the usage of trademark.  There is no mention of other charges other than that.  Kindly, let me know your understanding of this at earliest.

Yours Truly,

Bernard Weiner

Download Sample Legal Letter

From,

Johnny Walker,

Airbrakes Technologies Pvt. Ltd.,

304 Motor Boulevard,

Wisconsin 57780

To,

Megan Hench,

Velma Scooters Ltd.,

Wisconsin 54454

Dear Mr. Megan,

It is to inform you that our company has given you our latest technology for commercial use/purpose.  This technology has legal cover wherein any other use is not permissible except and only use for your scooter brand which is Prix 400S.  I would like to bring to your notice that if there is any usage of such technology for any other brand will bring in legal charges and will face case of breach of agreement which our companies have entered at the end of last year i.e. December 2009.

It is to further inform your company that there cannot be transfer of our technology from your side to any of your clients or subsidiary for commercial or individual exploitation.

I would assume that you have gone through our agreement signed last year and will definitely abide by those terms and conditions mention in that agreement.  I would welcome your queries regarding unclear understanding in this matter.

Yours Truly,

Johnny Walker

(Managing Director)

Download Legal Cover Letter

From,

Will Richard,

54th Avenue,

New Jersey 06450

To,

Enrich Pierson,

23A Shop, Cleopatra Arcade,

New Jersey 04586

Dear Mr. Enrich,

This is to inform you that I, Will Richard, have successfully given you the permission to operate your business from 23A Shop for your own purpose and I am entitled to a rent of $2500 on a monthly basis.  You are responsible and legally binding to pay any expenses incurred during the operation of your business from the said property during the agreement period of 2 years beginning from April 2011 to March 2013.

There will be extra charges levied to you as per the value of assets/property being damaged by any means during business years.  The dispute hereof is going to be settled under New Jersey County Court.   If you avoid paying the rent during the specified period of time mentioned in the agreement, you are going to pay the penalty of 20% on original rent of that particular month along with principal rent following next/immediate month without any fail.  I assume your understanding on this.

Yours Truly,

Will Richard

(Owner, 23A Shop, Cleopatra Arcade, New Jersey 04586)

Download Legal Letter Format

From,

Austin Fernandez,

New Age Chemicals Pvt. Ltd.,

7th Avenue, Central Park

New Jersey 06553

To,

Jordan Ketchup,

OxyRich Mineral Water Ltd.,

New Jersey 03667

Dear Mr. Jordan,

I, Austin Fernandez, owner of New Age Chemicals Pvt. Ltd., would like to bring to your knowledge about the agreement your organization has entered on February 2011.  Since your company is in business deal with our organization for supply of chemicals to your production unit of mineral water at 44th Road, Jackson Industrial Park, there is no legal binding for us if there is any case against your company for using substandard chemicals.

We are also not going to entertain any legal case posted against you by any group or individual for any faulty mineral water production.  We also will not be liable for any hazardous cause to human life while consuming your mineral water.

I hope your company has understood every aspect of this legal definition in its entirety and wholesome.  If there are any issues still not understood, your company is welcome to make us aware within the stipulated time period as mentioned in the signed agreement.

Yours Truly,

Austin Fernandez

Download Legal Definition Letter

From,

Patrick Olsson,

Modern Credit Bank,

30th Avenue,

New Jersey 06223

To,

Troy Henderson,

Pool Mansion, Jewelry Boulevard,

Dear Mr. Troy,

This is to inform you that I have sent a legal notice under section 129 by which it means that you have defaulted on payment, which is amounting to $400 against loan taken for your vehicle finance.  I, hereby, would like to draw your attention that you have only a month’s time to repay it and would entail penalty if not met within the stipulated timeframe.  Though our office has made phone contacts with you many times, there has been constant denial approach to attend it.

If you hereby don’t honor to pay your amount, there will be legal action instigated against you.  To avoid such embarrassment, I would like you to take immediate step to resolve this issue.  We have our own corporate guidelines wherein if you are going to default again you will not be eligible to get loan from any of our branches for the next 2 years irrespective of your financial status being stronger than before.

Yours Truly,

Patrick Olsson

Download Section 129 Legal Letter

Name of Sender,

Address of Sender,

Date

Name of Recipient,

Address of Recipient,

Dear Mr.

Sub- Legal Demand of the money that you owe to me

Ref- Invoice No. 0097/Dated 04/10/2011

Under the Act (mention the section and Act applicable to the demand under the state Laws and Provisions) I hereby demand for $5000 due to me on the invoice as mentioned in the reference.

I have already sent you several reminders for the money but your denial to clear the invoice has made me to send you a legal notice for the money due on you.

I give you 15 days to clear my invoice after this letter reaches you. I hope you will take a prompt action to clear this invoice and will avoid further legal action on you.

On the other hand if you fail to clear the invoice within the said duration you will be liable to legal suit against you.

Thank You,

Sincerely,

Name of Sender

Download Legal Demand Letter

Name of Sender,

Address of Sender,

Date

Name of Recipient,

Address of Recipient,

Dear Mr.

Sub- Legal letter for the collection of bills

Ref- Contract with you to act as dealers for us

I with this letter would like to give legal notice under the Act (mention the section and Act of state laws) for the collection of bills due to various customers.

You have been acting as dealer for us for last two years and during this duration of contract of dealership you made various sales.

Though you have made good sales but could not be able to collect payments from various customers. We have already sent you several reminders in this regard but you did not give us suitable response.

As a result we have been taking a legal step by sending this legal notice for the collection of bills. We are giving you 15 days time for the collection of 50% pending bills and of 30 days for collection of all bills.

We hope that you will take this notice in your due consideration and will take appropriate action to avoid further legal action against you.

Thank You,

Sincerely,

Name of sender

Download Legal Collection Letter

To,

John Williams,

Williams and Co,

California-92308,

June 05, 2011

Dear Mr. John,

Sub- Letter of Engagement for Legal Services

We with this letter would like to inform you that we from here onwards would be acting as your legal adviser and would be representing and counseling you on your requirement.

We are expecting our retainer charges of $5000 which is to be paid before signing of deal. As far as hourly fee is concerned you would be liable to us $500 for the first 10 hours which will be covered under the retainer charges.

Our legal work would include negotiation with client, preparing legal documents, legal analysis if required, handling cases at court and more if required.

If our attorney works for you for less than 10 hours for as required by the contract we will refund you the balance amount from the retainer fee.

Sincerely,

Advocate Joseph Moore

Moore Law Co,

California

Download Legal Engagement Letter

Name of Sender,

Name of company,

Address of Company,

Date,

Name of Recipient,

Name of Company,

Address of Recipient,

Dear Mr.

Sub- Legal forms demand letter

I with this letter would like to give legal notice under section and Act (mention the section and Act of State Laws) for the delivery of goods for which we have made advance payment in March 2011.

We have already sent you several reminders in this respect and also request for the refund of advance payment that we had made.

We have yet not received any response to any of our letters. So we have decided to adopt legal forms demand to our delivery and hereby give you time of 15 days either for the delivery of goods or for the repayment of advance that we had made.

We expect that you would comply with my notice would like to take appropriate action against who has been responsible for this and will avoid the further legal action against you.

Thank you,

Sincerely,

Name of Sender

Download Legal Forms Demand Letter

To,

Name of Recipient,

Address of Recipient,

Date,

Dear (Name of Recipient),

Sub- Legal separation of business letter

It has been so long since our father passed away and we have been running our business together since then. During the last couple of months our business is not performing well and we have been facing good loss.

The reason could be anything it could be bad relationship between us or it can be the conflicts that we have been going through during last couple of month.

I think it would be better to get separated our business as per the law. So I hereby give you legal notice for the separation of business under section of the Act (mention the relevant section of the Act of State Laws).

I hope you would find it right decision to get separated our business and will make appropriate steps for the separation.

Thank you,

Sincerely,

Name of Sender

Download Legal Separation Letter

Separation Contracts

To,

Mr. Michael Johnson,

46, Apple Valley,

California-92308

USA

Dear Mr. Michael,

Sub- Legal Notice for Non-payment of Loan Installment

Ref- Loan A/c No. 000056789

Notice is being sent to you for the non-payment of previous three installments on your loan as mentioned in the reference. The loan was taken for the purchase of Car in the month of March 2011 and after paying two installments, you have not paid rest of the installments till today.

However, we have already sent several reminders for the non-payment of installments on time, yet we have not got any response from your side. As a result we are supposed to take legal step of sending you legal notice.

If you do take appropriate action against your due with in 15 days from this notice we will be bound to take legal action against you. The legal action can result in confiscation of mortgaged property and penalty as per the law for defaulting.

Thank You,

Sincerely,

Legal Advisor,

City Bank,

California

Download Legal Notice Letter

From,

Robert Williamson,

678, Albertson,

New York-11701

To,

David Brown,

Brown Legal Consultancy Services,

New York

Dear Mr. Brown,

Sub- Legal Internship Cover Letter

I with this letter would like to express my interest to be a part of your legal internship program this year. I have been doing my law from one of the leading law colleges in New York (mention the name of college). I have been looking for a law company for the summer internship.

I have found that your company is conducting internship program this year. So I hereby request for giving me opportunity to become a part of this internship program.

I always strive to do up to my potential and make every possible effort to bring best result to my employer.

I hope you will give me a chance of showing my qualification to you through the interview for the internship program.

Thank you for giving your valuable time for reading my letter.

Sincerely,

Robert Williamson

Download Legal Internship Cover Letter

Charles Williams,

345, Dear Park,

Washington

June 05, 2011

HRD Department,

ABC Law Consultancy Co,

Washington,

Dear Sir/Madam,

Sub- Application for the post Assistant Legal Advisor

Ref- Your Advt. No. 2345/ Dated June 01, 2011

With reference to your advertisement as above in the ABC News Paper I think that I would be the right candidate for the post based on my qualification and experience that I have and hereby apply for the same.

I have done my graduation from ABC Law College, New York, and I have also worked for two years with XYZ legal consultancy firm, New York. As a result, I am well aware of different legal aspects which will help me to perform the duties of mentioned post to the best possible manner.

I have enclosed copies of my certificates and also of my experience certificate which you can go through for your reference.

I am waiting for your call for the interview for the same.

Thanking You,

Yours Sincerely,

Charles Williams

Download Legal Job Cover Letter

Thomas Taylor,

123, Benson,

Arizona-85602,

June 05, 2011

Benson Magistrate,

Benson Local Court

Arizona

Dear Sir/Madam,

Sub- Letter for the Guardianship

Ref- Death Certificate of Late Daniel Taylor

I with this letter would like to express my interest to take guardianship of Mark Taylor who is son of Late. Daniel Taylor. After the death Daniel, Mark has left alone and being his brother of his father I hereby demand for legal guardianship of Mark.

Daniel got divorced after three years of marriage when Mark was only two years old. Although he won the legal custody for his son yet could not serve him up to his majority. Now Mark is 10 year old need right guardian for him.

I think I would be the right person for his guardianship to whom he is very close after his father.

I hope that court will take my letter for the guardianship in the positive way and will give a positive reply in this regard.

Thanking you,

Yours faithfully,

Thomas Taylor

Download Legal Guardianship Letter

Mark White,

White and Co Inc,

California-92308,

June 05, 2011

ABC Law Consultancy Services,

California-

Dear Sir/Madam,

Sub- Preparation of Legal Document

We with this letter would like to request you to prepare legal document for the purchase of ABC Building in California. We have been acquiring your legal services for last five years and you are still our legal advisor. So we hope that you have all necessary information about our legal activities.

We need such document ready as soon as possible for you as we want to make this purchase as early as possible. We have already credited the charges for the same in your bank account. We hope that you will not have any issue with same.

All the necessary information required will be mailed to you as you want.

If there is any problem or need of any other documents do reply to this letter.

Thank you,

Yours Truly,

Mark White,

President

Download Legal Document Letter

Legal proposals

To,

David Alderson,

#23, Doncaster,

South Yorkshire,

London, DN12

05^th March, 2012

Subject: Intimation on issuance of promissory note

Dear Mr. David,

I am hereby writing this letter with reference to the promissory note that I have issued. I have issued the promissory note in favor of Mr. Anderson and is executable when the promise to fulfill the legalities of the monetary transaction fails. The promissory note has been notarized and signed by two witnesses as well. I wish to forward the promissory note in your favor on account of the business transaction that we both have entered into as I am unable to tender the amount required for it right now.

You can use this promissory note, in case if I fail to pay the promised amount on time.

Please acknowledge receipt of this promissory and the other necessary documents that are enclosed with this letter.

Yours truly,

Joseph Tolley.

To,

Robin Sherian,

Manager,

Overton Manufacturing Ltd,

#1, Bridlington,

North Humberside,

London, YO16

24^th October, 2011

Dear Mr. Robin,

I am writing to you with regard to the delivery of products received from your manufacturing unit yesterday. On checking by our quality control team we have found the products to be unsatisfactory as per the requirements specified by us while placing the order for the consignment. It is highly disappointing from a highly prestigious organization like yours to have not adhered to the specifications given by us.

I therefore request you to give us either a replacement of the entire consignment or refund the amount paid by us within a week. In case you organization is unable to give us a proper solutions as requested we will be compelled to take legal action as a last resort. Hope to hear soon from your end and resolution to this issue at the earliest.

Yours truly,

William Alan

ABC Limited.

To,

Stephen Andrews,

Manager,

Richmond Insurance Company,

#13, Luton,

Bedfordshire,

London, LU4

26^th December, 2011

Subject: Issue of tender of defense letter to Insurance Company

Dear Mr. Stephen,

I am writing with reference to the complaint received on account of the lawsuit. I am enclosing all the necessary documents pertaining to the same along with this letter. I strongly support the lawsuit and that the insurance company is liable to pay under the policy coverage for such an incident.

The insurance agreement also specifically has laid down in it the terms under which the claim can be entertained. Thus as my insurance company you are required to defend me in the said matter. I therefore tender my defense in the aforesaid matter with the insurance company.

Also kindly advise me if an attorney will be appointed by your company or I need to appoint one myself. You quick response in this matter is highly appreciated.

Yours truly,

Andrew Helm.

To,

Kim Pollins,

Branch Manager, Public Bank,

41, South Park,

New York.

20^th March 2012

Subject: Request to bank to stop payment.

Dear Mr. Kim,

I, Roger Frank (Chartered Accountant at Synergy Inc.), is writing a letter to you to request to stop payment for the following cheque number:

Cheque Number: 87654

Amount: $5,800

Recipient: AG Steel Manufacturers

Date: 18^th March 2012

Account Number: 2178978-096786

I want you to take this on priority and issue a ‘stop-payment’ on the above mentioned cheque number. We had a telephonic conversation yesterday and you said the matter will be resolved. So this is to reminder for the same.

I also authorize to deduct service charge from my savings account for the above mentioned account number.

Kindly take this into consideration and please provide me written conformation that the payment on this cheque has been stopped. Thank you in advance.

Yours’ Sincerely,

Roger Frank,

Chartered Accountant, Synergy Inc.,

153, East Bay,

New York.

To,

Haley Paul,

#44, Wirral,

Merseyside,

London, CH46.

06^th June, 2011

Subject: Issuance of power of attorney letter

Dear Mr. Haley,

I hereby bring to your kind attention that I am giving my general power of attorney to Mr. Richard who is my close legal associate. The reason for my giving this power of attorney to him is on account of my traveling to Europe for two months for official purpose. He will be responsible to enter into all transactions on my behalf during my absence. He will also be eligible to sign all documents on my behalf which are both official and personal transactions.

The transactions include handling bank accounts, selling and buying property, filing tax returns, accessing safe deposit lockers and any other assigned duties according to the power of attorney agreement. The power of attorney will continue to be in effect until and unless expressly revoked by me in writing. Please intimate receipt of this letter and your acceptance to the same within a week of receiving this letter.

Yours Sincerely,

Robert Kermode.

To

Mr. James Anderson

General Manager- Finance & Accounts

Joan & John Suppliers Pvt. Ltd

Enrique Building, Spencer Park,

New York, U.S.A

Date: May 1^st, 2012

Sub: promissory note demand letter.

Dear Mr. Anderson,

As per your telephonic discussion with Mr. Mathew Smith- General Manager- Finance & Accounts of our company, we have drafted a promissory demand note after evaluating all the terms & conditions of both the parties. In this promissory demand note, Billbug Sales & Marketing Pvt. Ltd (the maker) will make a total payment of $ 5000 for which the calculated principal amount is $ 4500 and the amount of interest is: $ 500 to Joan & John Suppliers Pvt. Ltd (payee) within a committed duration of 1 month. For more details, kindly find enclosed official terms & conditions approved by the Maker and the Payee.

You are requested to submit your official response on this Promissory Note demand letter.

In case of any query please contact us on 99-383-38383 or at query@billbugcompanies.com

Yours Sincerely,

Anna Hudson

Manager- Accounts

Billbug Sales& Marketing Pvt. Ltd

To

Mrs. Wilma Williams

Manager- Accounts

Eagle Marketing Pvt. Ltd

Office Square, Hudson Street

New Jersey, U.S.A

Date; May 1^st, 2012

Date: A Notice of recession Letter to the Client Company!

Dear Mrs. Williams,

On behalf of Rainbow Group of Companies, this is to inform you that, hereby, I cancel all the monthly transaction which I have initiated in the first week of this month. A payment transaction of $ 7, 000 which was entered on April 21^st, 2012 by me will be transacted as committed for completing April Sales projects.

You can consider the notice of recession which was sent to you in the last week of April month by Ms. Linda Gomes- Manager- Accounts. As you are aware, this notice of recession is valid for the three days after client’s approval as per the Federal Law. I have received your feedback on this notice of recession after five days. Thus, I am cancelling all the new payment transactions as well as sales projects which we committed to initiate together in the month of May.

Please note that due to the recession period, Rainbow Group of Companies is not able to start its upcoming projects at high payments.

Sincerely,

Mr. Adam Barossa

General Manager- Accounts

Rainbow Group of Companies Pvt Ltd

To

Ms. Jimmie Hurley

H. O. D- Research Department

Anderson Laboratory Pvt. Ltd

Hudson Street, Veronica Park

New Jersey, America

Date: May 2^nd, 2012

Subject: Notice of Discovery Reponses Letter

Dear Ms. Hurley,

On behalf of Mr. William McGraw- General Manager- Research & Testing, we notify you on the trial success rate of case no: 678/ KL, based on Premature Hair Fall Solution research program which was served to you on January 2^nd, 2012. Please note that we have not received any latest update/ response from the concerned research team of Anderson Laboratory Pvt. Ltd after April 23^rd, 2012 of last month.

We have already contacted Mr. Thomason Atkinson- Project Manager of Anderson Laboratory in order to receive the timely response on the project’s success rate. As per our records, we have already provided two extensions for this project on March 31^st, 2012 and the other one on April 12^th, 2012.

Here, we provide you a time frame of 5 days in order to submit the genuine response with clarification to the aforementioned matter.

Thank you so much for your cooperation and courtesy in this matter.

Yours Sincerely,

Hennery Spencer

Manager- Research & Testing

Andrew Pharmaceuticals Pvt. Ltd

To

Mr. Mathew Grant

Construction Project Owner

Spencer Constructions Pvt. Ltd

56/ Industrial Estate, Baker Road,

London, United Kingdom

Date: May 1^st, 2012

Subject: Notice of Claim of Lien

Dear Mr. Grant,

On the behalf of Rainbow Constructions Services Pvt. Ltd, I would like to bring this to your kind attention that the total claim of construction lien of $ 14000 for a completed construction housing project has not been received by our company. We have already received a sum of $ 4500 as a first instalment of our payment on February 21^st, 2012 as committed. Kindly find enclosed an official document of claim which is signed by you at the time of Lien agreement.

As per the terms & conditions, Rainbow Construction Services Pvt. Ltd (claimer) is entitled to receive the lien claim of $14000 immediately after completing the assigned construction project. It’s been a month that we have not received any satisfactory response from your side regarding the pending sum of claim.

You are requested to clear the Lien claim within seven days with an interest of $ 700 as per the Lien agreement.

Sincerely,

Andrew McGraw

General Subcontractor- Rainbow Construction Services Pvt. Ltd

To

Mr. Andres Hamilton

General Manager- Sales & Marketing

Wilma Sales & Marketing Pvt. Ltd

Baker Building, Shangri Park

New York, U.S.A

Date: May 1^st, 2012

Subject: A Notice of Assignment Letter

Dear Mr. Hamilton,

As per our telephonic discussion held yesterday, this is to notify you that Geneva Manufactures Pvt. Ltd as an assignor assigns its official rights concerning finance & payment issues to Rainbow Finances Pvt. Ltd (assignee) for the Marketing Project assigned to you on May 1^st, 2012. Henceforth, Rainbow Finances Pvt. Ltd as assignee will take care of all payment concerns, whereas Geneva Manufactures Pvt. Ltd will not be a part to your Marketing project agreement.

Geneva Manufactures Pvt. Ltd will be solely responsible for delivering the required products within a committed time frame to Wilma Sales & Marketing Pvt. Ltd. Hence, Geneva Manufactures will not be responsible for clearing any of your payments hereon.

Please let us know if you have any queries regarding the same.

Yours Truly,

Ms. Jana Smith

General Manager- Supplies

Geneva Manufactures Pvt. Ltd