Contract Letters

Contract Letters

Contract letters are piece of legal document designed for depicting the appeal for an agreement or agreed upon terms between the two or more parties. This kind of a document must enumerate all the indispensable legal clauses related to any particular contract and must be reviewed before sending to the concern recipients. While drafting such a document one must remember the following factors so that it becomes successful in presenting relevant contract paperwork.

  • The matter of contract must be stated with full consciousness and in detail. The exact purpose of contract or related details must be presented in an unambiguous and clear way as a vague document can deter the interest of the concern party.
  • Arrange the deliverables in an organized way so that the other party could realize your contribution for carrying out a contract.
  • All the legal clauses and related terms and sections should be specified clearly with consent of a legal advisor. This is because; any contrariety may lead to legal implications or termination of the contract.
  • Confidentiality requirements should be drafted essentially so that there is no scope of breach of faith.

Contract letters can become well accepted if it could be presented with a tone of gesture.

Request for More Information

Notification of Audit

Request to Expedite Payment

Sample Contracts

Contract Letter Template

Employment Contract Letter

Breach Of Contract Letter

Void Contract Letter

Contract Letter Format

Contract Appointment Letter

Employees Contract Letter

Extension Of Contract Letter

Contract Release Letter

Letter to Cancel Contract

Cancel Real Estate Contract Letter

Employee Contract Termination Letter

Job Contract Letter

Contract Letter Example

Business Contract Letter

Renew Contract Letter

Contract Rejection Letter

Contract Justification Letter

Contract Agreement Letter

Contract Award Letter

Contract Administrator Cover Letter

Contract Assignment Letter

Office Letters

Office Letters

Office letters are formal documents traded within the precincts of an agency office. These letters hold official substance and are of huge consequence in professional matters, the very fact which legitimises it as well as makes it important to write it respectfully. Nowadays, a plethora of websites are supplying readers with effective tips on how to do justice to office letters. Even a starter can easily fall back on those commands to write flawless formal letters.

However, writing an official letter is not child’s play. The character of the letter depends hugely on the nature of purpose and the hierarchy of officer being written to. The letters are distinguished on the basis of the subject whether it is an employment letter, business letter, academic letter, consumer letter, finance letter, legal letter, government letter or a personal letter. Each of them carries a weight of its own in closing an official deed.

The following must be included in the office letters:

  • The subject must be clear and give away the purpose of writing it in lucid terms.
  • The time limit of reacting to the letter must be spelled put properly.
  • The basic matter must be given out in the first paragraph itself.

Authorization Letter – Claiming a Package

Authorization Letter – Claiming a Check

Meeting / Appointment Confirmation Letter

Seminar / Workshop-Confirmation of Attendance

Letter of Travel Arrangements

Letter of Travel Arrangements from a Travel Agent

Apology Letter – Tardiness

Letter Canceling a Meeting

Sample Office Letter

Office Sales Letter

Office Letter Format

Last Day Office Letter

Official Letter Template

Medical Office Letter

Office Relocation Letter

Office Clerk Cover Letter

Probationary Officer Cover Letter

Loan Officer Cover Letter

Warrant Officer Recommendation Letter

Contract Letters

Request for More Information

The Mechanical Engineering Department

Construction Division

Govt. of UK


Dear Sir:

Contract for Supply of Building Materials

We are extremely thankful to you for your letter dated the 28th instant considering to gives us a yearly contract for supply of building materials for various projects being undertaken by your department.

While we shall be very happy to be served with the contract when we shall only be too pleased to meet your regular requirement of various building materials, we would like to study the terms and conditions together with the contents of the contract for our perusal to enable us to study and wherever possible/required, give our comments/suggestions for our mutual benefits. Hence, we request you to kindly provide a specimen copy of the same so that we can prepare ourselves to comply with the same for uninterrupted service through year long.

Thank you

Very truly yours

Proposed Contractor

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Resignation Letters

Third Notice Letter in a Standard Series

Hand Delivered By Courier

Mr. Dylan Macdonald
150 Armstrong Ave.
Georgetown, ON
L7G 5S4

Dear Mr. Macdonald:

Final Notice: Invoice 279­14 ­ May 10, 2010 ­ $3,755.68

You have been repeatedly ignoring our written requests for payment of the aforesaid invoice and neither did you contact us with any explanation.

Consequently, if we do not receive the captioned payment in full settlement by the end of the business day, August 30, 2010, we will be forced to take an unpleasant step of turning your account over to a professional collection agency. We would rather not be forced do this since it will result in damage to your personal credit rating.

To prevent us from taking the final step of turning this matter over to a collection agency, could you please make payment in full by the end of the business day, Friday August 30, 2010. We urge you to please give this matter your full attention now, before it is too late, and send your payment to us immediately.

Thank you

Very truly yours

Neil Armstrong

Download Third Notice Letter in a Standard Series

Apology Letters

Customer Service Error

Dear Customer:

This refers to your complaint regarding improper service meted out to you by the staff in the counter when you visited our shop that you had to return or leave without shopping with utmost frustration. We are extremely sorry for such a situation which should not have happened.

We have looked into your complaint in depth and have since initiated corrective steps by weeding out those incompetent staff to avoid any further complaint from any other esteemed customers like you. We have streamlined the entire operation whereby at each department you will find an impeccably dressed courteous woman to help you make your shopping experience the most pleasant one.   We assure you that such a disturbing situation would not arise and hence we request you to kindly continue patronizing our services. We assure you of maximum cooperation and service.

Thanking you,

Very truly yours

Manager – Customer Relations

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Business Letters

Business to Customer Letters

Dear Valued Customer

At the outset, we thank you for your kind patronage of our services and we are proud to be associated with you for continued service to be rendered during the course of our association.

We have brought out a revolution in maintaining this service by introducing a toll free line to enable you to save your hard earned money while calling us for any assistance or service required at any time and while we care to attend to your immediate needs, we also take your calls at our cost.

Please make a note of our toll free number is which is ………………..which will be working 24x7x365.

Please let us know if there was any situation where your requirement was unfulfilled or your call was not responded any time so as to initiate corrective action at our end.

We also invite your valuable suggestion to improve our services.

Thanking you and assuring you of our best services,

Manager Customer Care

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Termination Letters

When Terminating an Employee

Mr Gregory Thomson


Toyota Engineering

Mr Thomson

Please refer to our letter offering employment to you in this organization wherein as per terms and conditions therein, your services were liable to be terminated on giving a month’s notice should we find any irregularity or deviation from observing the company’s employment policy.

It has been brought to our notice that you have been harassing your colleagues and juniors in the office and you were advised and also warned to refrain from such activities. However, it is still being observed that you continue to harass your colleagues and juniors that they have threatened to quit the organization.

Under the circumstances explained above, the management is constrained to initiate termination of your service with effect from a month hereof. Please sign the duplicate of this letter and return the same in token of your accepting the action so that we could initiate step to settle all your dues up to the last date of your service.

Thank you

Very truly yours

Manager HR

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Condolence Letters

Death of Long time Employee

Mrs. Edith Franklin,                                                                                                                4575 Village Drive

Dear Mrs. Franklin:

I was terribly shocked to learn about Franklin’s death and I would like to express my sincere sympathy to you and your family on behalf of the senior management team here at Interconnect Corporation. Frank, as he is used to be called with fondness by many, was highly respected by managers and employees alike throughout the entire company. He was regarded as a visionary leader by anyone who ever worked with him.

Frank’s contributions to this company during his 17 years of dedicated and selfless service were quite distinguishable in many aspects. In the early years, he was a major part of our initial expansion overseas, and most of the offices he set up in Europe are still operating very successfully. In recent years, Frank was a key player in our transformation to full digital technology, a move which catapulted us into a leadership position in the industry. His contributions to this company can never be forgotten.

Please accept my heartfelt condolences at this difficult time and please convey these sentiments on to your children.

With sincere sympathy

Henry Lamington

President and CEO

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Recommendation Letters

Recommendation Letter for Former Employee.

To Whom It May Concern:

As immediate supervisor for several years, this letter is my personal recommendation for Cathy Dickens for any challenging position. I found her to be consistently pleasant, handling all assignments with dedication and a smile.

Besides being joyous to work with, Cathy is a person of initiative who is able to present creative ideas and communicate the benefits thereof to everyone without any reservation. She has successfully developed several marketing strategies for our company that has resulted in enhanced revenue. During her tenure, we saw an escalation in profits exceeding one million dollars. The new revenue was a direct result of the plans implemented by Cathy.

Though she was an asset to our organization in every aspect, Cathy was also extraordinarily helpful in other areas of the company’s overall development. In addition to writing effective training modules for sales representatives, Cathy assumed a leadership role in sales meetings, inspiring and motivating the employees. She is a team player and would make a great asset to any organization.


Sharon Rodrigues

Marketing Manager

ABC Productions

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Reference Letters

Business Customer Reference

To Whom It May Concern

Customer Reference – ­ Fairmont Litho Art Press.

I am writing this letter of reference favouring Fairmont Litho Art Press who has been one of our very valued customers for the past 10 years. They are accredited in the line of their activities and it is my pleasure in recommending them as a company to do business with.

Besides doing business with this company for many years, I have known the president and founder of Fairmont Litho Art Press, Glenn Ralston, for more than 25 years. We were classmates and teammates at Trent University in the late 1970s. Acquainting with him for such a long time, I am quite comfortable and confident in vouching for him as a great individual as well as a concerned and active citizen in this community.

As far as a company to do business with, Fairmont Litho Art Press is one of the best we have ever dealt with.

We wish them a good luck for a bright future.

Signed under seal of  BlueMont Enterprises