Category: Decline Letters

To

Mr. Andrew Spencer

232/ K, Baker Street, Cathedral Park

London, United Kingdom,

March 6^th, 2012

Sub: Internship Declined

Dear Mr. Spencer,

My name is James Hudson and I am the internship in- charge at Greenway Sales Company Pvt. Ltd. I would like to thank you for considering our sales organization for your Sales Associate Internship. We really appreciate your professional interest in our sales firm.

After reviewing the internship applications, we have finalized two candidates on the basis of their qualifications. However, intern selection is a competitive procedure and it was difficult to consider your internship application. Thus, we decline your internship application due to the lack of qualifications.

Once again, thank you so much for considering us for your summer internship. I would like to encourage you to reapply next year for a summer internship program. You can keep track of our website: www.greenwaysales.com  for timely assistance for summer internship programs.

Wish you all the best in the career pursuits!

Sincerely,

James Hudson

Internship In-charge

Greenway Sales Company Pvt. Ltd

Down Lake Building, Parker Bakery

London, United Kingdom

To,

Luke Wilson,

High Rise Towers,

12 Hilly Billy Lane,

New Hampshire 4567

United Kingdom.

Subject: Letter for declining club membership

Respected Mr. Wilson,

We regret to inform you that you application for membership in our club has been declined. There are specific reasons for declining the membership.

You had submitted the application form for membership in our club on 10^th of June 2011. While submitting the application we had informed you about the annual membership fee that you have to pay to get your membership confirmed. You had submitted a postdated check as membership fees. But, sadly he check that you had submitted has bounced due to lack of sufficient funds in your bank account. Above that, the residential address that you have mentioned in the form is not valid.

We thank you for applying for membership in our club and you can apply again next year.

Regards,

Jane Myer

Chief Secretary

Anderson Club

To,

Harry Brown

1 Risky Road

London 3456

United Kingdom

Subject: Letter to inform about decline of mortgage application

Respected Sir,

We regret to inform you that your application for mortgage loan to our organization has been declined. The reason for this decline is that you do not meet the required criteria.

You had applied for mortgage loan in our organization on 10^th of December 2011 for an amount of $100000 using your residential property located at the above mentioned address. We have a team of inspectors who inspect and evaluate a property after an individual applies for a mortgage loan. Our inspectors had also inspected and evaluated your residence and they found the value to be around $50000 which is much lesser to the loan amount that you have applied for. Thus we feel sorry that we will not be able to grant the requested loan amount.

In case if you wish to apply for a lesser loan amount you can please contact us at 937-8474-47847

Yours Sincerely,

Mike Tyson

General Mortgage Services

To,

Jane Austen

Team Leader

Sales Department

Universal Limited

12 Roger High Colony

London, United Kingdom

Dated: 12^th of December 2011

Subject: Letter for meeting decline

Respected Miss. Austen,

This letter is in regards to the meeting proposed by you between the members of the sales department and the higher management in order to revise the sales target given to the sales department.  We would like to inform you that your request for the meeting has been cancelled.

There is a certain target assigned to the sales department. But, you felt that the target is very high and so you had proposed the meeting. This target has been given after making all the necessary calculations and we feel that the target is very much achievable. I believe that there is no need to revise the target.

In case you have any other issues, you can address us and if we feel necessary we will go ahead with a meeting.

-Regards,

Norman reed,

CEO

To,

Tang Juice

Managing Director,

Juice Manufacturers Limited

12 Corporate Office Road,

New Hampshire 4567

UK

Reason:  Letter to inform decline of invitation

Dear Sir,

This is to inform you that the invitation sent to your organization for the Annual Corporate Companies Meet has been declined. The reason for declining the invitation has been mentioned below.

The Annual Corporate Companies Meet is conducted once every year and the members taking part in this meeting are the representatives of the corporate companies who have a ranking between one to ten with Highest Turnover Report of that specific year. Earlier there was a mistake from our end as we had had wrong statistics and had ranked your company number ten. Later as per the accurate statistics we found that your company is ranked fifteen. That’s the reason why we had to cancel your invitation.

I hope you find the reason for our action justified and sorry for the inconvenience caused.

Regards,

Diane Moss,

Manager, Corporate Events.

To,

Matthew Hayden,

Oscar Apartments

32 Hilly Mountain Street,

New Hampshire

United Kingdom

Reason: Decline letter for job

Respected Mr. Hayden,

This letter is in regards to the job interview that you had appeared for the position of customer service executive in our organization. We would like to inform you that you have not been selected for the job as you did not met few necessary criteria.

You had appeared for interview at the consultant’s office and the interview was taken by our operations manager. Our operation manager found that you lack important skills required for the position of a customer service executive. We consider these skills essential for the specific position. We are also looking for graduates and you are still an undergraduate.

I hope you understand the reason for not selecting you for the specific position. We wish you all the best for your future.

Regards,

Lenny Ben

HR Manager

Lucas Foundation

To,

Henry Cooper,

Maria Villa Apartments

21 Rocky Mountain Street,

New Hampshire

United Kingdom

Reason: Letter to inform decline of job offer

Respected Mr. Cooper,

This letter is in regards to the job offer that we had given you for the position of assistant manager. We would like to inform you that the job offer has been declined due to non submission of necessary documents.

You had appeared for the final interview on 10^th of December 2011 in our organization. You were selected for the job and were given the offer letter on that same day. We had asked you to submit the necessary documents within forty eight hours, failure of which would lead to cancellation of the job offer. You have failed to submit the documents within the required  forty eight hours.

I hope you understand the above action justified. We also regret in writing this letter to you.

Regards,

Jane Austen

HR Executive

Long Goods

To,

Tiger Woods,

23 Long Journey Road,

Success Shire 5678

UK

Dated: 15^th of December 2011

Reason: Letter to inform about interview decline

Dear Mr. Woods,

This letter is to inform you that your application to appear for the job interview for the position of junior golfer in our organization has been declined. We regret that we have to give you this information.

For the position of junior golfer in our organization we are selecting candidates for interview that have a minimum work experience of one year. After going through your work experience we found that you don’t have the required work experience. In fact you are a fresher and we are not considering fresher as the required position is a highly responsible one.

I hope you understand the reason for declining the application. We would request you to apply again after you have the required work experience.

Yours sincerely,

Luke Kenny

HR Manager,

Golf Association

To,

Name [name and surname of the recipient with appropriate salutation before it]

Address [address of the recipient]

Date [date on which this letter has been drafted]

Subject [mention the subject precisely as in the kind of declination]

Respected Mr./Miss/Mrs. [surname of the recipient with appropriate salutation before it],

First paragraph: [in the first paragraph mention the purpose of writing the letter. Mention the kind of application made by the recipient that has been declined]

Second paragraph: [You have to mention the reason for declining the application. The sender also needs to inform the kind of checks done by him that made him come to this conclusion. The shortcomings of the recipient that resulted in declining the application has to be mentioned]

Third paragraph: [You can also mention that you feel apologetic for the decline. Wish the recipient all the best for his future]

Yours sincerely,

Name [name of the sender]

Designation [designation of the sender and the organization in which he is working]

To,

Romeo Loser

Love Lost Apartments

100 Romantic Loser Road,

Fairy Tale Land 5678

UK

Reason: Letter informing decline of your application for monthly train pass

Respected Mr. Romeo,

This letter is to inform you that your application for a monthly train pass has been declined. The main reason for the decline is that you have not submitted the necessary documents.

I would like to inform you that we require certain documents in order to issue a monthly train pass and one of the most important documents is a valid local address proof. You have failed to submit a valid local address proof. We require this specific document for security reasons.

We regret to inform you this and I hope you understand that the submission of the document is really necessary. We request you to arrange for a valid address proof and apply for a monthly train pass again.

Yours sincerely,

William Shakespeare,

Secretary,

Local Railway Association