Categories
Decline Letters

Decline Letter

To,

James Watt

Rose Villa Apartments

32 Steam Engine Road,

New County 1234

UK

Reason: Letter informing decline of credit card application

Dear Sir,

This letter is in respect to the credit card applied by you to our bank. We would like to you inform you that your credit card application has been declined.

After a prospective client submits their credit card application to us, we check their credit history recorded with various credit agencies. We also did run a credit check of your credit history. We found that your credit history is not matching the required standards in order to issue you a credit card. Your credit rating is very low. You were also blacklisted once as there was a default in your credit card payment.

I hope you understand that we have to follow few procedures for approving an application and that’s why we had to decline your application.

Regards,

Nelly Furtado

Morgan Bank of Credit.

Categories
Decline Letters

Sample Decline Letter

To,

Romeo Loser

Love Lost Apartments

100 Romantic Loser Road,

Fairy Tale Land 5678

UK

Reason: Letter informing decline of your application for monthly train pass

Respected Mr. Romeo,

This letter is to inform you that your application for a monthly train pass has been declined. The main reason for the decline is that you have not submitted the necessary documents.

I would like to inform you that we require certain documents in order to issue a monthly train pass and one of the most important documents is a valid local address proof. You have failed to submit a valid local address proof. We require this specific document for security reasons.

We regret to inform you this and I hope you understand that the submission of the document is really necessary. We request you to arrange for a valid address proof and apply for a monthly train pass again.

Yours sincerely,

William Shakespeare,

Secretary,

Local Railway Association

Categories
Decline Letters

Decline Letter format

To,

Name [name and surname of the recipient with appropriate salutation before it]

Address [address of the recipient]

Date [date on which this letter has been drafted]

Subject [mention the subject precisely as in the kind of declination]

Respected Mr./Miss/Mrs. [surname of the recipient with appropriate salutation before it],

First paragraph: [in the first paragraph mention the purpose of writing the letter. Mention the kind of application made by the recipient that has been declined]

Second paragraph: [You have to mention the reason for declining the application. The sender also needs to inform the kind of checks done by him that made him come to this conclusion. The shortcomings of the recipient that resulted in declining the application has to be mentioned]

Third paragraph: [You can also mention that you feel apologetic for the decline. Wish the recipient all the best for his future]

Yours sincerely,

Name [name of the sender]

Designation [designation of the sender and the organization in which he is working]

Categories
Decline Letters

Interview Decline Letter

To,

Tiger Woods,

23 Long Journey Road,

Success Shire 5678

UK

Dated: 15th of December 2011

Reason: Letter to inform about interview decline

Dear Mr. Woods,

This letter is to inform you that your application to appear for the job interview for the position of junior golfer in our organization has been declined. We regret that we have to give you this information.

For the position of junior golfer in our organization we are selecting candidates for interview that have a minimum work experience of one year. After going through your work experience we found that you don’t have the required work experience. In fact you are a fresher and we are not considering fresher as the required position is a highly responsible one.

I hope you understand the reason for declining the application. We would request you to apply again after you have the required work experience.

Yours sincerely,

Luke Kenny

HR Manager,

Golf Association

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Decline Letters

Decline Letter for Job Offer

To,

Henry Cooper,

Maria Villa Apartments

21 Rocky Mountain Street,

New Hampshire

United Kingdom

Reason: Letter to inform decline of job offer

Respected Mr. Cooper,

This letter is in regards to the job offer that we had given you for the position of assistant manager. We would like to inform you that the job offer has been declined due to non submission of necessary documents.

You had appeared for the final interview on 10th of December 2011 in our organization. You were selected for the job and were given the offer letter on that same day. We had asked you to submit the necessary documents within forty eight hours, failure of which would lead to cancellation of the job offer. You have failed to submit the documents within the required  forty eight hours.

I hope you understand the above action justified. We also regret in writing this letter to you.

Regards,

Jane Austen

HR Executive

Long Goods

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Decline Letters

Decline Letter for Job

To,

Matthew Hayden,

Oscar Apartments

32 Hilly Mountain Street,

New Hampshire

United Kingdom

Reason: Decline letter for job

Respected Mr. Hayden,

This letter is in regards to the job interview that you had appeared for the position of customer service executive in our organization. We would like to inform you that you have not been selected for the job as you did not met few necessary criteria.

You had appeared for interview at the consultant’s office and the interview was taken by our operations manager. Our operation manager found that you lack important skills required for the position of a customer service executive. We consider these skills essential for the specific position. We are also looking for graduates and you are still an undergraduate.

I hope you understand the reason for not selecting you for the specific position. We wish you all the best for your future.

Regards,

Lenny Ben

HR Manager

Lucas Foundation

Categories
Decline Letters

Decline Invitation Letter

To,

Tang Juice

Managing Director,

Juice Manufacturers Limited

12 Corporate Office Road,

New Hampshire 4567

UK

Reason:  Letter to inform decline of invitation

Dear Sir,

This is to inform you that the invitation sent to your organization for the Annual Corporate Companies Meet has been declined. The reason for declining the invitation has been mentioned below.

The Annual Corporate Companies Meet is conducted once every year and the members taking part in this meeting are the representatives of the corporate companies who have a ranking between one to ten with Highest Turnover Report of that specific year. Earlier there was a mistake from our end as we had had wrong statistics and had ranked your company number ten. Later as per the accurate statistics we found that your company is ranked fifteen. That’s the reason why we had to cancel your invitation.

I hope you find the reason for our action justified and sorry for the inconvenience caused.

Regards,

Diane Moss,

Manager, Corporate Events.

Categories
Decline Letters

Meeting Decline Letter

To,

Jane Austen

Team Leader

Sales Department

Universal Limited

12 Roger High Colony

London, United Kingdom

Dated: 12th of December 2011

Subject: Letter for meeting decline

Respected Miss. Austen,

This letter is in regards to the meeting proposed by you between the members of the sales department and the higher management in order to revise the sales target given to the sales department.  We would like to inform you that your request for the meeting has been cancelled.

There is a certain target assigned to the sales department. But, you felt that the target is very high and so you had proposed the meeting. This target has been given after making all the necessary calculations and we feel that the target is very much achievable. I believe that there is no need to revise the target.

In case you have any other issues, you can address us and if we feel necessary we will go ahead with a meeting.

-Regards,

Norman reed,

CEO

Categories
Decline Letters

Mortgage Decline Letter

To,

Harry Brown

1 Risky Road

London 3456

United Kingdom

Subject: Letter to inform about decline of mortgage application

Respected Sir,

We regret to inform you that your application for mortgage loan to our organization has been declined. The reason for this decline is that you do not meet the required criteria.

You had applied for mortgage loan in our organization on 10th of December 2011 for an amount of $100000 using your residential property located at the above mentioned address. We have a team of inspectors who inspect and evaluate a property after an individual applies for a mortgage loan. Our inspectors had also inspected and evaluated your residence and they found the value to be around $50000 which is much lesser to the loan amount that you have applied for. Thus we feel sorry that we will not be able to grant the requested loan amount.

In case if you wish to apply for a lesser loan amount you can please contact us at 937-8474-47847

Yours Sincerely,

Mike Tyson

General Mortgage Services

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Decline Letters

Membership Decline Letter

To,

Luke Wilson,

High Rise Towers,

12 Hilly Billy Lane,

New Hampshire 4567

United Kingdom.

Subject: Letter for declining club membership

Respected Mr. Wilson,

We regret to inform you that you application for membership in our club has been declined. There are specific reasons for declining the membership.

You had submitted the application form for membership in our club on 10th of June 2011. While submitting the application we had informed you about the annual membership fee that you have to pay to get your membership confirmed. You had submitted a postdated check as membership fees. But, sadly he check that you had submitted has bounced due to lack of sufficient funds in your bank account. Above that, the residential address that you have mentioned in the form is not valid.

We thank you for applying for membership in our club and you can apply again next year.

Regards,

Jane Myer

Chief Secretary

Anderson Club

Categories
Decline Letters

Decline Letters

Decline letters are formal letters which are usually sent by an individual to another in order to decline an invitation, an offer and so on. They can also be extended by a company to another, declining or refusing to participate in a business deal or to enter into any agreement.

  • Whatever be the cause, decline letters must be formal in tone and extremely courteous. They are written following certain long established techniques and thus, special care should be taken while framing decline letters.
  • Decline letters can be more personal in case for familiar recipients. However, even in the case of decline letters to close associates and near and dear ones, the reasons for declining the invitation or offer must be politely stated.
  • Efforts should be made to ensure that under no circumstances the decline letter is rude and obnoxious. If one is unwilling to reveal the reason for the decline, it can be left out altogether or some other acceptable reason may be cited.
  • Such letters should be kept short and professional. The recipient must be thanked courteously for extending the invitation or offer at the first place. Decline letters can end with the sender expressing sorrow for not being able to accept whatever it is that was offered.

Decline Letter

Sample Decline Letter

Decline Letter format

Interview Decline Letter

Decline Letter for Job Offer

Decline Letter for Job

Decline Invitation Letter

Meeting Decline Letter

Mortgage Decline Letter

Membership Decline Letter

Internship Decline Letter

College Decline Letter

Decline Letter Template

Decline Letter Example

Loan Decline Letter

Credit Decline Letter

Candidate Decline Letter

RFP Decline Letter

Decline Letter of Recommendation

Decline Letter for Scholarship

Categories
Decline Letters

Internship Decline Letter

To

Mr. Andrew Spencer

232/ K, Baker Street, Cathedral Park

London, United Kingdom,

March 6th, 2012

Sub: Internship Declined

Dear Mr. Spencer,

My name is James Hudson and I am the internship in- charge at Greenway Sales Company Pvt. Ltd. I would like to thank you for considering our sales organization for your Sales Associate Internship. We really appreciate your professional interest in our sales firm.

After reviewing the internship applications, we have finalized two candidates on the basis of their qualifications. However, intern selection is a competitive procedure and it was difficult to consider your internship application. Thus, we decline your internship application due to the lack of qualifications.

Once again, thank you so much for considering us for your summer internship. I would like to encourage you to reapply next year for a summer internship program. You can keep track of our website: www.greenwaysales.com  for timely assistance for summer internship programs.

Wish you all the best in the career pursuits!

Sincerely,

James Hudson

Internship In-charge

Greenway Sales Company Pvt. Ltd

Down Lake Building, Parker Bakery

London, United Kingdom

Categories
Decline Letters

College Decline Letter

To,

Mr.Edward Bowls,

Spencer Road, Sun Lake Apartments

Westminster, United Kingdom

March 6th, 2012

Sub: Declining Letter for Admission in Our College.

Dear Mr. Bowls,

Thank you so much for your interest in King Jorge College of Fine Art, London, UK.  After reviewing your admission application carefully and evaluating your academic records, the admission committee has made a final decision on your enrolment concern.

As per our academic Norms and percentage criteria, we are unable to accept your admission application in the Fine Arts Department. For enrolment, you require minimum of 50% marks in your Fine Arts graduation stream.

We appreciate your dedication and keen interest in our College. You can reapply with us in the next academic session. If you have any query or question, you can contact us at: admin@kingjorgecollege.com or on: 6769 374 8690.

Best of Luck for your academic pursuits!

Sincerely,

Emma Williams,

Vice Principal

King Jorge College of Fine Arts,

Baker Road, Near Spencer Mall,

London, United Kingdom

Categories
Decline Letters

Decline Letter Template

To

____________: [Write the name of the letter recipient]

_____________: [designation of the recipient]

______________: [name of recipient’s company]

______________: [Mention the complete address of the company]

__________________: [mention the date on which the letter is being sent]

Sub: _________________ [give proper subject to the letter in a line]

Dear Mr. / Mrs. / Ms,

Thank you for expressing your interest in ___________ [mention the details of the application that the recipient has made] with our ________ [name of the college/organization where the recipient has applied]

Referring to your _____________ [mention the details of the proposal/ application] send on _______ [write the date on which the proposal/ application is being sent], we have analysed it and discussed it carefully with ____________ [name of the authority who discussed the application].

We regret to inform you that we decline your ___________ [type of request or application that has been declined] as we ____________ [reason for declining the request/proposal or application]

Kindly feel free to contact us at: ___________ [e-mail id] or on: ________ [phone number] in case you have a question or a query.

Yours Sincerely,

_________ [write the name of the sender]

_________ [designation of the sender]

_________ [company name of the sender]

_________: [address of the sender]

Categories
Decline Letters

Decline Letter Example

To

Mr. James Law,

Manager- Sales

Eagle Sales Corporation Pvt. Ltd

3rd Avenue, Spencer Street

London, United Kingdom

March 4th, 2012

Sub: Declining your sales proposal

Dear Mr. Law,

We thank you for your interest in our Sales Project!

Sales Project’s of Greenway Manufactures Pvt. Ltd has received an overwhelming response from the investors.  After considering all proposals and consulting with the senior management, we have finalized a business partner for this sales project.

We regret that we decline your sales proposal as we need a partner to generate a turn over near about $ 50,000 per month whereas your proposal intend to generate only $ 15, 000 per month. We can consider your sales proposal for our upcoming low budget sales project.

If you have any question, please feel free to contact us on: 6848 374 3747 or at:  sales@greenways.com

Once again, thank you so much for considering Greenway Manufactures Pvt. Ltd for a business venture!

Sincerely,

Hannah Williams,

Project Manager

Greenway Manufactures Pvt. Ltd

Baker Street, King Arthur Building,

Westminster, United Kingdom

Categories
Decline Letters

Loan Decline Letter

To

Mrs. Diana Bowls,

Brooklyn Street, King Arthur Apartment,

London, United Kingdom

March 5th, 2012

Sub: Declining the loan applied.

Dear Mrs. Bowls,

With the reference to your loan application dated 25th February, 2012, we looked after your housing loan request with all your relevant documents in order to obtain your current account statements. We would like to bring to your notice that we have received some negative information on your current credit limit.

Unfortunately, our bank is declining your housing loan application and loan amount requested. Furthermore, your formal documents are not enough to clear your requested loan amount of $ 10, 000.

In case of any official query, you can contact us on: 3647 475 4757 during office working hours, or you can write us at: admin@londonbank.com

Please Note: London Bank of Housing Loans Pvt. Ltd remains officially closed on Saturday and Sunday.

Once again, we appreciate your trust and interest in London Bank of Housing Loans Pvt.

Sincerely,

Kate McGraw

Loan Officer

London Bank of Housing Loans Pvt. Ltd

5th Avenue, Spencer Park

London, United Kingdom

 

——————

Loan Agreements

Categories
Decline Letters

Credit Decline Letter

To,

Mr. William Hudson,

Sun Rise Apartment, 3rd street,

Baker’s Park,

London, United Kingdom

March 4th, 2012

Sub: Credit Decline

Dear Mr. Hudson,

On the behalf of Golden Credit Agency Pvt. Ltd, I would like to thank you for showing your interest in our credit firm. We have received a complied report on your current mortgage statement including your bank details which has influenced our decision in whole on your credit application.

Our credit department has carefully reviewed your professional income sources and has found that the total amount of your income is less than $ 25, 000, which is an insufficient amount to apply for credit. Thus, we decline your request of credit amount approval.

If you have any query, you can reach us at: creditdept@goldencredit.com or you can contact us on: 3547 567 4657 during the operational hours.

Once again, we thank you for consideration!

Sincerely,

Larry Smith

Credit Manager

Golden Credit Agency Pvt. Ltd

Near Cathedral Park, The Mall

Westminster, United Kingdom

Categories
Decline Letters

Candidate Decline Letter

To

Maria Smith

Baker Street, Sun Rise Commercial Building

London, United Kingdom

March 3rd, 2012

Sub: Employment Decline Letter

Dear Mrs. Smith,

Referring to your employment application dated March 1st, 2012, we have reviewed your curriculum vitae in order to offer you a suitable job vacancy in the Market Department of Manpower Marketing Pvt. Ltd.

We would like to commend your ten years of extensive experience and vast knowledge of marketing procedures. As per your credentials and experience, you appear as an overqualified candidate for the available job positions.  Unfortunately, we do not have a suitable job vacancy available for you in the Marketing Department. We decline your candidature request this time.

On the behalf of Manpower Marketing Pvt. Ltd, we would like to thank you for your interest and consideration. In the future, we would inform you in case we will have a job opening that matches up with your credentials.

Once again, thank you very much for expressing your interest in our Marketing firm.

Sincerely,

Elisabeth William,

Manager- HR

Manpower Marketing Pvt. Ltd

Categories
Decline Letters

RFP Decline Letter

To

Mr. Adam Spencer

Eagle Sales Pvt. Ltd

3rd Avenue, Anderson Building

Westminster, United Kingdom

March 3rd, 2012

Sub: Declining RFP

Dear Mr. Spencer,

Thank you very much or expressing your interest in joining a venture with Greenway Manufactures Pvt. Ltd. We have received your RFP on Saturday, March 3rd, 2012. We really appreciate your hard work and concern in processing such a formal RFP.

After a thorough review and analyzing your focus points, our team of management has made the final decision. Unfortunately, Greenway Manufacture Pvt. Ltd feels sorry to decline this business venture proposal due to certain reasons. You can review the enclosed document to understand the reasons behind the decline of your RFP.

If you have any further query, please feel free to contact us at: sales@greenway.com or on: 6879 475 5869 during the operational hours.

Once again, we appreciate your efforts for considering Greenway Manufactures Pvt. Ltd.

Sincerely,

Kate Bowls

Project Manager- Greenway Manufactures Pvt. Ltd

Categories
Decline Letters

Decline Letter of Recommendation

To,

Mr. James Anderson,

Assistant Manager- HR

Manpower Consulting Services Pvt. Ltd

4th Avenue, Catharine Street,

Westminster, United Kingdom

March 5th, 2012

Sub: Declining Recommendation

Dear Mr. Anderson,

With reference to your letter of recommendation received on Saturday, March 2nd, 2012, we have interviewed your referred candidate Mr. Charles Atkinson for the job position of Sales Manager. We have considered and carefully reviewed the performance and experience of the candidate by evaluating the credentials and curriculum vitae.

During the interview session, we have noticed that the recommended candidate does not have appropriate knowledge and understanding of Sales field. Thus, we are unable to appoint him as a sales manager of Rainbow Sales Pvt. Ltd. Unfortunately; we have to decline this recommendation letter for the recruitment of Mr. Atkinson.

In case of any query, please feel free to contact us at: hrdept@rainbowsales.com or you can reach us on: 7699 686 4858.

We would like to appreciate your concern about Rainbow Sales Pvt. Ltd. Hope to receive a suitable candidate recommendation from Manpower Consulting Services Pvt. Ltd in the future!

Sincerely,

William Spencer

Manager- HR

Rainbow Sales Pvt. Ltd

Categories
Decline Letters

Decline Letter for Scholarship

To

Miss Katharine Spencer,

4th Avenue, Kings Apartments,

Westminster, United Kingdom

March 4th, 2012

Sub: Declining of Scholarship

Dear Ms. Spencer,

Referring to your scholarship application dated March 1st, 2012, we have gone through your scholarship request for the Arts Department scholarship program of 2012. We have contacted the Arts department for compiling your overall academic reports and your contribution in the extracurricular activities to finalize your eligibility for this scholarship program.

As per our records and feedback, we found that you are not eligible for this Scholarship program. Thus, we decline your application of scholarship. We require 85% marks in overall academics for scholarship whereas you have scored only 72% which is less to enrol for scholarship program 2012.

In case of any further query, you can contact the concerned authority at: admin@kingarthur.com or on: 5769 485 4889.

Wish you all the Best for next Scholarship Program!

Sincerely,

Jude Williams,

Vice Principal

King Arthur College of Arts