____________: [Write the name of the letter recipient]
_____________: [designation of the recipient]
______________: [name of recipient’s company]
______________: [Mention the complete address of the company]
__________________: [mention the date on which the letter is being sent]
Sub: _________________ [give proper subject to the letter in a line]
Dear Mr. / Mrs. / Ms,
Thank you for expressing your interest in ___________ [mention the details of the application that the recipient has made] with our ________ [name of the college/organization where the recipient has applied]
Referring to your _____________ [mention the details of the proposal/ application] send on _______ [write the date on which the proposal/ application is being sent], we have analysed it and discussed it carefully with ____________ [name of the authority who discussed the application].
We regret to inform you that we decline your ___________ [type of request or application that has been declined] as we ____________ [reason for declining the request/proposal or application]
Kindly feel free to contact us at: ___________ [e-mail id] or on: ________ [phone number] in case you have a question or a query.
_________ [write the name of the sender]
_________ [designation of the sender]
_________ [company name of the sender]
_________: [address of the sender]