Sample Decline Letter

To,

Romeo Loser

Love Lost Apartments

100 Romantic Loser Road,

Fairy Tale Land 5678

UK

Reason: Letter informing decline of your application for monthly train pass

Respected Mr. Romeo,

This letter is to inform you that your application for a monthly train pass has been declined. The main reason for the decline is that you have not submitted the necessary documents.

I would like to inform you that we require certain documents in order to issue a monthly train pass and one of the most important documents is a valid local address proof. You have failed to submit a valid local address proof. We require this specific document for security reasons.

We regret to inform you this and I hope you understand that the submission of the document is really necessary. We request you to arrange for a valid address proof and apply for a monthly train pass again.

Yours sincerely,

William Shakespeare,

Secretary,

Local Railway Association