Category: Complaint Letters

From,

Mr Smith,

Junior sales manager,

The Mall,

Riyadh

To,

Ms Isabella,

Junior marketing manager,

The Mall,

Riyadh

Dear Ms Isabella,

This letter has come into effect for some serious concerns. The sales of the electronics products which The Mall offers have sunk by quarter levels in the last month. The quality of the electronics products has been reassessed, and everything else has been checked. The investigations among the consumers have resulted in the cropping up of the fact that these products are not marketed well and people are immune to the knowledge about these products.

This has lead to discovery of the fact that the marketing concentration for electronic products has dipped by nearly 20% and hence the drop in the sales of the products. I am hopeful that you will be looking into this matter for the uplifting of the sales of electronic products at The Mall. Proper and organised marketing is now required for getting things back on track. I hope that promotions for other products do not get hampered.

Yours honestly,

Mr Smith

Download Colleague Complaint Letter

From,

Mr Jones,

General Manager,

The Mall,

Dubai

To,

Mrs Jessica,

Head of Quality Control department,

The Mall,

Dubai

Dear Mrs Jessica,

I, Mr Jones, general manager for The Mall, am writing this letter to forward some of the feedback which we have received for the upholstery products which The Mall provides. The feedback has not been encouraging at all. Most of the consumers are not satisfied for the quality of upholstery products which we are providing. There has been some problem somewhere which is needed to be investigated for these undesired results which have cropped up.

I assure you that utmost care is taken for handling and keeping of the products. I suggest that the area of concern is the making up of these products. I am hopeful that you would be taking the necessary steps for overcoming the undesired consequences for all the efforts which we put in. I would like to hear from you if anything can be done on my part in this context. Please, look after this urgently,

Yours sincerely,

Mr Jones

Download Complaint letter to Higher Authorities

From,

Mr Simpson,

D-4,

Bridgeton Lane,

New Orleans

To,

Mr Fraser,

Gem Electronics,

New Orleans

Dear Mr Fraser,

This letter has surfaced to fulfil the need to submit my grievance at your disposal. I am entirely disgusted that the vacuum cleaner which I bought from your shop has broken down after a couple of uses. It has been promised to me that it is the best quality vacuum cleaner; but the promise has not been delivered. Warranty has been provided on the vacuum cleaner, but even then such an early break down of the machine is not justifiable. The letter is enclosed with the warranty card which has been provided with the vacuum cleaner for the one year warranty period of the vacuum cleaner.

I am expecting that the repair of the vacuum cleaner would be done at the earliest and you shall be sending someone to get it fetched from my home. I am hopeful that this time around a gem of a service is rendered from Gem Electronics.

Yours sincerely,

Mr Simpson

Download Product Complaint Letter

From,

Ms Veronica,

Blazing Dance Group

To,

Mr Finnegan,

Organiser,

Celestial Talent Show event

Dear Mr Finnegan,

It is very unfortunate that I have been required to write this letter to you. But, the circumstances appeal that strict actions are required to be taken pronto. The thing is that my group has been suffering the harassment from the other performers of the event. It has been entirely suffocating for us to perform in such an ambience. It would be better that the reasons of the harassment are discovered by you on your own.

This kind of treatment has never been met to us by anyone. And I am afraid that we have to pull out of the event if necessary actions are not taken in time. I may bear this to some extent; however, I would not tolerate mistreatment of my fellow performers. It has been extremely necessary for you to take charge of the situation and give us the ambience for the preparations which has been promised.

Yours honestly,

Ms Veronica

Download Harassment Complaint Letter

From,

Mr Jackson,

B-11, Wilson Drive,

Glasgow

To,

Mr Lawrence,

B-10,

Wilson Drive,

Glasgow

Dear Mr Lawrence,

I, Mr Jackson, your neighbour, am writing this letter to put forward my grievance. The grievance is regarding the party which you had yesterday. I understand completely that things sometime get hysterical. However, the after effects of the party which you had yesterday are entirely beyond the reach of my understanding. My lawn has been a wreck because of the disruption caused by the guests in your party. Not only my lawn, have all the plants planted at the rim of the lawn suffered gravely from the outrageous and irresponsible behaviour of your guests.

Besides this, we have been denied peace for the entire night. Considering the good relations that we have had in the past, I did not complaint to the concerned authorities. I am hopeful that you will look after the things for not turning this disastrous in future. Looking forward to a utopian phase in the neighbourhood,

Yours sincerely,

Mr Jackson

Download Neighbour Complaint Letter

From,

Mr Johnson,

Decent Construction Materials,

Chicago

To,

Mr Presley,

Wilson Constructions Ltd,

Chicago

Dear Mr Presley,

This letter has been drafted in response to the grievance which was forwarded to me about the quality of the construction materials. I appreciate that you made this grievance for the quality pronto. I assure you that I will personally look into the matter for the deterioration in the quality of the construction materials. I submit my apologies, on behalf of Decent Construction Materials, for the inconvenience and delay caused in the construction for the mistake on our part.

The reasons for the below standard quality of the construction materials are under investigation. I assure you that nothing of this sort shall happen again in future. I regret thoroughly on the occurrence of this incident. I am hopeful that this unfortunate event will not cast any shadow on the bright business relations which we have shared for such a long period of time. Looking forward to a utopian future in our relations,

Yours honestly,

Mr Johnson

Download Responding to Complaint Letter

From,

Ms Scarlet,

F -19,

Sterling apartments,

Bridgeton archway,

Houston

To,

Excellence Courier Service,

Wilson Boulevard,

Houston

Dear sir/ madam,

This letter has surfaced out of sheer disgust resulted by the delivery service of Excellence Courier Service. Couple of days back, I received a parcel which was destined to me by my cousin through your courier service. The parcel has been delivered at least a week late after having being promised to be delivered well in time. I can understand things can get disarrayed for some reason or the other. But, it is your responsibility to put in a reasonable excuse for the long delay in the delivery. But, nothing of this sort was done.

Moreover, the parcel has been delivered in complete mess. I wish that you draw some inspiration from the name of your service, Excellence Courier Service; and deliver what the name actually promises. I am expecting a reply from your side for the poor service which was rendered to me. Hoping for a reasonable and a quick reply,

Yours sincerely,

Ms Scarlet

Download Complaint Against Poor Service Letter

From,

Mr Cornelius,

Head of the Sterling Housing society,

Philadelphia

To,

Principal,

New Model Art School,

Philadelphia

Dear sir/ madam,

I, Mr Cornelius, head for Sterling Housing society, am drafting this letter out of desperation and some disgust. As you would be aware, Sterling Housing society is adjacent to your school. However, this has not been a proud thing to boost of in the recent times. Students have been playing the spoil sport to disrupt the peace between us neighbours. The plants planted in row in front of our society compound have been completely wrecked by the students of your school. Not only this, the walls of the compound are full of absurd graffiti, which has been done by the students.

This I can say because I have witnessed this happening in front of my eyes. I tried to prevent this from happening but students proved my actions futile. I am hopeful that this letter shall serve its purpose and necessary action would be taken to avoid such things in future.

Yours sincerely,

Mr Cornelius

Download Complaint to School Letter

From,

Mrs Braganza,

Class Five teacher,

St Theresa School,

Denver

To,

Mr and Mrs Brown,

D -2, Privet Drive,

Denver

Dear Mr and Mrs Brown,

I have been forced to write this letter for the circumstances which have cropped up. Draco has been the concern for which this letter has to be drafted. Draco has been one of the brighter students of my class. However, the same cannot be said with his performance in the recent days in view. Draco has not been the same in his studies. The impeccable energy and zeal which he used to portray in front of the entire class is fading away. I, hereby, urge you to look into this matter very seriously.

There is absolutely no need to panic. Sometimes, students tend to get disoriented from their path and this is where our responsibility of putting them back into array comes to light. I am hopeful that needful steps would be taken by you in this context to make Draco deliver what he is capable of. Hoping for the better future,

Yours sincerely,

Mrs Braganza

Download Complaint Letter by Teacher to Parents

From,

Mr Fudge,

D -12, Galaxy Housing Society,

Philadelphia

To,

Mr Hopkins,

C -5, Society Head,

Galaxy Housing Society,

Philadelphia

Dear Mr Hopkins,

This letter has come into effect to convey some serious matter for you to mull over. The thing is the gymnasium which has been opened on health grounds in D-8 room has been a pain for residents of the adjoining flats. The gymnasium has slowly metamorphosed into a hangout place. Loud music keeps troubling the residents of the neighbouring flats. I have talked in person to the owner of the gymnasium but all my efforts proved futile and my plea for etiquette has fallen to deaf ears.

Hence, it is for this reason that this complaint letter has surfaced. You, as the society head, have all the right to question the annoyance created by the gymnasium. We have right to live a peaceful life.  I hope that effective and necessary action would be taken against them. I am looking forward for you steps in this context with all hopes rested on you,

Yours sincerely,

Mr Fudge

Download Complaint Letter to The Head of The Society