Category: Complaint Letters

A Complaint Letter is a form of formal communication wherein the annoyance in the senders’ mind is required to be portrayed in such a way; that the recipient of the letter is urged to find an immediate solution to the grievance which has been put forward to him or her. There are some technical aspects of the Complaint letters which are needed to be considered while drafting such a letter.

The Complaint should be written as the subject of the letter so that the recipient is made aware of the reason for the letter being drafted, the moment the letter is opened. It is advisable that the subject should be bolded. Also, the Complaint Letter should be kept short and to-the-point. One should avoid usage of rude language, even if the Complaint is desperate; since it gives an impression of an unprofessional attitude of the person drafting the Complaint Letter.

Download Drafting Complain Letter

From,

Jane Willis,

H/8, Jackson Heights,

Edinburgh.

To,

Police Department,

Edinburgh.

Dear Sir,

I, Jane Willis, am writing this letter in sheer desperation. I have my residency in Jackson Heights apartment. This apartment is in the neighborhood of the Royal College. The goons from this college have become a nuisance for every passing girl. The incidents of eve teasing have been apparent for more than a week.

Besides this, the shops adjacent to the college are also fed up of the menace which the hoodlums from this college are causing. This letter is drafted as a written complaint against these college students. The negligence which the misbehavior from these people received initially has encouraged them to reach this level. I, Jane Willis, hereby, put this plea in front of the entire police department via this letter, to get rid of this behavior as soon as possible. We have full faith in the judiciary and the execution of the law from the police department.

Yours truly,

Jane Willis.

Download Police Complaint Letter

From,

Johan Smith,

Manager,

Atria Prime Time Mall,

Princeton,

New Jersey.

To,

Mrs. Malfoy,

Block 401,

Galaxy appt,

Princeton,

New Jersey.

Dear Mrs. Malfoy,

I, Johan Smith, the manager of the Atria Prime Time Mall, am writing this letter in response to the complaint which you registered with the mall on 13 March. This is to make you known that the complaint has not fallen on deaf ears. The complaint is very much welcomed and it was very pleasant of the managing committee that the patrons like you feel free to talk. I would make sure that the thing which has resulted in all this would never be repeated not only with you, but also never with anyone else.

The Atria Prime Time Mall regrets the incident which caused so much loss of time. As an apology from the Atria Prime Time Mall, this letter is enclosed with a cheque of 50$, the cheque number being 482448. Hoping that you continue relationship which has flourished with you as a patron for us, despite the regretful event,

Yours faithfully,

Johan Smith.

Download Reply Complaint Letter

From,

Melissa Gates,

Bakers Street,

London.

To,

Mr. Jones,

Manager,

Wonder Travels,

London.

Dear Mr. Jones,

I, Melissa Gates, am writing this letter in great repentance and resentment of being a patron of your travelling firm for a holiday in Singapore. The things which were promised were never made apparent to us. It was made sure that we wanted to have a stay in a 4 star hotel, while the hotel which was provided was a 3 star one which had facilities of a 2 star hotel.

Much was told about the hotel and the facilities which would be given to us, while we were being wooed by you for the tour. The way you promised us, made us ensured that we were at a right destination for travelling needs. The promising features were forwarded to entire group, only to add to the embarrassment later on. From the room service to the quality of the food which was served, everything was below the standard expected from you.

Sincerely,

Melissa Gates.

Download Hotel Complaint Letter

From,

Shaun West,

Block no. 19,

New Horizon appt,

Jacksonville, Florida.

To,

Manager,

Gamma Products,

Jacksonville, Florida.

Dear sir/madam,

I, Shaun West, am writing this letter in utter annoyance. This is to make you aware of the fact that the product which I had purchased 2 days ago via the telephone order reached in my hands today. First of all, the delivery was to be made on the day of order itself and it has been delayed by 2 days. One can bear the late delivery for once, if the product ordered is as per the desired quality.

The product which I have ordered was a juicer, going by the product number 544. The advertisement showcased many features of the juicer which are apparently not in presence in the product which has been delivered to me. The load power is almost half the advertised one. The accessories are missing. This is not expected from a reputed firm of yours. I am hoping that my complaint will not fall on deaf ears.

Yours faithfully,

Shaun West.

Download Complaint Letter Example

From,

Draco jr.

To,

The management,

WIZARD mall

Dear sir/madam,

This letter is to make you aware of some of the features which are very annoying for the patrons which you entertain. First of all, the staff of the clothing department should be changed for the reason that they have no dressing sense. It is very annoying to bear them in front of us while choosing the clothes. Moreover, they constantly make their presence apparent by pestering us with the features of anything and everything which patrons approach.

The next thing is associated with the trial rooms. The trial rooms are very small and pose a problem for over-sized people. Moreover, the trial rooms have only single mirror while most of the reputed malls have mirrors on all the walls of the trial rooms. The sanitation factor especially in the loo needs to be taken into account as well. All these things will make your mall a better choice for us.

Yours sincerely,

Draco jr.

Download Funny Complaint Letter

Mr. Bart Adams

Sales Representative

January 11, 2011

Ms. Gail Bale

Team Leader

AAA Company

Dear Ms. Bale,

I write to you to express my complaint about a staff member of our team, Ms. Gloria Englebert.  I am a new member of the team and started working with the company last month.  Since it is only my first month at work, I am still in the process of getting well-oriented with my job and learning the best techniques to have high sales in the area.

Although I am putting my best effort in the job, Ms. Englebert constantly criticizes me and hounds me non-stop about my poor performance.  Whenever there is something I forget to do, she berates me and even calls me at my home late at night.  I do not know her intentions for doing so but Ms. Englebert’s actions are already affecting my work and my family.

Thank you.  I hope this matter be looked into promptly.

Sincerely,

Bart Adams.

Download Staff complaint letter

Ms. Christine Hansen

Toledo, Ohio 43604-1547

August 3, 2010

Mr. Ashton Brink

Human Resources Officer

Accents, Inc.

Dear Mr. Brink,

I write to you to regarding a complaint I have about my superior officer, Mr. Andrew Ford, who is the sales manager of the company.  It saddens me but I must complain about his unprofessional attitude which he has displayed during several instances with me.

In brief, the major instance took place when he accompanied me during my rounds to customers in the area.  He ordered me to pick-up his children at school after work since he would not be able to do so due to a company activity.  I had my own appointment at the time but was forced to oblige to his request in fear for my job.  Several other similar incidents followed, prompting me to report the matter.  I am worried that he may continue to take advantage of me.

Thank you and I hope for your prompt action.

Sincerely,

Christine Hansen

Download Boss complaint letter

Mr. Ian Aspen

1234 West Dr ML King, Jr Blvd
Tampa, Florida 33607

April 7, 2010

Prof. Ellen Winfrey

Department Head

Florida University

Dear Prof. Winfrey,

I am a graduating student taking up Bachelor of Science in Physics at your university.  I am writing this letter to report a complaint I have about one of my professors, Prof. Veronica Washer.

Prof. Washer is my current teacher in the subject Thermodynamics.  Since the start of the academic year, she has been regularly requiring us to do and submit projects every month.  Everyone in class have obliged and have dutifully done the said projects.  However, in the last two months, the projects have required us to spend large amounts of our own money to complete.  Because of the expensive projects, I have not been able to submit them since I am a working student and lack the finances.

I hope this matter receives prompt action from your good office.

Thank you.

Respectfully,

Ian Aspen

Download Teacher complaint letter

Dr. Felicity Robinson

Director

Connecticut Hospital

Stamford, Connecticut 06901

February 19, 2010

Mr. Archibald Silverstone

Sales Manager

Equipment Suppliers, Inc.

Dear Mr. Silverstone,

This letter is to put forward our complaint regarding the delay in delivery of our order for medical equipment.  The equipment we purchased from your company were supposed to be delivered three days ago but we have yet to receive them nor any notification from your office regarding the cause of the delay.  The said medical equipment are needed in our hospital’s day-to-day operations and the delay has already caused problems in our operation.

Should you fail to deliver the items within two days of the receipt of this letter, we will be cancelling our order and purchasing the items from another supplier.  Please also pay for the additional charges we have incurred due to the delay in the delivery.

Thank you.

Sincerely,

Dr. Felicity Robinson

Download Delivery complaint letter