Category:

To,

George Austin

Assistant Manager

Operations Department

XYZ Enterprises

29 James Road
Cane Island, Florida
Dear Mr. Brown,
Subject: Warning for disobeying the code of conduct
I am writing this letter to warn you for the obnoxious behaviour displayed by you yesterday. We understand that at times there is a clash of ideas. However, issues such as these can be sorted out in a professional manner. The way you reacted to the point put across by Mrs. Clark in the meeting yesterday was just not expectable; you almost ended up shouting at her.

You must understand that you are handling a responsible position. There are around 10 people who report to you and look up to you for guidance. You act as a mentor to them and this is the reason why it becomes even more important for you to maintain the decorum.

I would like to inform you that this time, we are just issuing you a warning letter. However, the management shall not tolerate such indiscipline in future.

Sincerely,

James Watson

Head HR

To,

Jessica Parker

Sr. Executive

Operations Department

JBC Pvt. Ltd
Nottingham, UK
January 27 2010

Subject: Warning for not being punctual to the office

Dear Ms. Parker,

We have been observing that you are reaching the office late by almost half an hour every day. We understand that there may be some urgency due to which you may reach late for a day or two. However, you have made it a practice. On questioning your supervisor about the same, we came to know that he has already given you a verbal warning two three times but you don’t seem to mend your ways.

We are thus issuing you this letter as a written warning for not being punctual to the office since last one month. Please take this note very seriously. If you continue coming late even after this, we would be forced to take some strict action which may hamper your professional growth.

I hope to see you in the office on time from now on.

Sincerely,

George Brown

HR Head

JBC Pvt. Ltd

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in one line

Dear Mr. /Ms. /Mrs. Last Name

First Paragraph: Give warning to the recipient and state the reason for the same.

Second Paragraph: Write some details of the incident and tell them that this kind of behavior was not expected out of them.

Third Paragraph: Warn them once again and ask them not to repeat such a mistake.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

————-

Welcome Letters

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in one line

Dear Mr. /Ms. /Mrs. Last Name

I am issuing this letter to you as a warning for _________________ [mention the reason for giving warning].

The incident, _______ _________ [mention the details of the incident for which warning is given] that happened _______________ [time when incident took place] was very disappointing. This kind of behavior was least expected from you.

I once again warn you for your behavior and hope this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

John D’silva

Team Leader

Operations Department

ABC Pvt Ltd
45 Winston Road

Nottingham, UK

Date: 27^th January 2012

Sub: Warning for poor performance

Dear Mr. D’silva,

I am issuing this letter as a note of warning for your consistent poor performance since last three months. You have scored low on almost every parameter during this quarter. You have been one of our efficient employees and such performance was least expected out of you. It is very disappointing to see employees like you perform so poorly.

You must be aware about the new company policy which states that any employee giving poor performance for two quarters continuously would be considered for termination. We therefore, warn you to start taking your work more seriously in order to avoid such a situation.

We expect you to work hard and give your best in the coming months. Please let us know if you need any kind of assistance from our end. We would be glad to help you.

Sincerely,

Roger Andrews

To,

John Parker

Manager

Admin Department

ABC Pvt. Ltd
Liverpool, UK
January 30^th 2012

Subject: Final warning for not being punctual to the office

Dear Mr. Parker,

It has been observed that you are reaching the office at 10 O’ clock since the last one month; which means you are being late by almost one hour everyday. This is not the first time we are pointing out this issue; you have been warned about it earlier also. You have not only been warned verbally on this but have also been given written warning letters for the same issue twice earlier but we see no change in your behaviour.

This letter is being issued as the final warning letter to you. If we see you coming late to the office post this, the management would be forced to terminate you.

I hope you take the warning seriously this time and start being punctual to the office.

Yours Sincerely

Fredrick Johnson

Manager HR

To,

Name (Write down the name of the recipient)

Designation (Specify his/ her designation)

Department (Mention the name of the department he/ she works in)

Company (Mention the name of the company to which he/ she belongs)

Address (Mention the complete address of the company he/ she belongs to)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in not more than one sentence.

Dear Mr. /Ms. /Mrs. Last Name

This letter is being issued to you as a warning for _________________ [mention the reason for which warning is given]. We have observed that you are not behaving as per the code of conduct set by the organization.

_______ _________ [mention about the behaviour which is not accepted] is not accepted as per the company policy.

I, once again warn you for your behaviour. We are hopeful that this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter)

To,

Nancy Mathews

Assistant Manager

Training Department

QSR Enterprises

62 Charles Road

Nottingham, UK

Date: 30^th January 2012

Subject: Warning for poor performance

Dear Ms. Mathews,

This letter is being issued to you as a warning for giving poor performance during the last month. We reviewed the various parameters you are judged on and found that you scored low in all of them. This has come as a surprise to the management as it has been just 2 months that you have been promoted for excellent performance. You have been given a responsible position and the expectations are high from you and your team.

You must be aware about the action that the management can take against you if you continue with this kind of performance for the next two months. An employee performing poorly throughout the quarter is subject to demotion.

I expect you to start taking your new role more seriously and focus on giving good results.

Sincerely,

Mary D’silva

To,

Michael Andrews

Sr. Executive

Marketing Department

ABC Enterprises

29 Main Building
Cane Island, Florida

Date: January 30^th 2012

Subject: Warning for violating the company’s code of conduct
Dear Mr. Andrews,
This letter is being issued to you for your loathsome behaviour. I am referring to the incident that happened during the training session yesterday afternoon. We understand that the person conducting the training session was not well versed with a certain topic that had to be covered. However, this does not mean that you would go on and humiliate her for this.

There is a certain manner in which our employees are expected to behave during their office hours. There is a decorum that needs to be maintained while we are on duty. But you seem to have forgotten the code of conduct that the company follows.

I suggest you to take this warning very seriously as such misconduct would not be tolerated in future.

Sincerely,

Jennifer Brown

Head HR

To,

Roger Mathews

Sr. Executive

Sales Department

XYZ Enterprises

24 Circle Building

Liverpool, UK

Date: January 30^th 2012

Subject: Warning for violating the company’s code of conduct

Dear Mr. Mathew,

This letter is being issued to you as a warning for misbehaving with your team leader.

Your team leader is the person you report to and he has full authority to question you on your performance. However, we observed that you responded to his question in a very rude manner yesterday. The kind of behaviour displayed by you is strictly against the company norms.

We conduct a session to make our employees aware about the company policies and code of conduct at the time of joining our organization. You too had attended one such session as a part of your joining process and must be well aware about the way you are expected to behave during the office hours.

This time we are just issuing a warning letter for your misconduct. However, such misbehaviour shall lead to serious repercussions in future.

Sincerely,

Mary Johns

The warning letter is formulated for the sole purpose of issuing a warning against a certain action. It is an act through which a particular action is prohibited and all legal consequences are stated incase the warning is not heeded. This can be applied for varied reasons, whether commercial, non-commercial, personal or otherwise. This is a necessary step that is done before actual steps are taken to redress certain problems. The subject of warning must be directly approached. This needs to be formatted in a lucid manner and the language used should be simple yet commanding. While writing the warning letter, certain points must be kept in mind:

The party against which this warning letter is issued must be clearly addressed at the very beginning of the letter. The action should be briefly described for which this letter has been constructed. This must also include the reasons for issuing such a letter. There must be explicit mention of the illegality of the action and the need to stop or redress immediately.

The warning letter should provide a time period within which this action must be rectified, after which there will be inevitable steps taken by the party issuing the letter.

• Warning Letter
• Sample Warning Letter
• Warning Letter Format
• Warning Letter Template
• Warning Letter Example
• Final Warning Letter
• Employee Warning Letter Template
• Employee Warning Letter
• Disciplinary Warning Letter
• Employment Warning Letter
• Attendance Warning Letter
• Employee Attendance Warning Letter
• Staff Attendance Warning Letter
• Student Warning Letter
• Legal Warning Letter
• Performance Warning Letter
• Academic Warning Letter
• Official Warning Letter
• Tenant Warning Letter
• Warning Letter for Attitude

To,

Mr. Thomas gill

99 central park west, London

9810063345

23^rd July 2011

Subject: attendance warning letter for short attendance in college

Dear Mr. Thomas,

Your attendance records for this academic session 2010-11 shows your long absence from college and your absenteeism from all your classes. This letter is written to you in order to warn you that your attendance does not meet with standard requirements of attendance for college and to notify you that if you are not able to improve your attendance record for future academic sessions then you would not qualify to sit in any of the final examinations.

We would further require an application from your parent regarding the reason for your long absence from the college and in case of some medical issues; we would require a medical application and prescription’s photocopy from the doctor who has been treating you.

Your attendance record for this academic session has been of 45% where as standard requirement of college for qualifying to sit in exams is of 66%. You are left with one term to improve your attendance and we hope that this letter will motivate you to attend your further classes.

Sincerely

Mr. John Wright

Head administration dept.

Nottingham University

To,

Mr. James Cameron

Manager, sales department

4B west enclave, Washington Street

USA

22 July 2000

Subject: warning letter to the employee for being absent for extended period without application of leave.

Dear Mr. James

We have been continually receiving reports regarding your absence from the office without any prior application of leave. Your dates of absence reported are as follows, you have been absent from 12^th May to 17^th May and from 7^th June to 11^th June, even some days in July have your account of absence.

You have broken an important company policy of taking leave without any permission and application, and now you are given a last warning to improve your attendance in the company, otherwise strict actions can be taken against you.

You are already aware about the terms and conditions of our company, which includes a consistent regular attendance in the company. Breaking this term is a serious issue which needs to be handled by us on strict bases. We would like you to report to the head office along with the application stating the reason for your irregular attendance. Hope we will see a better attendance record from you in future.

Yours Sincerely,

GD Thompson

Chairman

PVS Ltd.

To,

Miss Jennifer de Souza

Sales department, head officer

48 reddings road

Moseley, Birmingham (UK)

24^th July 2010

Subject: staff attendance warning letter regarding irregular attendance to the head officer

Dear Miss Jennifer,

We have received some complaints regarding short and irregular attendance of the staff working under your supervision, including a poor record of your attendance as well. Sales department is one of the most important unit in our company and its working requires an efficient staff, which is capable of working all the day. An absence of its staff and head officer is affecting the status of our company.

We would like you to speak to your staff regarding their irregular attendance in the company, and explain them the consequences of doing the same in future. The policy of our company includes that none of the staff member is allowed to take a leave without giving the application and having the permission of the head officer.

If an immediate action is not taken by you regarding the absenteeism of your staff members, a strict action could be taken against them including you. You are required to report to the managing director of the company, along with an application letter giving us the reason of your extended absence from the office.

Sincerely,

Aaron Holmes

Chief executive officer

To

Mr. Mathew Keller

Student,

Masters of Philosophy

Connecticut University

Connecticut, USA.

Date: 19^th May, 2012

Subject: Warning Letter for short attendance

Mr. Keller

This letter has been written to convey to you the concerns expressed by many of your subject lecturers regarding the attendance shortage which has been observed on your part for the past semester. It seems like you have been missing classes continuously over the past few weeks and haven’t shown any interest in attending practical classes as well.

We would like to remind you about the university rule of debarring students from the examination process if the student falls short of a minimum of 65% attendance every semester. Your attendance is about 50% and we advise you to be more regular or we shall be forced to bar you from the exams and inform your family as well regarding the same. Infact, it is a rule of the University to send only a single warning letter to the student and in case he/she doesn’t attend to the warning, the next warning letter is directly sent to the parents/guardian.

We hope to see an improvement in your attendance.

Regards

Mr. James Maroni

Administration Head

Connecticut University,

Connecticut, USA.

To

Mr. Billy Hansen

General Manager

Finance Department

Mason Resorts Ltd.

Las Angeles

USA.

30^th June, 2010

Subject: Legal Warning Letter for non payment

Mr. Billy Hansen

We the Carson Developers provided repair and building services for your resort about five months ago. The contract we framed states that 50 % of the payment has to be made in advance while the rest on completion of the work. We have written you on three different occasions earlier regarding the amount that is yet to be settled in favor of our firm.

We completed the work on the 15^th January 2010, but the rest of the payment due on the completion of the project has not been cleared. Also we have not received any reply from the department regarding the three previous letters we addressed to you for the same reason.

It is with great regret that we have to inform you, that if we do not receive any response and the amount due to the firm is not cleared we shall be forced to sort for legal help.

We hope to get a positive response to the earliest.

Thanking you

Mr. Mark Buford

Manager

Buford & Keller Developers Pvt. Ltd.

Los Angeles

USA.

To

Mr. Paul Jennings

345, Hilly Street,

North Square,

Baltimore,

USA.

29^th May, 2011

Subject: Warning regarding the inconsistent performance

Mr. Jennings

We would like to inform you that all the trainees being trained under our program are being monitored by the Human Resource department as well as the Performance Department. These monitoring authorities decide the placements of the trainees in the in the organization as a permanent employee. The departments have found your performance in the training to be below the standards for the organization, and any one below the level is considered to bring in inefficiencies.

So we would like to advise you to improve your performance. You are needed to work on the lack of focus, improve the hours that you have been training. It has also been brought to the notice that you have been irregular with the office hours and have violated the office timings. These are also considered to add to poor performance, so it is again advisable to consider the timings and hours. If the needful is not done on your part, the organization may not be able to place you in a suitable position.

We hope to see an improvement in your work performance.

Regards

Mr. Anthony Geller

Manager

Human Resource Management

Crawford Securities Pvt. Ltd.

Baltimore, USA.

To

Ms. Jenna Marin

234, St. James Street,

Bradford County,

City Of London,

London, UK.

6526-5834-6936

19^th May, 2010

Subject: Warning for bad/ uncompetitive academic performance.

Ms. Marin

This letter is meant to re-iterate on the school policy which requires that all the students of any bachelors’ course must maintain a minimum GPA of 2.0 and above. If any particular student fails to meet this basic minimum requirement then the school shall not allow him or her to proceed further to the next semester. Infact this is the last and final warning letter which is being sent to you as 2 letters have already been sent to you. The next letter will directly be sent to your parents or guardians.

We would like to remind you that you attained a GPA of 1.2 in last exams, we advise you to step up your academic performance. Any deterioration in your score shall result in the school detaining you from moving on to the next semester. Our college has been a pinnacle of success and hardwork and we are assuming and hoping that you will live upto the expectations this institution has from you.

Regards

Mr. James Hayes

Head of Department,

English Department,

California University,

California, USA.

To

Mr. Nick Holden

Apartment No. 46,

Milford Building,

City Of London,

London, UK.

19^th May, 1999

Subject: Warning for bad behavior in the office premises

Mr. Holden

We are writing this letter to inform you that the management has received a few complaints about your bad behavior in the office premises from few of your colleagues and the members of the junior staff. I would take this opportunity to let you know that this organization believes in providing all of its employees a comfortable and friendly environment to perform their work and any case of bad or unacceptable behavior won’t be dealt with casual actions. Infact consider this as a warning.

Any complaints about bad behavior are treated seriously. So if we receive any further complaints we shall be forced to let you go from this position. I hope that you will make sure to behave in the premises and clear the air with your fellow members. As an employee we expect you to show seriousness towards your work and humble and cooperative behavior towards fellow colleagues.

Hope you take this letter seriously and mend you ways in the office premises.

Regards

Ms. Hailey Forbes

Senior Manager,

Callahan Developers,

London, UK.

To,

Peter Pettigrew

F-90, first floor, Potter’s building

London

Date: 21^st July, 2012

Subject: Tenant warning letter

Dear Peter,

I, Bill Harvey (LANDLORD) am writing this letter to you to give you a warning about disobeying one of the most important terms of the tenancy contract signed between us. Despite of two previous warnings, we haven’t received a rent amounting to $2000 from you which is the total amount of 3 month’s rent. As you know, your tenancy expires on the 30^th of August this year and if you do not pay the amount mentioned above, I shall be forced to terminate the tenancy contract.

In case you even pay us 40% of the amount by the end of this month, I shall consider continuing with the tenancy on the condition that I receive the entire amount within one month’s time in addition to the rent of this month as well. Otherwise I shall have no options but to terminate the contract and take legal action against you as per the contract terms and conditions.

This is the third and final warning thus please pay heed to it so as to avoid any implications which might be disturbing for both of us.

Thanking you

Bill Harvey

To,

Jacob Marshall

Sales department

Henry Corp

47023724040

23^rd July 2012

To Mr. Marshall

Subject: Warning letter for attitude

This letter is to inform you that you are being issued with a warning for your attitude at the workplace. It has come to our notice, not once but multiple number of times that you have been careless towards your duties and lazy when it comes to working for deadline situations. Your department manager has earlier expressed his thoughts about your attitude but it seems that you have taken the verbal warnings too casually.

Please consider this as a serious warning because if you are found to show casual and unacceptable attitude towards your work, then you shall be terminated as per the employment contract terms.  All the employees of our company are selected on the basis of their superior qualifications and this kind of behaviour at the workplace is totally unacceptable and shall be dealt with strict actions. We accept you to show some seriousness and would really appreciate if you mend your ways and bring some energy to the job.

Hope to see some sudden changes in your work because we do not wish to lose an employee as talented as you.

Regards,

Greg White

Company head