Warning Letters

Warning Letters

The warning letter is formulated for the sole purpose of issuing a warning against a certain action. It is an act through which a particular action is prohibited and all legal consequences are stated incase the warning is not heeded. This can be applied for varied reasons, whether commercial, non-commercial, personal or otherwise. This is a necessary step that is done before actual steps are taken to redress certain problems. The subject of warning must be directly approached. This needs to be formatted in a lucid manner and the language used should be simple yet commanding. While writing the warning letter, certain points must be kept in mind:

The party against which this warning letter is issued must be clearly addressed at the very beginning of the letter. The action should be briefly described for which this letter has been constructed. This must also include the reasons for issuing such a letter. There must be explicit mention of the illegality of the action and the need to stop or redress immediately.

The warning letter should provide a time period within which this action must be rectified, after which there will be inevitable steps taken by the party issuing the letter.

Warning Letters

Warning Letter for Attitude


Jacob Marshall

Sales department

Henry Corp


23rd July 2012

To Mr. Marshall

Subject: Warning letter for attitude

This letter is to inform you that you are being issued with a warning for your attitude at the workplace. It has come to our notice, not once but multiple number of times that you have been careless towards your duties and lazy when it comes to working for deadline situations. Your department manager has earlier expressed his thoughts about your attitude but it seems that you have taken the verbal warnings too casually.

Please consider this as a serious warning because if you are found to show casual and unacceptable attitude towards your work, then you shall be terminated as per the employment contract terms.  All the employees of our company are selected on the basis of their superior qualifications and this kind of behaviour at the workplace is totally unacceptable and shall be dealt with strict actions. We accept you to show some seriousness and would really appreciate if you mend your ways and bring some energy to the job.

Hope to see some sudden changes in your work because we do not wish to lose an employee as talented as you.


Greg White

Company head

Warning Letters

Tenant Warning Letter


Peter Pettigrew

F-90, first floor, Potter’s building


Date: 21st July, 2012

Subject: Tenant warning letter

Dear Peter,

I, Bill Harvey (LANDLORD) am writing this letter to you to give you a warning about disobeying one of the most important terms of the tenancy contract signed between us. Despite of two previous warnings, we haven’t received a rent amounting to $2000 from you which is the total amount of 3 month’s rent. As you know, your tenancy expires on the 30th of August this year and if you do not pay the amount mentioned above, I shall be forced to terminate the tenancy contract.

In case you even pay us 40% of the amount by the end of this month, I shall consider continuing with the tenancy on the condition that I receive the entire amount within one month’s time in addition to the rent of this month as well. Otherwise I shall have no options but to terminate the contract and take legal action against you as per the contract terms and conditions.

This is the third and final warning thus please pay heed to it so as to avoid any implications which might be disturbing for both of us.

Thanking you

Bill Harvey

Warning Letters

Official Warning Letter


Mr. Nick Holden

Apartment No. 46,

Milford Building,

City Of London,

London, UK.

19th May, 1999

Subject: Warning for bad behavior in the office premises

Mr. Holden

We are writing this letter to inform you that the management has received a few complaints about your bad behavior in the office premises from few of your colleagues and the members of the junior staff. I would take this opportunity to let you know that this organization believes in providing all of its employees a comfortable and friendly environment to perform their work and any case of bad or unacceptable behavior won’t be dealt with casual actions. Infact consider this as a warning.

Any complaints about bad behavior are treated seriously. So if we receive any further complaints we shall be forced to let you go from this position. I hope that you will make sure to behave in the premises and clear the air with your fellow members. As an employee we expect you to show seriousness towards your work and humble and cooperative behavior towards fellow colleagues.

Hope you take this letter seriously and mend you ways in the office premises.


Ms. Hailey Forbes

Senior Manager,

Callahan Developers,

London, UK.

Warning Letters

Academic Warning Letter


Ms. Jenna Marin

234, St. James Street,

Bradford County,

City Of London,

London, UK.


19th May, 2010

Subject: Warning for bad/ uncompetitive academic performance.

Ms. Marin

This letter is meant to re-iterate on the school policy which requires that all the students of any bachelors’ course must maintain a minimum GPA of 2.0 and above. If any particular student fails to meet this basic minimum requirement then the school shall not allow him or her to proceed further to the next semester. Infact this is the last and final warning letter which is being sent to you as 2 letters have already been sent to you. The next letter will directly be sent to your parents or guardians.

We would like to remind you that you attained a GPA of 1.2 in last exams, we advise you to step up your academic performance. Any deterioration in your score shall result in the school detaining you from moving on to the next semester. Our college has been a pinnacle of success and hardwork and we are assuming and hoping that you will live upto the expectations this institution has from you.


Mr. James Hayes

Head of Department,

English Department,

California University,

California, USA.

Warning Letters

Performance Warning Letter


Mr. Paul Jennings

345, Hilly Street,

North Square,



29th May, 2011

Subject: Warning regarding the inconsistent performance

Mr. Jennings

We would like to inform you that all the trainees being trained under our program are being monitored by the Human Resource department as well as the Performance Department. These monitoring authorities decide the placements of the trainees in the in the organization as a permanent employee. The departments have found your performance in the training to be below the standards for the organization, and any one below the level is considered to bring in inefficiencies.

So we would like to advise you to improve your performance. You are needed to work on the lack of focus, improve the hours that you have been training. It has also been brought to the notice that you have been irregular with the office hours and have violated the office timings. These are also considered to add to poor performance, so it is again advisable to consider the timings and hours. If the needful is not done on your part, the organization may not be able to place you in a suitable position.

We hope to see an improvement in your work performance.


Mr. Anthony Geller


Human Resource Management

Crawford Securities Pvt. Ltd.

Baltimore, USA.

Warning Letters

Legal Warning Letter


Mr. Billy Hansen

General Manager

Finance Department

Mason Resorts Ltd.

Las Angeles


30th June, 2010

Subject: Legal Warning Letter for non payment

Mr. Billy Hansen

We the Carson Developers provided repair and building services for your resort about five months ago. The contract we framed states that 50 % of the payment has to be made in advance while the rest on completion of the work. We have written you on three different occasions earlier regarding the amount that is yet to be settled in favor of our firm.

We completed the work on the 15th January 2010, but the rest of the payment due on the completion of the project has not been cleared. Also we have not received any reply from the department regarding the three previous letters we addressed to you for the same reason.

It is with great regret that we have to inform you, that if we do not receive any response and the amount due to the firm is not cleared we shall be forced to sort for legal help.

We hope to get a positive response to the earliest.

Thanking you

Mr. Mark Buford


Buford & Keller Developers Pvt. Ltd.

Los Angeles


Warning Letters

Student Warning Letter


Mr. Mathew Keller


Masters of Philosophy

Connecticut University

Connecticut, USA.

Date: 19th May, 2012

Subject: Warning Letter for short attendance

Mr. Keller

This letter has been written to convey to you the concerns expressed by many of your subject lecturers regarding the attendance shortage which has been observed on your part for the past semester. It seems like you have been missing classes continuously over the past few weeks and haven’t shown any interest in attending practical classes as well.

We would like to remind you about the university rule of debarring students from the examination process if the student falls short of a minimum of 65% attendance every semester. Your attendance is about 50% and we advise you to be more regular or we shall be forced to bar you from the exams and inform your family as well regarding the same. Infact, it is a rule of the University to send only a single warning letter to the student and in case he/she doesn’t attend to the warning, the next warning letter is directly sent to the parents/guardian.

We hope to see an improvement in your attendance.


Mr. James Maroni

Administration Head

Connecticut University,

Connecticut, USA.

Warning Letters

Staff Attendance Warning Letter


Miss Jennifer de Souza

Sales department, head officer

48 reddings road

Moseley, Birmingham (UK)

24th July 2010

Subject: staff attendance warning letter regarding irregular attendance to the head officer

Dear Miss Jennifer,

We have received some complaints regarding short and irregular attendance of the staff working under your supervision, including a poor record of your attendance as well. Sales department is one of the most important unit in our company and its working requires an efficient staff, which is capable of working all the day. An absence of its staff and head officer is affecting the status of our company.

We would like you to speak to your staff regarding their irregular attendance in the company, and explain them the consequences of doing the same in future. The policy of our company includes that none of the staff member is allowed to take a leave without giving the application and having the permission of the head officer.

If an immediate action is not taken by you regarding the absenteeism of your staff members, a strict action could be taken against them including you. You are required to report to the managing director of the company, along with an application letter giving us the reason of your extended absence from the office.


Aaron Holmes

Chief executive officer

Warning Letters

Employee Attendance Warning Letter


Mr. James Cameron

Manager, sales department

4B west enclave, Washington Street


22 July 2000

Subject: warning letter to the employee for being absent for extended period without application of leave.

Dear Mr. James

We have been continually receiving reports regarding your absence from the office without any prior application of leave. Your dates of absence reported are as follows, you have been absent from 12th May to 17th May and from 7th June to 11th June, even some days in July have your account of absence.

You have broken an important company policy of taking leave without any permission and application, and now you are given a last warning to improve your attendance in the company, otherwise strict actions can be taken against you.

You are already aware about the terms and conditions of our company, which includes a consistent regular attendance in the company. Breaking this term is a serious issue which needs to be handled by us on strict bases. We would like you to report to the head office along with the application stating the reason for your irregular attendance. Hope we will see a better attendance record from you in future.

Yours Sincerely,

GD Thompson


PVS Ltd.