Author: samples

To,

Michael Andrews

Sr. Executive

Marketing Department

ABC Enterprises

29 Main Building
Cane Island, Florida

Date: January 30^th 2012

Subject: Warning for violating the company’s code of conduct
Dear Mr. Andrews,
This letter is being issued to you for your loathsome behaviour. I am referring to the incident that happened during the training session yesterday afternoon. We understand that the person conducting the training session was not well versed with a certain topic that had to be covered. However, this does not mean that you would go on and humiliate her for this.

There is a certain manner in which our employees are expected to behave during their office hours. There is a decorum that needs to be maintained while we are on duty. But you seem to have forgotten the code of conduct that the company follows.

I suggest you to take this warning very seriously as such misconduct would not be tolerated in future.

Sincerely,

Jennifer Brown

Head HR

To,

Nancy Mathews

Assistant Manager

Training Department

QSR Enterprises

62 Charles Road

Nottingham, UK

Date: 30^th January 2012

Subject: Warning for poor performance

Dear Ms. Mathews,

This letter is being issued to you as a warning for giving poor performance during the last month. We reviewed the various parameters you are judged on and found that you scored low in all of them. This has come as a surprise to the management as it has been just 2 months that you have been promoted for excellent performance. You have been given a responsible position and the expectations are high from you and your team.

You must be aware about the action that the management can take against you if you continue with this kind of performance for the next two months. An employee performing poorly throughout the quarter is subject to demotion.

I expect you to start taking your new role more seriously and focus on giving good results.

Sincerely,

Mary D’silva

To,

Name (Write down the name of the recipient)

Designation (Specify his/ her designation)

Department (Mention the name of the department he/ she works in)

Company (Mention the name of the company to which he/ she belongs)

Address (Mention the complete address of the company he/ she belongs to)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in not more than one sentence.

Dear Mr. /Ms. /Mrs. Last Name

This letter is being issued to you as a warning for _________________ [mention the reason for which warning is given]. We have observed that you are not behaving as per the code of conduct set by the organization.

_______ _________ [mention about the behaviour which is not accepted] is not accepted as per the company policy.

I, once again warn you for your behaviour. We are hopeful that this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter)

To,

John Parker

Manager

Admin Department

ABC Pvt. Ltd
Liverpool, UK
January 30^th 2012

Subject: Final warning for not being punctual to the office

Dear Mr. Parker,

It has been observed that you are reaching the office at 10 O’ clock since the last one month; which means you are being late by almost one hour everyday. This is not the first time we are pointing out this issue; you have been warned about it earlier also. You have not only been warned verbally on this but have also been given written warning letters for the same issue twice earlier but we see no change in your behaviour.

This letter is being issued as the final warning letter to you. If we see you coming late to the office post this, the management would be forced to terminate you.

I hope you take the warning seriously this time and start being punctual to the office.

Yours Sincerely

Fredrick Johnson

Manager HR

John D’silva

Team Leader

Operations Department

ABC Pvt Ltd
45 Winston Road

Nottingham, UK

Date: 27^th January 2012

Sub: Warning for poor performance

Dear Mr. D’silva,

I am issuing this letter as a note of warning for your consistent poor performance since last three months. You have scored low on almost every parameter during this quarter. You have been one of our efficient employees and such performance was least expected out of you. It is very disappointing to see employees like you perform so poorly.

You must be aware about the new company policy which states that any employee giving poor performance for two quarters continuously would be considered for termination. We therefore, warn you to start taking your work more seriously in order to avoid such a situation.

We expect you to work hard and give your best in the coming months. Please let us know if you need any kind of assistance from our end. We would be glad to help you.

Sincerely,

Roger Andrews

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in one line

Dear Mr. /Ms. /Mrs. Last Name

I am issuing this letter to you as a warning for _________________ [mention the reason for giving warning].

The incident, _______ _________ [mention the details of the incident for which warning is given] that happened _______________ [time when incident took place] was very disappointing. This kind of behavior was least expected from you.

I once again warn you for your behavior and hope this would not be repeated in future.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

To,

Name (Mention the name of the recipient)

Designation (Mention his designation, if applicable)

Company (Mention the name of the company to which he/ she belongs, if applicable)

Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)

Date (Write down the date on which this letter is being sent)

Subject: Write down the purpose of writing the letter in one line

Dear Mr. /Ms. /Mrs. Last Name

First Paragraph: Give warning to the recipient and state the reason for the same.

Second Paragraph: Write some details of the incident and tell them that this kind of behavior was not expected out of them.

Third Paragraph: Warn them once again and ask them not to repeat such a mistake.

Thanks and Regards,

Name (Mention the name of the person writing the letter)

Designation (Mention the designation of the person writing the letter, if applicable)

Name of the Organization (if applicable)

 

————-

Welcome Letters

To,

Jessica Parker

Sr. Executive

Operations Department

JBC Pvt. Ltd
Nottingham, UK
January 27 2010

Subject: Warning for not being punctual to the office

Dear Ms. Parker,

We have been observing that you are reaching the office late by almost half an hour every day. We understand that there may be some urgency due to which you may reach late for a day or two. However, you have made it a practice. On questioning your supervisor about the same, we came to know that he has already given you a verbal warning two three times but you don’t seem to mend your ways.

We are thus issuing you this letter as a written warning for not being punctual to the office since last one month. Please take this note very seriously. If you continue coming late even after this, we would be forced to take some strict action which may hamper your professional growth.

I hope to see you in the office on time from now on.

Sincerely,

George Brown

HR Head

JBC Pvt. Ltd

To,

George Austin

Assistant Manager

Operations Department

XYZ Enterprises

29 James Road
Cane Island, Florida
Dear Mr. Brown,
Subject: Warning for disobeying the code of conduct
I am writing this letter to warn you for the obnoxious behaviour displayed by you yesterday. We understand that at times there is a clash of ideas. However, issues such as these can be sorted out in a professional manner. The way you reacted to the point put across by Mrs. Clark in the meeting yesterday was just not expectable; you almost ended up shouting at her.

You must understand that you are handling a responsible position. There are around 10 people who report to you and look up to you for guidance. You act as a mentor to them and this is the reason why it becomes even more important for you to maintain the decorum.

I would like to inform you that this time, we are just issuing you a warning letter. However, the management shall not tolerate such indiscipline in future.

Sincerely,

James Watson

Head HR