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A Complaint Letter is a form of formal communication wherein the annoyance in the senders’ mind is required to be portrayed in such a way; that the recipient of the letter is urged to find an immediate solution to the grievance which has been put forward to him or her. There are some technical aspects of the Complaint letters which are needed to be considered while drafting such a letter.

The Complaint should be written as the subject of the letter so that the recipient is made aware of the reason for the letter being drafted, the moment the letter is opened. It is advisable that the subject should be bolded. Also, the Complaint Letter should be kept short and to-the-point. One should avoid usage of rude language, even if the Complaint is desperate; since it gives an impression of an unprofessional attitude of the person drafting the Complaint Letter.

Download Drafting Complain Letter

From,

Jane Willis,

H/8, Jackson Heights,

Edinburgh.

To,

Police Department,

Edinburgh.

Dear Sir,

I, Jane Willis, am writing this letter in sheer desperation. I have my residency in Jackson Heights apartment. This apartment is in the neighborhood of the Royal College. The goons from this college have become a nuisance for every passing girl. The incidents of eve teasing have been apparent for more than a week.

Besides this, the shops adjacent to the college are also fed up of the menace which the hoodlums from this college are causing. This letter is drafted as a written complaint against these college students. The negligence which the misbehavior from these people received initially has encouraged them to reach this level. I, Jane Willis, hereby, put this plea in front of the entire police department via this letter, to get rid of this behavior as soon as possible. We have full faith in the judiciary and the execution of the law from the police department.

Yours truly,

Jane Willis.

Download Police Complaint Letter

From,

Johan Smith,

Manager,

Atria Prime Time Mall,

Princeton,

New Jersey.

To,

Mrs. Malfoy,

Block 401,

Galaxy appt,

Princeton,

New Jersey.

Dear Mrs. Malfoy,

I, Johan Smith, the manager of the Atria Prime Time Mall, am writing this letter in response to the complaint which you registered with the mall on 13 March. This is to make you known that the complaint has not fallen on deaf ears. The complaint is very much welcomed and it was very pleasant of the managing committee that the patrons like you feel free to talk. I would make sure that the thing which has resulted in all this would never be repeated not only with you, but also never with anyone else.

The Atria Prime Time Mall regrets the incident which caused so much loss of time. As an apology from the Atria Prime Time Mall, this letter is enclosed with a cheque of 50$, the cheque number being 482448. Hoping that you continue relationship which has flourished with you as a patron for us, despite the regretful event,

Yours faithfully,

Johan Smith.

Download Reply Complaint Letter

From,

Melissa Gates,

Bakers Street,

London.

To,

Mr. Jones,

Manager,

Wonder Travels,

London.

Dear Mr. Jones,

I, Melissa Gates, am writing this letter in great repentance and resentment of being a patron of your travelling firm for a holiday in Singapore. The things which were promised were never made apparent to us. It was made sure that we wanted to have a stay in a 4 star hotel, while the hotel which was provided was a 3 star one which had facilities of a 2 star hotel.

Much was told about the hotel and the facilities which would be given to us, while we were being wooed by you for the tour. The way you promised us, made us ensured that we were at a right destination for travelling needs. The promising features were forwarded to entire group, only to add to the embarrassment later on. From the room service to the quality of the food which was served, everything was below the standard expected from you.

Sincerely,

Melissa Gates.

Download Hotel Complaint Letter

From,

Shaun West,

Block no. 19,

New Horizon appt,

Jacksonville, Florida.

To,

Manager,

Gamma Products,

Jacksonville, Florida.

Dear sir/madam,

I, Shaun West, am writing this letter in utter annoyance. This is to make you aware of the fact that the product which I had purchased 2 days ago via the telephone order reached in my hands today. First of all, the delivery was to be made on the day of order itself and it has been delayed by 2 days. One can bear the late delivery for once, if the product ordered is as per the desired quality.

The product which I have ordered was a juicer, going by the product number 544. The advertisement showcased many features of the juicer which are apparently not in presence in the product which has been delivered to me. The load power is almost half the advertised one. The accessories are missing. This is not expected from a reputed firm of yours. I am hoping that my complaint will not fall on deaf ears.

Yours faithfully,

Shaun West.

Download Complaint Letter Example

From,

Draco jr.

To,

The management,

WIZARD mall

Dear sir/madam,

This letter is to make you aware of some of the features which are very annoying for the patrons which you entertain. First of all, the staff of the clothing department should be changed for the reason that they have no dressing sense. It is very annoying to bear them in front of us while choosing the clothes. Moreover, they constantly make their presence apparent by pestering us with the features of anything and everything which patrons approach.

The next thing is associated with the trial rooms. The trial rooms are very small and pose a problem for over-sized people. Moreover, the trial rooms have only single mirror while most of the reputed malls have mirrors on all the walls of the trial rooms. The sanitation factor especially in the loo needs to be taken into account as well. All these things will make your mall a better choice for us.

Yours sincerely,

Draco jr.

Download Funny Complaint Letter