Category: Tax Letters

Tax letters are generally framed as documents that state the terms and conditions of the taxation procedures. These are very much official as they involve transactions of national importance. Proper payment of taxes at the correct time is the responsibility of every individual citizen; hence they should understand all rules and regulations that govern the same.

Almost every item and service involves a tax associated with it and the owners or recipients are bound to pay them. Tax letters are written so as to make them fully aware of a number of aspects which determine the success of tax payments. Any complications or complaints related to the payment of taxes, from the side of the payer, also fall under the category of tax letters. Such letters can thus be of numerous types, but each of them should necessarily pertain to the basic format of such documents. A common form of the letter may be forwarded to a number of people, but the respective names and address should be filled in so as to inform the specific person. The primary points and issues to be kept in mind while framing a tax letter include:

• All dates of payment should be clearly mentioned along with the amounts, and clauses of punishment for not abiding by the set rules should also be included in the letter.
• The citizen, if the case be so, should properly state the problems related to the payment of tax and should also include the complaint number, along with necessary documents.

The record of tax letters should be maintained for future reference.

• Property tax appeal letter
• Tax planning letter
• Tax receipt letter
• Tax representation letter
• Tax return engagement letter
• Tax return letter
• Tax code letter
• Tax refund letter
• Tax donation letter
• Tax exempt letter
• Tax return cover letter
• Tax engagement letter
• Letter to Request Correction on your Taxes
• Tax Preparation Engagement Letter
• Tax Abatement Letter
• Tax Client Letter
• Tax Opinion Letter
• Tax Reduction Letter
• Tax Credit Letter
• Tax Repayment Letter
• Tax Audit Engagement Letter
• Income Tax Letter
• Council Tax Letter
• Tax Acknowledgement Letter
• Tax Advice Letter
• Tax Extension Letter
• Tax Verification Letter
• Property Tax Letter
• Sales Tax Letter
• Tax Appeal Letter
• Tax Offset Letter
• Tax Payment Letter

To,

Great Tax Consultants,

#23, Bridgend,

Mid Glamorgan,

London, CF31

Date: 31^st January 2012

Subject: Request for determination of tax liability for previous financial year

Dear Sir,

I am an individual working for a private firm for the past two years. As you know that it is mandatory for me to file returns for income tax, I would like to hire your services in helping me in determination of tax liability for the previous financial year. As I have started working only now I have never filed any returns and not aware of the procedure to be followed for the same.

Thus I want your organization to assess my tax liability on the basis of the income documents and investment copies enclosed by me along with this letter. As I have not filed any tax returns for the past two years it is mandatory for me to file it without fail this financial year.

I have downloaded your service from and filled in all the details required in it. I agree to all your terms of service and have put my signature in the form in approval of the same. I can provide any additional information or documents as necessary for arriving at my tax liability.

Thanking you for assistance in tax filing

Yours truly,

Luther Jack.

To,

The Income Tax Officer,

State Tax Department,

Glamorgan,

London, CF32

Date: 18^th May 2012

Subject: Payment of tax according to self assessment for previous year

Dear Sir,

I am writing to you with regard to the tax returns that I need to file with your department for the current year. I have completed a self assessment of my tax liability for the present financial year and arrived at the actual amount that I need to pay as tax. I am hereby enclosing all the relevant documents necessary for the assessment of the tax liability along with this letter.

I request you to kindly verify the documents and ascertain the calculation of tax liability as correct according to my calculation. In case of any discrepancy I am willing to pay the additional tax if any according to your assessment. In case I have made an excess calculation of the tax liability then I request you to kindly make a refund of the excess to my bank account as mentioned in the enclosed tax assessment form.

I hope to hear from your department soon on the verification any further documentation required from my end.

Thank You.

Yours truly,

Alice Hill Dorothy.

Tax Assessment No-XYN123

Enclosed- Documents

To,

Mr. Gabriel Ellis,

#4, Rochdale,

Lancashire,

London, OL13

Date: 26^th March 2012

Subject: Intimation of offset of tax refund toward debt

Dear Mr. Gabriel,

We are writing to your from the federal Tax department with regard to your refund of income tax payment made by you for the last assessment year. It has come to our notice that you are having some outstanding debts on your credit which has not been paid for the past one year. The debt has accumulated a lot along with the interest due on it. We have hereby decided that the income tax excess payment made by you will not be refunded to you and instead will be offset towards the credit card debt due by you.

In case you wish to pay your outstanding debts immediately contact our remittance department to hold back your tax refund cheque being forwarded to the credit card company. In case the tax refund amount is in excess of the outstanding debt owed by you to the credit card company, you will receive a cheque for the differential amount at your mailing address available in our records.

For any further queries that you have you can contact our department on the below mentioned numbers during working hours.

Yours truly,

Tax Remittance Officer,

State Tax Department

122-123-1234

To,

Tax Payers,

Stockport,

Cheshire,

London, SK4

Date: 28^th January, 2012

Subject: Increase in the tax rate for the present financial year

Dear Tax payer,

We are writing from the town development authority of your state. For the present financial year we are planning to undertake some community development activities such as new parks, senior citizen community centers, health centers etc. As a result of these we are forced to levy an additional tax of 2% on the existing tax rate on the net income of the tax assesses.

We hereby make an honest appeal to all the tax payers that this additional tax being collected will be spent judiciously for the welfare and development of your locality. It is therefore requested that you make necessary arrangements for remitting this added tax for the present financial year before the end of this quarter without fail. Your timely payment will help us to initiate the developmental projects at the earliest without any delay and will help us to serve you better.

The details of the various developmental projects including their specifications and costs and budget is enclosed for your information. You can feel free to contact us for any further information that you wish to know about these projects.

Yours truly,

Mayor,

Cheshire,

London.

To,

The Tax Incharge,

State Tax Department,

#4, Gateshead,

Tyne and Wear,

London, NE8

Date: 15^th May 2012

Subject: Reduction of Payment of sales tax for financial year due to tax holiday

Dear Sir,

We are writing from Beauty Products Manufacturing Co Ltd with regard to the payment of sales tax for the current financial year. We have calculated the sales tax at the rate of 8% of the total sales instead of the 10% assigned to the category of products manufactured by our company. The lesser valuation of sales tax is due to the tax holiday requested by our company for a period of three years and we are submitting the sales for the second year. The communication made with your department and the approval for the same is being enclosed for your information.

We are also enclosing documents pertaining to the sales and manufacturing invoices which have been certified by our company auditors for this financial year. We request you to kindly make note of the reduction in the sales tax slab for our company in your records. We are enclosing a cheque for the payment of sales tax calculated accordingly along with this letter.

Thanking you.

Yours sincerely,

Manager-Tax

Beauty Products Manufacturing Co Ltd.

To,

Mr. Septimus Rigg,

#12, Rochdale,

Lancashire,

London, Ol16

Date: 2^nd June 2012

Subject: Property tax due for last three years

Dear Mr. Septimus,

We are writing from the tax department of the State. We have noticed that you have not made any payment of the total amount of property tax that is due on your home located in Manchester with address as #23, Stockport, Manchester, London, MC12. With regard to your financial position and bankruptcy letter made to our department three years ago, you requested for an extension of two years for the payment of property tax which was due to the department. But even after repeated reminders you have not paid any amount so far. You can take this letter as the last warning for payment of total property tax due to the Tax department within 15 days of receipt of this letter.

If you are unable to pay the total amount of tax due within the specified period then we will be forced to seal your property until all tax dues are settled by you. Attached along with this letter is the calculation of total amount of tax due from you. Please take this letter seriously and remit the tax due at the earliest.

Yours truly,

Tax Collection Incharge,

State Tax Department.

To,

Ms. Bridget Glen,

Manager,

Beverly Management Systems Ltd,

#9, Glasgow,

London, G72

Date: 15^th January 2012

Subject: Verification of payment of tax for financial year 2011-2012

Dear Ms. Bridget,

We are writing to you from the State Tax Department with regard to the tax returns filed by your company for the current financial year. We have analyzed the documents submitted by your company and found a lot of discrepancies with regard to the calculation and assignment of tax. Even the documents attached by your company are not adequate for arriving at the actual tax payable by your company.

We therefore have decided to conduct a verification of tax for your company afresh and you are required to submit a new tax assessment form along with the following documents at our head office within fifteen days of receipt of this letter. The documents required are:

1. Profit and Loss Statement for previous and current financial year
2. Balance for the previous and current financial year.
3. Tax receipts of previous and current financial year.
4. Manufacturing Invoices for the current year.
5. Audited financial results of current financial year.

Remember that is mandatory for you to submit the tax assessment form along with the above mentioned documents. On non-submission of the same we will be forced to take appropriate action against your company for non-compliance.

Thanking you.

Yours truly,

Micheal Ken,

Incharge,

State Tax Department

To,

Mr. David Wilson,

Tax Officer,

State Tax Department,

#12, Newbury,

Berkshire,

London, RG14

Date: 25^th March 2012

Subject: Requesting for extension of period for payment of tax for financial year 2011-2012

Dear Mr. David,

We are a manufacturing company having our factory in Berkshire and functioning for the past 12 years. We have been a regular payer of tax each year and never missed even a single year in the timely payment of tax. We are a law abiding company and have always been honest tax payers.

But this year due to cancelation of a huge export order we are in huge losses and our payments are stuck for non-receipt on time. As a result of this we have some tight financial commitments to meet to sustain our business needs. Given this situation we are not in a position to pay the tax that has been arrived at for our company this financial year.

We therefore request you to kindly give us an extension of six months to pay the tax. This will help us to tide over the financial crisis and also assign the amount necessary for paying tax thereafter.

Thanking you in anticipation of a positive reply.

Yours truly,

Director,

Kingston Manufacturing Company

To,

Gordon Pierce,

#33,Ferndown,

Dorset,

London, BH22

Date: 16^th March 2012

Subject: Advice for payment of tax

Dear Mr. Gordon,

This letter is being written by the State tax department to communicate the extent of tax that you are due to pay this year. In order to ensure that you are clear with the calculation of the amount of tax that has been arrived at, we are attaching tax advice sheets along with this letter. The tax advice sheet needs to be filled in by you with all your personal information along with the details of income and the tax that is payable by you according to the advise.

You can pay the amount of tax either in the form of cheque or demand draft payable at our head office on or before the lapse of fifteen days from the receipt of this tax advice letter. You can pay the tax after the lapse of fifteen days with a penalty of 1% on the total tax payable by you. The same has to be remitted directly to our department tax collection section. There will additional penalty if the payment of tax is not made within a week of lapse of the minimum time stipulated herein above.

Yours truly,

Sharon Stone,

State Tax Department

123-456-7890