Category:

To,

Sam D’silva

Sales Department

JBC Group

45 Prism Building

Chicago

Date: January 24 2012

Dear Sir,

Subject: Purchase order for Dinner Set

I, Nancy Parker, am writing this letter to you for placing a purchase order. I would like to share that we have gone through the designs of various dinner sets shared on your company’s website and are quite impressed by your work.

Though it was difficult to choose the best one, however we have short listed Dinner Set No. 23 as it has appealed us over the rest. We tried looking for the option of purchasing it online but could not find any such provision. We would thus, like to place an order for the same by way of this letter.

We have also enclosed a demand draft of the mentioned amount as per the given instructions. We would request you to send the order on our address within 3 days as has been promised on your company’s site.

Thanking you,

Nancy Parker

8/74, Charleston Road

Chicago

To,

Cheryl Austin

Bright Office Equipments

Bristol Street

Nottingham

UK

Date: January 24 2012

Dear Ma’am,

Subject: Purchase order for 4 office chairs and 2 tables

I would like to introduce myself as John Mathews, Administration Officer at AQR Enterprises Ltd. We are a new set up and thus require almost all the equipments for our office located at North Avenue Park.

We heard about your company, Bright Office Equipments from one of our clients. He is an old customer of yours and has appreciated your work. Having heard about your efficiency, we decided to place an order for some of our office equipments at your company. Presently we would like to order four office chairs, the best ones you have and two good quality wooden tables.

Please deliver these at the earliest. Also let us know if you want us to make a part payment initially. We look forward to a long association with your company.

Thanks and Regards,

John Mathew

AQR Enterprises Ltd.

Contact No. 0123456789

Name (Write the name of the person to whom the order is being placed)

Designation (Mention his designation)

Company (Mention the name of the company to which he/ she belongs)

Address (Write down the complete address of the company)

City/ State (Write down the name of the city and state)

Date (Write down the date on which this letter is being sent)

Dear Sir/Ma’am (You may even write Mr. /Ms. /Mrs. Last Name)

Subject: Write down as to what you want to order. Mention it in not more than one sentence.

First Paragraph: Write down as to where you got their contact details. Also tell them as to why you choose them for this task.

Second Paragraph: Give the details about your requirement and place the order.

Third Paragraph: Provide them the complete address of the place where the order is to be delivered and request them to send it on time.

Thanking you,

Name (Write your name)

To,

Name [Mention the name of the person to whom the order is being placed]

Designation [Mention the designation of the person to whom the order is being placed]

Company name [Write the name of the respective firm where the order is being placed]

Address [write the complete address of the company]

Date [Mention the date on which the letter is being written]

Subject: [Write down an appropriate subject, stating the purpose of writing the letter]

Respected/ Dear Sir/ Ma’am

I, ______ _____, [name of the person/organisation placing the order] am writing this letter to you for placing a purchase order. I would like to share that we heard about the quality of your work from _______ [name of the person from where you got the reference]. We have also gone through your company’s website to have a look at your work which was quite impressive.

We would thus, like to order _______ [type and quantity of products ordered] for our office. Request you to please deliver the order on time.

Thanking you

Name [write the name of the sender]

Address [write the address of the sender]

Phone No. [Write the phone number]

To,

Mr. Ben Dodson

Tristan Kitchen Appliances

45 Main Building

California

Date: January 24^th 2012

Dear Mr. Dodson,

Subject: Placing a purchase order for 2 Mixer Grinders

I, Paula Anderson would like to place an order for 2 Mixer Grinders for my office. Since these are to be used in the office cafeteria, the size should be bigger than the usual ones used in households. As per my knowledge, model no. 234 should solve the purpose.

I am also enclosing a pay order for the purchase being made; please let me know if there is any difference in the amount.

This is not the first time we are ordering something from you. We have been purchasing various kitchen appliances from you since the last several years. And like, each time we hope that the order is delivered to us on time at the mentioned address.

Thanks and Regards,

Paula Anderson

8/46, Stanford Road

California

To,

Mr. Bob Marley

Sales Department

ASX Cloth Gallery

Chicago

Date: January 25th 2012

Subject: Purchase Order for 100 Black Ties

Dear Mr. Marley,

I introduce myself as Joe Mathew, Administration Officer at Sunshine Elementary School. We have recently included black tie in our school uniform and therefore, need to place a purchase order for 1000 black ties for our school uniform shop.

We have already had a telephonic conversation with one of your staff members regarding the mode of payment and the amount to be paid for this purchase order and are thus sending the pay order along with this letter as per his instructions. We would request you to send the order at our school address which is 4/9, Crescent Road, Chicago.

This is not the first time we are dealing with you. We are aware about your quality and timely delivery and hope you meet our expectations this time as well.

Thanking you,

Joe Mathew

———————

Purchase Forms

To,

Mr. Ben Diego

Executive Department

BBN Pvt. Ltd.

Rail Road,

California

Date: January 25^th 2012

Subject: Work Order Letter

Dear Mr. Diego,

I am writing this letter to inform you about the new project our company has bagged. This is a construction project for a hotel. Our client is into the hotel business since last several years and is running a chain of hotels in various cities. He is now interested in opening a hotel in our city for which he has given the entire construction project to our company.

Impressed with your work in the last project, our project head has chosen you for handling this construction assignment. You are requested to go through the details of this project and come up with a blueprint for the hotel by the end of this month so that we can share the same with the client to take things further.

We look forward to quality work from you.

Thanking you,

Sophia Peterson

To,

Catherine James

Sales Head

New Look Garments Factory

Nottingham

UK

Date: January 25^th 2012

Subject: Follow up for the order of 100 school uniforms

Dear Ms. James,

I am writing this letter to bring to your notice that we had placed an order for 100 school uniforms at your factory on the 15^th of January. We had mentioned the requirement for these school uniforms for our uniform shop in our order letter number XYZ-93837/8484.

We had also requested one of your factory staff to visit our school and understand the design and quality of cloth to be used for these uniforms. However, no body from your factory has turned up to discuss the details about the order.

We have dealt with you earlier also but never faced any such difficulty. Kindly look into the matter and send someone across as soon as possible. Request you to please take up our order on priority.

Thanking you,

Jenny Dawson

Sunshine School.

To,

James Watson

8/61, New Park Road

New York

Date: January 25^th 2012

Subject: Thank you for placing order of 100 woollen pullovers

Dear Mr. Watson,

We would like to thank you for choosing our company to place the order for 100 woollen pullovers. We have always loved serving you with your requirements and this time again we are pleased to work for you.

We have understood your requirement well and have instructed our staff accordingly. The patterns suggested by you have been taken into consideration and we ensure to deliver just the kind of quality and designs requested by you. Our main aim is customer satisfaction and our staff members put in all the efforts and hard work to achieve it.

We have already started working on your order and it should get completed by the end of this week. It is always great working for you and we look forward to a long association with you.

Thanks and Regards,

Rachel Mathews

Designer Garments Ltd.

To:

Benjamin Richard [adverse party]                                                          Date: 5^th June 2012

16, Lansdowne Street

Philadelphia, PA 4412

CC: Mary Richard [applicant]

41, Market Street

Philadelphia, PA 4588

Subject: Restraining Order Issued By The District Court

Dear Mr. Richard,

It has been stated by the applicant on (restraining order application number-401) that you (adverse party) are committing and /or committed the crime of harassment and aggravated stalking against the applicant who is by relation your sister.

Therefore, abiding by the terms conferring to the domestic laws (clause no 445), a temporary restraining order has been issued against you. Furthermore, the court would also prohibit you from ignoring this order. It would remain valid till 6months from the date of issuing and during this period the court would keep a close vigilance on you in order to restrain you from committing any threatening act on the applicant.

However, extension of the above-mentioned order would only be done by the court following a legal proceedings on the case filed.

Sincerely,

John S. Byrne

Advocate

Pennsylvania Eastern District Court

702 Commercial Street, Room no 7801

Philadelphia PA 4566

Order letters are documents which are issued by a superior to an inferior, in terms of work position or stature, in order to direct a command or a request. These are usually formal letters, issued in the context of official and business purposes. Hence, they must adhere to a particular tone, which is of dignity, solemnity and gravity. Order letters must also be courteous and gracious.

Despite being issued by a superior to an inferior, order letters should not cross the limits of decency or professionalism. They should never degenerate into incivility or rudeness, which will only be counterproductive and undesirable.

Order letters must clearly state the command which is expected to be carried out to avoid ambiguity and confusion. They should be clear and concise, and the instructions must be helpful and informative.

The tone of an order letter should be firm without being abusive. This is a difficult balance to strike, and most order letters become one or the other. This should be avoided at all costs. Since they are formal documents, the recipient of the order letter must be treated with respect and equality.

Order letters can be downloaded from the internet in which case they have to be suitably modified to meet the requirements of the sender.

• Order Letter
• Sample Order Letter
• Order Letter Format
• Order Letter Template
• Order Letter Example
• Purchase Order Letter
• Work Order Letter
• Order Follow Up Letter
• Thank You for Your Order Letter
• Restraining Order Letter
• Order Forms
• Hotel Order Letter
• Change Order Letter
• Cancel Order Letter
• Purchase Order Cancellation Letter
• Purchase Order Request Letter
• Pay Order Request Letter
• Order Acknowledgement Letter
• Order Acceptance Letter
• Book Order Letter
• Stop Work Order Letter

To,

Mr Luke George

General Manager,

George Group of Hotels Ltd

54-Kennignton Road, London

15^th May, 2012

Subject: hotel order letter

Dear Sir,

I wish to order the booking of a non-smoking deluxe room in your hotel from 20^th May, 2012 to 28^th May, 2012. This booking has to be done for four people that are myself, my wife and our two kids. We have heard a lot about the world class services your hotel offers to its customers. Thus please confirm our booking at the earliest. Towards the payment please find attached the details of my credit card, along with its expiry date, to make the payment process completed.

Kindly see if we can get some early booking discounts, if any. Thanking you in advance for you needful and earnest action in this regard. Kindly make the reservation and send me the confirmation at the earliest.

Thank you very much.

Yours truly,

William Callus. G

To,

Mr. Robert Kinsley

Kinsley Construction Company Ltd.

B-20, sixth floor

River Avenue

Jacksonville, Florida

19^th May 2012

Subject: Change order letter

Dear Mr. Kinsley,

We congratulate you for the excellent work your company has provided towards the completion of the Hotel project. This project had some of the best expertise working in the construction field. But due to some constrains at our end we have to change the number of steel units that are needed for this project. The requirement of units of steel stands modified from 5 tonnes to 4 tonnes on account of existing steel being moved in from other construction projects of our company. Thus for the early completion of the project the company has made the necessary changes in the budget as well so that you can account for the same in the bill raised to our company.

Find attached the change order copy along with this letter.

Thanking you

Bill Mathews

Hilton Group of Hotels.

To,

Mr. George Black

GM, Black Computer and Electronics Ltd

C-3, Paul square

New York

12^th May, 2012

Subject: Cancelling the order of 25 personal computers

Respected Sir,

We wish to cancel the order of 25 computers which we placed with your company on 8^th May, 2012. We will not be paying for the sample computer send to our offices as well. We request you to arrange for the collection of your sample computer.

Our technical team has used the sample computer provided by you, but they were not at all satisfied with the performance of the system. The quality of the computer was not similar to the description sent by you earlier. Our team has also found some software related discrepancies in the sample product. This model may not be suitable for the software requirements of our company. Thus we request you to kindly make arrangement for taking back the sample computers from our office at the earliest.

Hope to work with you in future again.

Thanking you

Peter Brown

To,

Mr. Peter Greg

Head Purchase Department

Leo Goods and Services

5-p, second floor

Paul square

New York

4^th April, 2012

Subject: Cancellation of purchase order of printers due to delayed delivery.

Dear Mr. Greg

We regret to inform you regarding cancellation of the purchase order of five printers from your company, which was made on 27^th March, 2012. We have to cancel your order as the printers have not been delivered till date. You had promised us the delivery of the printers by 1^st April 2012 and till this date the printers have not arrived. Thus we are cancelling your order due to uninformed delay in delivery of the product.

We request you to kindly refund the amount of initial payment which was made to you vide cheque dated 28^th March 2012. Kindly do the needful at the earliest in order to avoid any kind of legal action from our side.

Thanking you

John Gray.G

——————

Purchase Agreements

To,

Mr. Allen Grey

Head Purchase Department

Tranquil Electronics Ltd

C-3, Third floor

Southwark Street,

Southwark, London

4 July, 2012

Subject: purchase order for solar heaters.

Dear Mr. Grey

We wish to place a purchase order of fifteen solar heaters for our hotel. We have heard a lot about the quality and standards of the solar heaters manufactured by your company. Thus we have decided to buy fifteen solar heaters from your esteemed company. In future we wish to place order for some more. The sample which you had provided worked really well. Thus we are looking for fifteen such heaters as of now. The initial payment will be made on the delivery of the goods. We are sending the advance cheque which is post dated along with this letter.

Please arrange for the delivery of these heaters by the end of this month. Please do let us know if any other details are required from our end.

Thanking you

Max Alexander

Hilton Group of Hotels.

————

Purchasing Job Duties

To,

Mr. George Grey

GM Accounts,

ABC Bank Ltd

Southwark Street,

Southwark, London

12 May, 2012

Dear Mr. Grey

Subject: pay order request letter to ABC Bank Ltd

We request you to prepare ten pay orders from your bank which should be payable within Southwark, London area favouring our vendors as per list attached. We need this pay order for the payment of various transactions which will be made on behalf of our company. We have various clients and small sized companies located in this area and in order to make the payments to our clients we request you to issue some pay orders as detailed. Please arrange for the delivery of these pay orders to our office by the 15th of this month. Please avoid any delay in the delivery of these pay orders as it will affect our reputation and business prospects as well.

Please do let us know if any other details are required from our end.

Thanking you

Max Peter.C

ABC Pvt Ltd.

————

Order Letters

To,

Mr. James Samuel

Head Purchase Department

Beehive Electronics Ltd

Alexandra Avenue

Southwark Street,

Southwark, London

13 May, 2012

Dear Mr. Samuel

Subject: order acknowledgement letter for electronic goods

We take this chance to thank your company for the recent delivery of electronic goods order that was placed by our company. The order was placed on 3^rd May with the order number of 3765 on it and with a delivery date of 15^th May. We are happy that our order was processed so soon even before the delivery due date and according to the requirements of our software unit. We also request your technical team to be sent soon so that the installation process of these electronic goods can be completed in the earliest possible time. We will soon send you another order along with the technical specifications by the end of this month.

We look forward to have an enduring business relationship with your company in future as well.

Thanking you,

John Smith

To,

Mr. Ben Alexander

Head Purchase Department

Bloomsbury Library

George Drive Victoria

Westminster

London

12 Jan, 2012

Subject: Order booking letter for making fifteen table chair sets

Dear Mr. Alexander

We are pleased to confirm the booking of your order of fifteen set of tables and chairs for your library. We have taken down the details of the sizes for the order given to us. We have booked your order today itself so that we can give you the scheduled delivery within the deadline specified by you. This booked order will be delivered on the 25^th January 2012 or before. We request you to make the initial payment to process your order. We will be using the suggested quality of wood and other material for the manufacture of these table-chair sets.

This booking of the order letter must be kept safely for all future communication with our company. In case of any other query related to the product please contact us so that we can clarify all the issues and make necessary changes if any.

Thanking you,

Ryan Tyler

WoodWorks Limited.

To,

Mr. Max Adam

Head Purchase Department

Holborn Publication Limited

Alexandra Avenue

High Holborn

London

3 May, 2012

Subject: Order of 1000 books on SAP Technology

Dear Mr. Adam,

We are writing this letter to seek placement of a book order of 1000 books on SAP Technology by XYZ author of the latest edition. We are ordering these books in order to distribute the same to our employees on the occasion of our company’s centenary celebrations on May 31^st 2012. We want the books to be delivered before 25^th May 2012 so that they are individually packed in our company covers for distribution on the said day.

So we request you to kindly arrange for the books to be delivered on or before 25^th May. Please find enclosed a cheque towards the advance payment and to facilitate processing of order from your end. We once again request you to kindly adhere strictly to the time deadline specified.

Thanking you,

John Smith

ABC Pvt Limited.

To,

Mr. Louis Christopher

CEO, Christopher Construction Ltd

A-2, Ocean Front Walk

New York

2 June 2012

Respected Sir,

Subject: Stop work order letter to stop the construction work of the over bridge

We wish to ask you to stop working on the order of the construction of the over bridge immediately. This has happened as your organization has failed to submit the plan and specification for the construction of the bridge. Even after sending you the request to take the corrective actions, no necessary steps were initiated from your organization. The materials used for the construction of the over bridge is also not as per the government compliance.

In case if you fail to comply to stop the construction order straight away, we will be compelled to take legal action against your company. We request you to get in touch with us so that we can resolve this issue at the earliest.

Thanking you

Peter Brown

————

Work Statements