Category: Order Letters

Order letters are documents which are issued by a superior to an inferior, in terms of work position or stature, in order to direct a command or a request. These are usually formal letters, issued in the context of official and business purposes. Hence, they must adhere to a particular tone, which is of dignity, solemnity and gravity. Order letters must also be courteous and gracious.

Despite being issued by a superior to an inferior, order letters should not cross the limits of decency or professionalism. They should never degenerate into incivility or rudeness, which will only be counterproductive and undesirable.

Order letters must clearly state the command which is expected to be carried out to avoid ambiguity and confusion. They should be clear and concise, and the instructions must be helpful and informative.

The tone of an order letter should be firm without being abusive. This is a difficult balance to strike, and most order letters become one or the other. This should be avoided at all costs. Since they are formal documents, the recipient of the order letter must be treated with respect and equality.

Order letters can be downloaded from the internet in which case they have to be suitably modified to meet the requirements of the sender.

• Order Letter
• Sample Order Letter
• Order Letter Format
• Order Letter Template
• Order Letter Example
• Purchase Order Letter
• Work Order Letter
• Order Follow Up Letter
• Thank You for Your Order Letter
• Restraining Order Letter
• Order Forms
• Hotel Order Letter
• Change Order Letter
• Cancel Order Letter
• Purchase Order Cancellation Letter
• Purchase Order Request Letter
• Pay Order Request Letter
• Order Acknowledgement Letter
• Order Acceptance Letter
• Book Order Letter
• Stop Work Order Letter

To,

Mr. Louis Christopher

CEO, Christopher Construction Ltd

A-2, Ocean Front Walk

New York

2 June 2012

Respected Sir,

Subject: Stop work order letter to stop the construction work of the over bridge

We wish to ask you to stop working on the order of the construction of the over bridge immediately. This has happened as your organization has failed to submit the plan and specification for the construction of the bridge. Even after sending you the request to take the corrective actions, no necessary steps were initiated from your organization. The materials used for the construction of the over bridge is also not as per the government compliance.

In case if you fail to comply to stop the construction order straight away, we will be compelled to take legal action against your company. We request you to get in touch with us so that we can resolve this issue at the earliest.

Thanking you

Peter Brown

————

Work Statements 

To,

Mr. Max Adam

Head Purchase Department

Holborn Publication Limited

Alexandra Avenue

High Holborn

London

3 May, 2012

Subject: Order of 1000 books on SAP Technology

Dear Mr. Adam,

We are writing this letter to seek placement of a book order of 1000 books on SAP Technology by XYZ author of the latest edition. We are ordering these books in order to distribute the same to our employees on the occasion of our company’s centenary celebrations on May 31^st 2012. We want the books to be delivered before 25^th May 2012 so that they are individually packed in our company covers for distribution on the said day.

So we request you to kindly arrange for the books to be delivered on or before 25^th May. Please find enclosed a cheque towards the advance payment and to facilitate processing of order from your end. We once again request you to kindly adhere strictly to the time deadline specified.

Thanking you,

John Smith

ABC Pvt Limited.

To,

Mr. Ben Alexander

Head Purchase Department

Bloomsbury Library

George Drive Victoria

Westminster

London

12 Jan, 2012

Subject: Order booking letter for making fifteen table chair sets

Dear Mr. Alexander

We are pleased to confirm the booking of your order of fifteen set of tables and chairs for your library. We have taken down the details of the sizes for the order given to us. We have booked your order today itself so that we can give you the scheduled delivery within the deadline specified by you. This booked order will be delivered on the 25^th January 2012 or before. We request you to make the initial payment to process your order. We will be using the suggested quality of wood and other material for the manufacture of these table-chair sets.

This booking of the order letter must be kept safely for all future communication with our company. In case of any other query related to the product please contact us so that we can clarify all the issues and make necessary changes if any.

Thanking you,

Ryan Tyler

WoodWorks Limited.

To,

Mr. James Samuel

Head Purchase Department

Beehive Electronics Ltd

Alexandra Avenue

Southwark Street,

Southwark, London

13 May, 2012

Dear Mr. Samuel

Subject: order acknowledgement letter for electronic goods

We take this chance to thank your company for the recent delivery of electronic goods order that was placed by our company. The order was placed on 3^rd May with the order number of 3765 on it and with a delivery date of 15^th May. We are happy that our order was processed so soon even before the delivery due date and according to the requirements of our software unit. We also request your technical team to be sent soon so that the installation process of these electronic goods can be completed in the earliest possible time. We will soon send you another order along with the technical specifications by the end of this month.

We look forward to have an enduring business relationship with your company in future as well.

Thanking you,

John Smith

To,

Mr. George Grey

GM Accounts,

ABC Bank Ltd

Southwark Street,

Southwark, London

12 May, 2012

Dear Mr. Grey

Subject: pay order request letter to ABC Bank Ltd

We request you to prepare ten pay orders from your bank which should be payable within Southwark, London area favouring our vendors as per list attached. We need this pay order for the payment of various transactions which will be made on behalf of our company. We have various clients and small sized companies located in this area and in order to make the payments to our clients we request you to issue some pay orders as detailed. Please arrange for the delivery of these pay orders to our office by the 15th of this month. Please avoid any delay in the delivery of these pay orders as it will affect our reputation and business prospects as well.

Please do let us know if any other details are required from our end.

Thanking you

Max Peter.C

ABC Pvt Ltd.

 

————

Order Letters

To,

Mr. Allen Grey

Head Purchase Department

Tranquil Electronics Ltd

C-3, Third floor

Southwark Street,

Southwark, London

4 July, 2012

Subject: purchase order for solar heaters.

Dear Mr. Grey

We wish to place a purchase order of fifteen solar heaters for our hotel. We have heard a lot about the quality and standards of the solar heaters manufactured by your company. Thus we have decided to buy fifteen solar heaters from your esteemed company. In future we wish to place order for some more. The sample which you had provided worked really well. Thus we are looking for fifteen such heaters as of now. The initial payment will be made on the delivery of the goods. We are sending the advance cheque which is post dated along with this letter.

Please arrange for the delivery of these heaters by the end of this month. Please do let us know if any other details are required from our end.

Thanking you

Max Alexander

Hilton Group of Hotels.

 

————

Purchasing Job Duties

To,

Mr. Peter Greg

Head Purchase Department

Leo Goods and Services

5-p, second floor

Paul square

New York

4^th April, 2012

Subject: Cancellation of purchase order of printers due to delayed delivery.

Dear Mr. Greg

We regret to inform you regarding cancellation of the purchase order of five printers from your company, which was made on 27^th March, 2012. We have to cancel your order as the printers have not been delivered till date. You had promised us the delivery of the printers by 1^st April 2012 and till this date the printers have not arrived. Thus we are cancelling your order due to uninformed delay in delivery of the product.

We request you to kindly refund the amount of initial payment which was made to you vide cheque dated 28^th March 2012. Kindly do the needful at the earliest in order to avoid any kind of legal action from our side.

Thanking you

John Gray.G

 

——————

Purchase Agreements

To,

Mr. George Black

GM, Black Computer and Electronics Ltd

C-3, Paul square

New York

12^th May, 2012

Subject: Cancelling the order of 25 personal computers

Respected Sir,

We wish to cancel the order of 25 computers which we placed with your company on 8^th May, 2012. We will not be paying for the sample computer send to our offices as well. We request you to arrange for the collection of your sample computer.

Our technical team has used the sample computer provided by you, but they were not at all satisfied with the performance of the system. The quality of the computer was not similar to the description sent by you earlier. Our team has also found some software related discrepancies in the sample product. This model may not be suitable for the software requirements of our company. Thus we request you to kindly make arrangement for taking back the sample computers from our office at the earliest.

Hope to work with you in future again.

Thanking you

Peter Brown

To,

Mr. Robert Kinsley

Kinsley Construction Company Ltd.

B-20, sixth floor

River Avenue

Jacksonville, Florida

19^th May 2012

Subject: Change order letter

Dear Mr. Kinsley,

We congratulate you for the excellent work your company has provided towards the completion of the Hotel project. This project had some of the best expertise working in the construction field. But due to some constrains at our end we have to change the number of steel units that are needed for this project. The requirement of units of steel stands modified from 5 tonnes to 4 tonnes on account of existing steel being moved in from other construction projects of our company. Thus for the early completion of the project the company has made the necessary changes in the budget as well so that you can account for the same in the bill raised to our company.

Find attached the change order copy along with this letter.

Thanking you

Bill Mathews

Hilton Group of Hotels.