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SAMPLE SOLICITATION LETTER

29-April-2010

Mr. Lawrence

Clark World Vision,

Raton Street,

Denver.

To Whom It May Concern,

I am witting this letter on behalf of The Little Flower High School, to request you for help towards the students of our School. In October, we are having a fund raising program to help our students who are deprived of the basic facilities. The students are working hard to make this event a grand success.

I request you to help us by donating some amount from your esteemed organization. As it is very critical for our school to receive donations, your valuable donation could help a child have a better future.

We hope you will surely oblige to our letter and help us as soon as possible. You can send us your valuable donation in the form of a cheque. I am enclosing all the details of the bank account of our school.

Thanking you,

Sincerely,

Mrs. Lutheran.

Head Mistress,

Little Flower School

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SAMPLE  SOLICITATION LETTER TEMPLATE

(Date)

(Name)

(Name of the company)

(Address)

(City, Postal code)

Date

Dear (First Name):

I sincerely thank you for taking out some of your valuable time for me and having a conversation on (date of the conversation). I appreciate your valuable time and I look forward to build a (relationship/partnership) with your esteemed organization (name of the organization).

The (name of the event), is (describe the event) which will be conducted on (date of the event) at (the address of the venue). The main goal of conducting this event is to raise a sum of $ (amount) for the homeless and destitute that rely on our organization The World Help.

The World Help is a non-profitable charitable organization. We work for the weaker sections of the society and help them lead a decent life.

In return, to your kind favor by donation we will promote your company, on our website. We will also mention your favor on the day of the event in the opening and the closing speech.

We will be sincerely grateful if you can extend your help towards us. We look forward to hear from you soon.

Thanking you,

(You’re Name)

(You’re Position)

(Address)

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SAMPLE SOLICITATION LETTER FORMAT

(Name)

(Name of the Company)

(Address)

(State, postal code)

[Date]

[You’re Name]

[Address]
Dear Mr. [Last Name]

I am writing this letter in anticipation for your valuable donation towards (Name of the event). It is (description of the event). The (Name of your organization) is a voluntary charitable institution. We work for the patients who suffer from various incurable diseases. We usually organize some campaigns to appeal to many esteemed institutions as yours to extend their charity to support us in helping these patients.

We extend our warm welcome to you, to take part in our event. We would greatly appreciate your kind donation towards this great cause. Your help will surely reach out to the one who is in need. In appreciation to your donation, we will give you a donation certificate and advertise your company on our event banners.

You may please feel comfortable to contact us for any additional information. We look forward to hear from you soon.

Sincerely,
[Your Name]

[Position]

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SAMPLE DONATION SOLICITATION LETTER

Lawrence Berry

Cancer Awareness Committee

5262 River Valley

New York City,

NY 53774

Date: 29-April-2010

Mr. Arnold Brown

G.E Enterprises,

University Dome,

65 Downing Street,

New York City,

NY 57765

Dear Mr. Brown

I am writing this letter in hope that you will extend your kind donation to our program “Help the Cancer Patients”. The Cancer Awareness committee is a non-profitable charitable organization. We extend our help towards all those patients who are suffering from this deadly disease.

We all know that Cancer is a deadly disease, which is increasing every hour, and many patients are facing many mental as well as physical problems. Therefore, our organization, tries to bring awareness as well as help the patients suffering from this disease.

Hence, we ask you to kindly extend your donation towards our program to help the cancer patients. You can contact us on our website for additional information.

We would sincerely appreciate your generous help towards this noble cause.

Thanking you,

Lawrence Berry.

Director,

The Cancer Awareness Committee.

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SAMPLE BUSINESS SOLICITATION LETTER

29-November-2010

To,

The Marketing and Sales Manager
Ragnolia Inc.

Longspur City

Dear Sir/Madam:

Greetings to You!

As we know that, the season of yuletide is fast approaching and Christmas is round the corner. We sincerely appreciate and are very much grateful to you for extending your warm support and your valuable services, which you have provided, to us throughout this year.

We would further like to request your support in the form of cash donations, which will be used for the Christmas Party of the Employees on the December 22, 2010, Tuesday.  Your generous donations should be presented to the Human Resource/Administration Department on behalf of the Marcel Hotel Inc., and will be properly accounted for the same.

We request you to share the Christmas blessings and celebrations as a family this coming year. Your help will surely be appreciated.

Thanking you for your help,

Sincerely,

Lark Norman,

Finance Manager

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SAMPLE AUCTION SOLICITATION LETTER

Mr. Karl Doe

The Rune Café

226 Market Street

San Francisco, CA  96110

Dear Mr. Doe:

My family and I have experienced the pleasure of dining at the Rune Café on several occasions. Actually, we were at your café last month and completely enjoyed your food and the hospitality.  I am writing this letter to find out if you could please donate to a tuition assistance fundraising auction on 29 May 2010 for my daughter’s school, The San Francisco High School.

The San Francisco High School is a PreK-8th grade independent school, which is in the Portola District.  The mission of the School is to cultivate an imaginative, intellectual and a humanitarian promise in every student.  The annual auction of the School is the main fundraiser to support the tuition assistance program of the students.

I am writing this letter to request you for your valuable help by donating to this cause.  I would like to acknowledge Rune Café’s donation on our Online Auction and in our printed auction catalog.

I look forward to hear from you soon.

Sincerely,

Mrs. Lamb.

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SAMPLE FUND RAISING SOLICITATION LETTER

Date: 29-April-2010

Name: Mr. Mathew

Address: Poker Street

New York City,

NY 56789.

Dear Mr. Mathew,

I am writing this letter to request you to kindly help us by supporting for the “Child Education Fund Raising Program”  It is a program to help, support all the under privileged children continue with their education. This fund raising program would be held on 29-May-2010.

Our Organization Care for Children is a voluntary institution. We take care of the orphan children and provide them with shelter and all the necessities including primary education. This year our organization has extended its wings and we have adopted 150 more orphan children. As a result, we require kind help from esteemed organizations like yours.

I kindly request you to help our organization by donating a sum of $1000 towards this fund raising program. We will sincerely appreciate your kind help.

We look forward to hear from you soon.

Yours sincerely,

Name: Mr. Shepard.

Email Address: Astonshepard@hmail.com

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SAMPLE CHRISTMAS SOLICITATION LETTER

Clarence Home for the Aged,

Old Timberline Road,

Hamilton Street,

New York City,

29-May-2010

Mr. Thomas Hardy,

William Industries Pvt.Ltd,

Hamilton Street,

New York City,

NY 77666

Dear Mr. Hardy,

Greetings to You!

I am writing this letter to request you to support “The Clarence home for the Aged” for the Christmas Celebrations. This program is going to be held on 22 December 2010 at our home for the aged itself.

Clarence Home for the Aged is a non-profitable organization, which provides shelter and looks after all the homeless senior citizens.  We work for all the senior citizens who are homeless and ill.

Like every year, we are planning to celebrate Christmas with all the members of our home. Hence, I kindly request you to help us go about with this program. You can help us in the form of donation. We will sincerely appreciate your generous contribution.

We look forward to hear from you soon.

Thanking you,

Sincerely,

Mr. Hathway,

Director,

Clarence Home for the Aged

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SAMPLE SOLICITATION LETTER PROPOSAL LETTER

29-April-2010,

Mr., Harold,

Director of G.E Services,

Park Avenue,

Commercial Street,

Colombo

87964.

Dear Mr. Harold,

I sincerely thank you for giving me your valuable time to discuss the work of “Chance to save”. I greatly appreciate your readiness to consider the “Chance to save” as a venture to invest in.

“Chance to save” is a non-profitable organization that saves all the endangered species of animals. We shelter some of the endangered species and protect them from extinction.

Since your esteemed institution has voluntarily accepted to support our organization, we are very much grateful to you.

As you have requested us, we have prepared a final formal proposal letter, for your consideration and review. You will receive this letter by 5-May-2010. If you have any further quires, you can please feel free to contact us.

I once again thank you for considering to show interest in “Chance to Save” and help us continue with our mission.

Sincerely,

Mr. Lake Hill

Founder/Director

Chance to Save.

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Solicitation Letters

Solicitation letters, as the name clearly suggest, are documents written in the form of official letters to plead some person or company to offer help, generally for charity or such human purposes. The purpose of solicitation letters may range from funding of schools or homes for the unfortunate people, health and blood-donation camps, charity program, sponsors to fundraising event management, auctions, campaigning for social activities, etc.

All solicitation letters do not fall under similar category but the basic format remains unchanged. These letters always begin with the name and address of the sender followed by those of the recipient, along with respective company names. The salutation of the letter has to be decided as per the purpose and the existing relationship between both parties. There are a few aspects that need to be considered for framing an appropriate and perfect solicitation letter, such as:

• It is to be realized that many such important letters are drafted each day and hence the introduction should clearly represent the actual details of the solicitation so that the concerned individual or company, whoever the letter has been subject to, understands the fundamental concept.
• Solicitation letters should necessarily convey the need for the same and, more importantly, the reason for approaching the particular firm for the cause.
• All particulars related to the event or cause requiring solicitation is to be provided.

The letter should be written in a sincerely grateful tone and not look like some business agreement.

• SAMPLE SOLICITATION LETTER
• SOLICITATION LETTER TEMPLATE
• SOLICITATION LETTER FORMAT
• DONATION SOLICITATION LETTER
• BUSINESS SOLICITATION LETTER
• AUCTION SOLICITATION LETTER
• FUND RAISING SOLICITATION LETTER
• CHRISTMAS SOLICITATION LETTER
• Silent Auction Solicitation Letter
• Mortgage Solicitation Letter
• Church Solicitation Letter
• Business Donation Solicitation Letter
• Advertisement Solicitation Letter
• Sales Solicitation Letter
• Donor Solicitation Letter
• Non-Profit Donor Solicitation Letter
• Short Sale Solicitation Letter
• Patient Solicitation Letter
• Professional Solicitation Letter
• Political Solicitation Letter
• Unsolicited Solicitation Letter
• Vendor Solicitation Letter
• Volunteer Solicitation Letter
• Marketing Solicitation Letter

James Smith,

Benson, 6002,

Arizona-85602

USA

June 04, 2011

Daniel Thomas,

Thomas and Thomas Co,

Benson,

Arizona-85603

USA

Dear Mr. Daniel,

I with this letter would like to invite you in the auction of a house situated in west Arizona. You have been one of the persons you take interest in auctioning the ancient property. You have already bid for many other houses and also won many of those.

An opportunity has come once again for your participation in the auction of 50 years old house. I hope that you will take part in the auction which is going to organize on June 15, 2011.

If you are interested in the same then please convey me as early as possible so that I can put your name too in the list of bidders.

Hope you will give a positive response to my invitation.

Thank You,

Yours Truly,

James Smith

(City Auctioneer)

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Brian Robinson,

Chairman and MD,

Robinson and Co,

California-92308,

USA

June 04, 2011

Dear Mr. Robinson,

I have heard that you have been looking for big house for last several months. When I have heard this news I thought that I have found the right person to mortgage my house. I am in desperate need of money and thinking that I should raise such fund by mortgaging my old house which is situated in west California.

I have not been using the house since I have shifted to Apple Valley. I have heard a lot about that you have lot of interest in mortgaging of property and also taking care of the property. I hope that you will show interest in my house and will pay the right amount for that.

For additional information about the property you can contact me any time at my address or cell phone which I am providing below.

Thank You,

Yours Truly,

Thomas Taylor,

Apple Valley, 7001,

California-92308

USA

Mo. 9800001111

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Solicitation Letters

Donald Harris,

Harris and Sons Co,

Florida-32224

USA

June 04, 2011

Dear Mr. Harris,

With this letter I would to invite you to make a contribution towards the church renovation and restructuring plan. I have heard a lot about your interest to make religious contribution. Today, God has once again provided you opportunity to make a contribution towards him.

The renovation of the church will help to improve the condition of church and the restructuring of church will bring out more space in the church so that more number of people can take part in prayer.

We hope that you contribution towards this will make our task easier to do. You can send your contribution to the address provided below.

Thank You,

Sincerely,

David Thompson,

Father of Church,

Atlantic Beach, 8001,

Florida-32224

USA

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Marketing and Sales Mangers,

California Build Up Inc,

California-92308,

USA

Dear Sir/Madam,

We appreciate your performance and support throughout the year for the sales and promotion of products. Now the Christmas is around the corner everyone is planning to enjoy the same in their way and so we have also decided to give Christmas party to our employee.

So, we urge for you support in the terms of cash donations which is going to be used for the organization of the Christmas party on Dec 22, 2010. As you know organizing a party is an expensive thing which can only do with the help of collective contribution.

We hope that you will make your important contribution to make the party remarkable one. You can make your contribution towards HRD department where your contribution will be properly accounted.

We will appreciate your Christmas blessings in the form of donation.

Thank You,

Sincerely,

Finance Manger

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White Products Inc,

Alabama-35010,

USA

June 04, 2011

Dear Sir/Madam,

We have heard that you are looking for a talented and unique advertisement agency. We with this letter would like to inform you that we have just opened an advertising agency in the city and looking for new customers of our agency with whom we can establish a long relationship.

We have heard that you always believe in giving opportunities to new comers in the market. So, we feel that we can be one of those new comers whom you can help by giving your advertising assignment.

We would like to assure you that we are equipped with all new techniques and technology of advertising and have good tie-up with media where you can get more number of targeted people for the advertising.

We are looking for a positive approach towards us and expect an early and affirmative decision from you.

Thank You,

Sincerely,

Paul Jackson,

Proprietor,

Jackson Advertising Services,

Alabama-35010

USA

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John Williams,

Proprietor,

Williams and Sons Inc,

New York-11701,

June 04, 2011

Dear Sir,

With this letter we would like to solicit your support for the sales our company’s products. We have heard a lot about your company that it supports small and new business to get established in the market. We have just started the business of supplying raw material to chemical manufacturing companies.

Since you are a chemical giant, we hope that you would make some purchase of our products and will help us in getting recognized in the eyes of the prospective customers.

We hope that you will take our request in your due consideration and provide us an opportunity to make sales to your company. If you make bulk purchases from us then we can also provide you handsome discounts.

We are looking for an affirmative reply to our request.

Thank you,

Yours Truly,

Kenneth Thompson

Proprietor,

Thompson Chemical

Suppliers,

New York-11702

USA

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To,

Mr. William Lawson

CEO, Lawson Industries

202 Hill View Road,

California

June 11, 2012

Subject: Solicitation letter for donation to educational program for underprivileged students

Dear Mr Lawson,

I, Mary Jones, am writing this letter to humbly request you to consider making a donation to the special program of our school called Sun Valley High Educational Reach Out Program, specifically targeting underprivileged students who cannot afford to buy books, study materials or pay the tuition fees. Our organization not only endeavors to teach the students in the school about the latest academic developments but also aims to include students belonging to different sections of the society and promotes a homogenous learning environment.

But due to unfavorable financial circumstances, many students cannot complete their studies and some even drop out before they can sit for exams. Our program focuses on these children and hopes to make things easier for them by supplying them with the necessary academic materials and teaching guidance.

However, the funds that we currently have are not enough to continue the program because of which we are requesting generous members of the community to kindly donate any amount that you feel comfortable with so that we can continue to help these children.

Thanking you

Yours sincerely

Mary Jones

To,

Mr. Juliet Hilton

CEO, Hilton Industries

993 High Tower City,

Los Angeles

June 11, 2012

Subject: Solicitation letter for donation to non-profit organization, Green Leaf Society

Dear Ms Hilton,

I, Sonny James, am writing this letter on behalf of a non-profit organization Green Leaf Society, where I would like to humbly request you to consider making a donation to our organization which primarily deals with educating people and finding solutions that will lead to an eco-friendly environment. We spend our time educating youngsters in schools and colleges and also adults in workplaces on how they can contribute towards a more sustainable environment by giving them information about recycling, using eco-friendly products and encourage use of less fuel wherever possible. Since we are a non-profit organization, our mission is not make Green Leaf a commercial venture but a source of information and solutions for the environmental problems faced by today’s society.

We would be very grateful if you donate any amount to this organization because every contribution would help us immensely and aid towards developing more programs for educating the society and finding out easy ways by which we can reduce our carbon footprint. We appreciate that you are taking out time from your busy schedule.

Thanking you

Yours sincerely

Sonny James

To,

Mr. Harry Smith,

222 Morrow Lane,

Lubbock, Texas

June 11, 2012

Subject: Short sale solicitation letter

Dear Mr Smith,

I, Jerry Lebowski, work as a realtor and sell homes in your area, and while surveying the neighborhood I saw that you were marketing your house yourself. If you allow me, I shall be able to do a neighborhood analysis and come up with a good price for your home so that you get to know the market price of the property in your area, at what prices are houses being sold and how much is your property worth, keeping in mind current market standards. Since selling homes can be a very long process, I am ready to help you on behalf of Good Homes and Living Realtors and guide you on how to make an effective sale. I also have a lot of business connections and should you have a buyer for your house, you can ask my help to negotiate better and get a good deal.

You can either check my website www.goodhomesandlivingrealtors.com or you can contact me directly on my phone or leave a voice message at 7292961889 and I will call you right back. Have a good day!

Thanking you

Yours sincerely

Jerry Lebowski

To,

Mr. Gary James,

292 Woodrow Street,

Lawrence, Kansas

June 11, 2012

Subject: Solicitation letter requesting donation for new children’s clinic

Dear Mr James,

On behalf of New Bud Children’s hospital, I would like to thank you for taking out time to read this letter regarding our new children’s clinic at the hospital. As you know, there is a large number of patients waiting to be treated by our doctors every day and due to lack of space, medical professionals and inadequate resources, we often have to spend a lot of time and effort to make sure that every patient is treated, which can sometimes delay the treatment due to the large number of patients.

We have decided to create a new children’s clinic where patients will not only be provided with the required care, diagnosis and treatment, but a proper waiting area will also be created for them and the patients, which will reduce pressure on the current children’s clinic.

I would request you to kindly make a donation to the hospital that will help us in our efforts to create this new clinic. I hope you had a good experience with the doctors, nurses and administrators of New Bud Children’s Hospital.

Thanking you

Yours sincerely

Kathy Lewis

To,

Mr. Adam Robins,

Manager, Brown & Robins Agency

8392 Sunny Towers, Los Angeles

June 11, 2012

Subject: Solicitation letter requesting sponsorship for Quiz Show 2012

Dear Mr Robins,

On behalf of New Pitch Institute of Advertising and Public Relations, I would like to request you to kindly be one of the sponsors of our annual event Quiz Show 2012, where students of mass communication from all over the country participate to answer questions on the media, brands and marketing. The event will be held on June 23, 2012 at the Liberty Hall in Downtown which will be attended by over 500 guests and participants.

There will also be media coverage, in both newspapers and television, and like always we hope to see a huge turnout. Your organization is one of the leading ad agencies of the country and we will be honored if you support our event and this will also be a great opportunity for your company to receive media exppsure. Your contribution will be of immense help to the organization and we will be grateful for your support to this cause.

We appreciate that you took out time to read this letter and look forward to your reply.

Thanking you

Yours sincerely

Matt Davis

To,

Mr. Jeff Moore,

CEO, Vivian Industries

892 Gray Skies Street, New York

June 11, 2012

Subject: Solicitation letter requesting contribution in campaign fundraiser

Dear Mr Moore,

After being actively involved with the local government responsibilities since 1991 and working towards a positive change in society, my family and I have made a decision that I shall seek elected office. I want to share my experience and ideas to contribute towards the betterment of society by running for President of the County of Harris.

All throughout my life, I have been an honest and dedicated individual and I believe in these times of economic crisis, we need more jobs at the local level so that small businesses can prosper, leading to development of the community. I know there are many political opponents who say the same thing, but I grew up in this county and I know what the issues facing the community are. I have felt the despair of the people because I am a part of them.

Now in order to share my vision of a sustainable economy and increased employment, I would like to serve the people and hence seek your support toward my campaign. Any contribution you make will be much appreciated.

Thanking you

Yours sincerely

John Wright

To,

Mr. Jake Davis,

Manager, New Age Industries

893 Oak View Drive, San Antonio

June 11, 2012

Subject: Request for a job interview for the post of sales manager

Dear Mr Davis,

I would like to apply for the post of sales manager at your esteemed organization, New Age Industries. I have been working in this field for six years and currently work as a sales manager with Old House Industries, Waco. It has always been my goal to work for your company as I believe it is one of the most dynamic organizations in this sector which provides excellent career opportunities and also provides a good learning ground to the new members. I have the necessary work experience and skills to do well in this position and I am also enclosing my resume with the letter where you will get a detailed description of my qualifications, previous work experience, skills and achievements.

I am very grateful that you have taken out time to read my letter and I request you grant me an interview with you so that I can discuss with you my work and qualifications. I am genuinely interested in working with New Age Industries and I assure you that I won’t disappoint you.

Thanking you

Yours sincerely

Jared Polansky

To,

Mr. James Leroy,

Manager, New Connect Inc,

893 Woodrow Lane, Austin

June 11, 2012

Subject: Request for contribution to Down Syndrome Walk of Austin, 2012

Dear Mr Leroy,

Our company Goal Gym is participating in the Down Syndrome Walk of Austin, 2012 to be held in Austin on June 30, 2012 and we require your support. The walk will be a fun event where over 500 participants are expected to participate, including people with Down Syndrome and their families. There are many people who are still not aware of this condition and through this walk we hope to raise awareness about the problem and how to deal with it. It is an opportunity for people with similar condition to come together and see it as a challenge and not a disability, and a chance for others to know how to assimilate with those suffering from Down Syndrome.

It is a worthy cause and our company is committed to raise $50,000 towards the walk and we are looking forward to your contribution to reach this goal. We value our partnership with you and hope that you will support us in this cause. Please contact me if you need any other information.

Thanking you

Yours sincerely

Michelle Lubock

To,

Mr. Jamie Singer,

993 Lilly Avenue, New York

June 11, 2012

Subject: Request for volunteers for tutoring underprivileged students

Dear Mr Singer,

I am writing to you on behalf of Diamondville High School, where we provide an all-round learning atmosphere to our students whereby they get exposure to the different aspects of society and also get a chance to study with children belonging to varied strata of the community. We have a goal to educate every child, no matter what race, religion or financial background they belong to, and for that we have a program called Educate One and All where we take special classes for children who cannot attend regular school.

Our staff members work extra time to teach these children but we need more volunteers to take these classes and we think your organization will be able to support us by tutoring, handling teaching equipment and helping with the campus beautification process.

If you agree to support this partnership, we shall develop a relationship that is beneficial to not only us but also your company, the employees and the students. Please contact me if you have any further questions and we will take it from there.

Thank you for your time.

Yours sincerely

Donice Jones

To,

Ms. Libby Lawrence,

893 Blackville Road, Waco

June 11, 2012

Subject: Marketing solicitation letter for sale of property

Dear Ms Lawrence,

I, Matthew Break, am writing on behalf of Green Leaf Realtors, and would like to offer you help regarding selling your land. Selling land can be a tedious affair as one needs to be aware of and deal with numerous laws and procedure even if one has a potential buyer. Moreover, there is much paperwork involved because of which you not only lose time but also need to put in a lot of effort in spite of your busy schedule. I would like to inform you about our company which specializes in these services; it is our job to know the details of the land selling process and we are here to help you. Our company has a team of dedicated individuals who know about the real estate and all the formalities associated with buying or selling of property.

If you want to sell your land in the shortest possible time and also get a good amount in return, call us so that we can fix a sound marketing plan for you. Our phone number is 787382392.

Thank you for your time.

Yours sincerely

Matthew Break