Category: Request letters

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Request letters

Request letters

Request letters are a good way of seeking help and you have to craft them well, so that the reader does not feel you are imposing or overbearing.  Sometimes, you may find yourself in a delicate position and it is helpful to remember a few points before you start writing request letters.

Request letters are unsolicited letters, so that very fact should make you use a very polite and courteous tone.  Start the letter with a statement of why you are writing the letter in the first place and then make the request. Be clear and straightforward about what you are seeking.

Ideally these letters should be short so that you are not impinging too much on the time of the reader.  It is good to keep your requests within reasonable limits.

Though you must thank the reader for their time and effort, do not thank them in advance for what you expect from them.  This can seem very presumptuous and may irk the reader.

Convey your sincerity and also offer to reciprocate in any which way you can.

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Request letters

FOIA Request Letter

To

Mr. Rick Graham

Disclosure Officer

Sky High IT Square, Hurley Street

New York, U.S.A

Date: May 1st, 2012

Subject: A request Letter under FOIA Act

Dear Mr. Graham,

This is a request under the FOIA act as I am requesting you to access the required sample media records/ descriptions as stated in an enclosed list. I am a media requester working for The Sun Times Newspaper, New York, U.S.A. As a media requester, I am going to use these media records only for the official purpose.

Required copies of identify proofs such as Notarized declaration, Sworn statement and driving license are enclosed with this letter. Kindly let me know the official charges for searching or accessing these requested records/ descriptions before you fill my request.

In case you deny my request, please cite the specific reasons to justify your denial to release the required information.

Thank you very much for your valuable time for considering my request!

Sincerely

Maria Gomes

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Request letters

Credit Increase Request Letter

To,

Henry Spencer

Manager, Loans & Credit Division

London Cooperative Bank

Franks Street, California

USA 655432

Date: 13 May 2012

Subject: Credit Increase Request Letter

Dear Mr Spencer,

I, Ms Mary Swanson, had taken a credit from your bank in the previous month in the form of Home Renovation Loan for a term of 2 years. But in the recent past due to the increase in the rates of raw materials, the overall estimate for the work of Home Renovation has risen considerably. Thus, I request you to increase my credit limit from existing 15000$ to 18000$.

I have been following your bank instructions lately and am forwarding this application for the same along with all necessary documents and the processing fee.  I, thereby, request you to kindly approve my request in the best of client interest.

I am hopeful that you will sanction the credit limit at the earliest.

Thanking you,

Yours Sincerely,

Mary Swanson

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Request letters

Information Product Service Request Letter

To

Mr. Mark Robinson

Manager- Sales

Robinson Sales Pvt. Ltd

Spencer Park, Baker Road

London, United Kingdom

Subject: A request letter for Product service information

Dear Mr. Robinson,

As per our telephonic conversation held yesterday, I would like express our business interest of marketing your offered product services on behalf of Greenway Marketing Pvt. Ltd in order to commence a joint business venture by handling all of your product marketing projects. Greenway Marketing Pvt. Ltd was established in the year 1990 as a dominant Marketing firm in the industry. To prepare robust marketing strategies and to advertise your product, we require detailed information of your available product services. We have enclosed a marketing proposal for more information & details with this letter.

In case of any query, please contact us at: support@greenwaymarketing.com or you can call us on: 5869 798 6979 during office working hours.

We look forward to your timely response!

Yours Sincerely,

Anna Smith

Manager- Marketing

Greenway Marketing Pvt. Ltd

Categories
Request letters

Letter for Requesting Payment

To

Mr. Andrew Simpson,

General Manager- Sales

Rainbow Companies Pvt. Ltd

Hurly & Simpson Park, Cathedral Road

New Jersey, U.S.A

Date: May 3rd, 2012

Subject: A request letter for payment

Dear Mr. Simpson,

I am writing you on the behalf of Greenway Marketing Pvt. Ltd to inform you that we have not received the payment for the last marketing project which we have completed on April 1st, 2012 as committed. As per the Marketing Agreement payment terms, Rainbow Companies Pvt. Ltd is bound to pay us the full payment of $ 67, 00 at the time last date of Marketing project accomplishment. We regret to inform you that have not received the pending amount of $ 67, 00 till now.

We have sent two reminder letters to your accounts department for requesting the release of pending payment but we have not received any satisfactory response regarding the same.  Thus, we request you to look into this matter personally as we are already working on a new marketing project of your esteemed organization.

We thank you for your valuable time for considering our Payment request!

Yours Sincerely,

Maria Hopkinson

Manager- Marketing

Greenway Marketing Pvt. Ltd

Categories
Request letters

Request Letter for Allowance

To,

Ms Maria Gomes

Salary Manager

Orient Premier Bank

5th Cross, Maze Tower

Liverpool, UK

Date: 12 May 2012

Subject: Request Letter for Allowance

Dear Ms Gomes,

I am a sincere employee of your company for last the 8 years in Liverpool. I am writing this letter to you in respect of the allowances which I am due for last three months and have not received them, without any notification from the bank. Thus, I request you to kindly intimate me the details of the transactions and remit the amount in my name and bank account available with the bank.

For last 3 months, my due amounts to $ 6000 which has been the total for Travelling allowance, City Allowance and the Medical Expenses. This amount has not been delivered without any cause. Thus, I request you again to find the solution to my problem and help me at the earliest.

Thank You

Yours Sincerely,

Tom Hanks

Employee Code: DC 2433

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Request letters

Request Letter for Salary Increment

To

Mrs. Maria Gomes,

General Manager- Sales & Marketing

Eagle Sales Pvt. Ltd

Sky High Building Square,

Salt Lake City, Baker Park,

New York, U.S.A

Date: May 3rd, 2012

Subject: A request letter for salary increment

Dear Mrs. Gomes,

I want to bring this into you kind attention that I have been for working for Eagle Sales Pvt .Ltd Since May 1st, 2010 as a Business Associate in the Marketing Department. During my tenure, I served this esteemed organization with loyalty and I have worked very hard for meeting all my official sales targets. I have always submitted my assignments on time without any sort of delays. At the time of my appointment, I was told that I will get a fixed increment growth of $ 4, 00 every year if I will perform as expected. You probably know that I am a low salaried employee in the Marketing department.

I attempted to submit my salary increment request to the HR department, but after many days of follow up I did not get any satisfactory response. I hope that you will consider my request and will approve my salary increment as soon as possible.

Thank you so much for your valuable time and considering my request!

Yours Sincerely,

Anna Smith

Categories
Request letters

Charity Funds Request Letter

To,

Ms Mary Royce

Charity Supervisor

SAVE HUMAN

334 Timber Street,

Caventry, Liverpool, UK

Date: 14 May 2012,

Subject: Charity Funds Request Letter

Dear Ms Royce,

You must be  aware that the havoc caused by the oceanic disturbance in the Indonesian region in the recent past which has taken lives of hundreds of people in the island nation. In addition, thousands of people have lost their homes, cattle and materials too and are presently living on mercy of god without the knowledge of their relatives.

On behalf of Hand for You Foundation, an NGO, we request you to kindly serve for the cause of this natural disaster and compassionately donate for the relief and rescue work being undertaken by our organisation in the public interest. We are distributing Food, medicine and clothing to the needy through our help centres in the country.

For your contributions please call 1900 343 5656 or email at help@handforyou.co.uk.

Yours Sincerely,

Ms Rita Atkinson

Project Help Indonesia

Hand For You Foundation

Categories
Request letters

Request Refund Letter

To

Mr. Andrew Spencer

Planet Mobile Pvt. Ltd

Baker Street, Cathedral Market

Westminster, United Kingdom

Date: May 3rd, 2012

Subject: A letter of request for refund

Dear Mr. Spencer,

This is to inform you that I have bought a Nokia mobile phone model 1120 from your mobile store Planet Mobiles Pvt. Ltd last month on April 21st, 2012 and it has led me to disappoint as some of its functions are not working properly. Before purchasing this mobile phone, I conducted a market research on the internet and found that this was a perfect handheld for me, as its technical specifications met all my requirements. The day I bought this Nokia Phone from you and opened the box, I was very disappointed, as its charging port was not working.

I have waited for a day hoping that its charging port will start working one day, but it never worked. I am shipping this phone back to you along with its accessories and request you to refund my payment of $ 120 at the earliest.

I fervently hope that you will understand my problem.

Thanking you,

Adam Hurley

Categories
Request letters

Salary Request Letter

To

Mr. Andrew Atkinson,

Executive Director

Rainbow Sales Companies Pvt. Ltd

453, IT Park,

Down Lake Street, Near Baker Park

London, United Kingdom

Date: 1st Mat, 2012

Subject: Letter of Salary Request

Dear Mr. Atkinson,

This is to inform you that I have not received my salary from the past three months. I have already submitted my salary request letter to Mr. Peter McGraw- Manager- Accounts of Rainbow Sales Companies Pvt. Ltd. After a few days of follow up, the Manager Accounts has updated me with a few reasons responsible for my unpaid salary. It will interest you that the accounts department has put my three months of salary on hold despite the fact that I have attended the office regularly without taking a day out from the last three months.

I had earlier submitted a complaint letter consisting of my unpaid salary complaint to the finance department. It is my avid hope that you will look into the matter and instruct the accounts department to release my three months of unpaid salary.

Thank you so much for considering my request!

Yours Sincerely,

Anna Morrison

Manager- Marketing