Category: Decline Letters

Decline letters are formal letters which are usually sent by an individual to another in order to decline an invitation, an offer and so on. They can also be extended by a company to another, declining or refusing to participate in a business deal or to enter into any agreement.

• Whatever be the cause, decline letters must be formal in tone and extremely courteous. They are written following certain long established techniques and thus, special care should be taken while framing decline letters.

• Decline letters can be more personal in case for familiar recipients. However, even in the case of decline letters to close associates and near and dear ones, the reasons for declining the invitation or offer must be politely stated.

• Efforts should be made to ensure that under no circumstances the decline letter is rude and obnoxious. If one is unwilling to reveal the reason for the decline, it can be left out altogether or some other acceptable reason may be cited.

• Such letters should be kept short and professional. The recipient must be thanked courteously for extending the invitation or offer at the first place. Decline letters can end with the sender expressing sorrow for not being able to accept whatever it is that was offered.

Decline Letter

Sample Decline Letter

Decline Letter format

Interview Decline Letter

Decline Letter for Job Offer

Decline Letter for Job

Decline Invitation Letter

Meeting Decline Letter

Mortgage Decline Letter

Membership Decline Letter

Internship Decline Letter

College Decline Letter

Decline Letter Template

Decline Letter Example

Loan Decline Letter

Credit Decline Letter

Candidate Decline Letter

RFP Decline Letter

Decline Letter of Recommendation

Decline Letter for Scholarship

To

Miss Katharine Spencer,

4^th Avenue, Kings Apartments,

Westminster, United Kingdom

March 4^th, 2012

Sub: Declining of Scholarship

Dear Ms. Spencer,

Referring to your scholarship application dated March 1^st, 2012, we have gone through your scholarship request for the Arts Department scholarship program of 2012. We have contacted the Arts department for compiling your overall academic reports and your contribution in the extracurricular activities to finalize your eligibility for this scholarship program.

As per our records and feedback, we found that you are not eligible for this Scholarship program. Thus, we decline your application of scholarship. We require 85% marks in overall academics for scholarship whereas you have scored only 72% which is less to enrol for scholarship program 2012.

In case of any further query, you can contact the concerned authority at: admin@kingarthur.com or on: 5769 485 4889.

Wish you all the Best for next Scholarship Program!

Sincerely,

Jude Williams,

Vice Principal

King Arthur College of Arts

To,

Mr. James Anderson,

Assistant Manager- HR

Manpower Consulting Services Pvt. Ltd

4^th Avenue, Catharine Street,

Westminster, United Kingdom

March 5^th, 2012

Sub: Declining Recommendation

Dear Mr. Anderson,

With reference to your letter of recommendation received on Saturday, March 2nd, 2012, we have interviewed your referred candidate Mr. Charles Atkinson for the job position of Sales Manager. We have considered and carefully reviewed the performance and experience of the candidate by evaluating the credentials and curriculum vitae.

During the interview session, we have noticed that the recommended candidate does not have appropriate knowledge and understanding of Sales field. Thus, we are unable to appoint him as a sales manager of Rainbow Sales Pvt. Ltd. Unfortunately; we have to decline this recommendation letter for the recruitment of Mr. Atkinson.

In case of any query, please feel free to contact us at: hrdept@rainbowsales.com or you can reach us on: 7699 686 4858.

We would like to appreciate your concern about Rainbow Sales Pvt. Ltd. Hope to receive a suitable candidate recommendation from Manpower Consulting Services Pvt. Ltd in the future!

Sincerely,

William Spencer

Manager- HR

Rainbow Sales Pvt. Ltd

To

Mr. Adam Spencer

Eagle Sales Pvt. Ltd

3^rd Avenue, Anderson Building

Westminster, United Kingdom

March 3^rd, 2012

Sub: Declining RFP

Dear Mr. Spencer,

Thank you very much or expressing your interest in joining a venture with Greenway Manufactures Pvt. Ltd. We have received your RFP on Saturday, March 3^rd, 2012. We really appreciate your hard work and concern in processing such a formal RFP.

After a thorough review and analyzing your focus points, our team of management has made the final decision. Unfortunately, Greenway Manufacture Pvt. Ltd feels sorry to decline this business venture proposal due to certain reasons. You can review the enclosed document to understand the reasons behind the decline of your RFP.

If you have any further query, please feel free to contact us at: sales@greenway.com or on: 6879 475 5869 during the operational hours.

Once again, we appreciate your efforts for considering Greenway Manufactures Pvt. Ltd.

Sincerely,

Kate Bowls

Project Manager- Greenway Manufactures Pvt. Ltd

To

Maria Smith

Baker Street, Sun Rise Commercial Building

London, United Kingdom

March 3^rd, 2012

Sub: Employment Decline Letter

Dear Mrs. Smith,

Referring to your employment application dated March 1^st, 2012, we have reviewed your curriculum vitae in order to offer you a suitable job vacancy in the Market Department of Manpower Marketing Pvt. Ltd.

We would like to commend your ten years of extensive experience and vast knowledge of marketing procedures. As per your credentials and experience, you appear as an overqualified candidate for the available job positions.  Unfortunately, we do not have a suitable job vacancy available for you in the Marketing Department. We decline your candidature request this time.

On the behalf of Manpower Marketing Pvt. Ltd, we would like to thank you for your interest and consideration. In the future, we would inform you in case we will have a job opening that matches up with your credentials.

Once again, thank you very much for expressing your interest in our Marketing firm.

Sincerely,

Elisabeth William,

Manager- HR

Manpower Marketing Pvt. Ltd

To,

Mr. William Hudson,

Sun Rise Apartment, 3^rd street,

Baker’s Park,

London, United Kingdom

March 4^th, 2012

Sub: Credit Decline

Dear Mr. Hudson,

On the behalf of Golden Credit Agency Pvt. Ltd, I would like to thank you for showing your interest in our credit firm. We have received a complied report on your current mortgage statement including your bank details which has influenced our decision in whole on your credit application.

Our credit department has carefully reviewed your professional income sources and has found that the total amount of your income is less than $ 25, 000, which is an insufficient amount to apply for credit. Thus, we decline your request of credit amount approval.

If you have any query, you can reach us at: creditdept@goldencredit.com or you can contact us on: 3547 567 4657 during the operational hours.

Once again, we thank you for consideration!

Sincerely,

Larry Smith

Credit Manager

Golden Credit Agency Pvt. Ltd

Near Cathedral Park, The Mall

Westminster, United Kingdom

To

Mrs. Diana Bowls,

Brooklyn Street, King Arthur Apartment,

London, United Kingdom

March 5^th, 2012

Sub: Declining the loan applied.

Dear Mrs. Bowls,

With the reference to your loan application dated 25^th February, 2012, we looked after your housing loan request with all your relevant documents in order to obtain your current account statements. We would like to bring to your notice that we have received some negative information on your current credit limit.

Unfortunately, our bank is declining your housing loan application and loan amount requested. Furthermore, your formal documents are not enough to clear your requested loan amount of $ 10, 000.

In case of any official query, you can contact us on: 3647 475 4757 during office working hours, or you can write us at: admin@londonbank.com

Please Note: London Bank of Housing Loans Pvt. Ltd remains officially closed on Saturday and Sunday.

Once again, we appreciate your trust and interest in London Bank of Housing Loans Pvt.

Sincerely,

Kate McGraw

Loan Officer

London Bank of Housing Loans Pvt. Ltd

5^th Avenue, Spencer Park

London, United Kingdom

 

—————–

Loan Agreements

To

Mr. James Law,

Manager- Sales

Eagle Sales Corporation Pvt. Ltd

3^rd Avenue, Spencer Street

London, United Kingdom

March 4^th, 2012

Sub: Declining your sales proposal

Dear Mr. Law,

We thank you for your interest in our Sales Project!

Sales Project’s of Greenway Manufactures Pvt. Ltd has received an overwhelming response from the investors.  After considering all proposals and consulting with the senior management, we have finalized a business partner for this sales project.

We regret that we decline your sales proposal as we need a partner to generate a turn over near about $ 50,000 per month whereas your proposal intend to generate only $ 15, 000 per month. We can consider your sales proposal for our upcoming low budget sales project.

If you have any question, please feel free to contact us on: 6848 374 3747 or at:  sales@greenways.com

Once again, thank you so much for considering Greenway Manufactures Pvt. Ltd for a business venture!

Sincerely,

Hannah Williams,

Project Manager

Greenway Manufactures Pvt. Ltd

Baker Street, King Arthur Building,

Westminster, United Kingdom

To

____________: [Write the name of the letter recipient]

_____________: [designation of the recipient]

______________: [name of recipient’s company]

______________: [Mention the complete address of the company]

__________________: [mention the date on which the letter is being sent]

Sub: _________________ [give proper subject to the letter in a line]

Dear Mr. / Mrs. / Ms,

Thank you for expressing your interest in ___________ [mention the details of the application that the recipient has made] with our ________ [name of the college/organization where the recipient has applied]

Referring to your _____________ [mention the details of the proposal/ application] send on _______ [write the date on which the proposal/ application is being sent], we have analysed it and discussed it carefully with ____________ [name of the authority who discussed the application].

We regret to inform you that we decline your ___________ [type of request or application that has been declined] as we ____________ [reason for declining the request/proposal or application]

Kindly feel free to contact us at: ___________ [e-mail id] or on: ________ [phone number] in case you have a question or a query.

Yours Sincerely,

_________ [write the name of the sender]

_________ [designation of the sender]

_________ [company name of the sender]

_________: [address of the sender]

To,

Mr.Edward Bowls,

Spencer Road, Sun Lake Apartments

Westminster, United Kingdom

March 6^th, 2012

Sub: Declining Letter for Admission in Our College.

Dear Mr. Bowls,

Thank you so much for your interest in King Jorge College of Fine Art, London, UK.  After reviewing your admission application carefully and evaluating your academic records, the admission committee has made a final decision on your enrolment concern.

As per our academic Norms and percentage criteria, we are unable to accept your admission application in the Fine Arts Department. For enrolment, you require minimum of 50% marks in your Fine Arts graduation stream.

We appreciate your dedication and keen interest in our College. You can reapply with us in the next academic session. If you have any query or question, you can contact us at: admin@kingjorgecollege.com or on: 6769 374 8690.

Best of Luck for your academic pursuits!

Sincerely,

Emma Williams,

Vice Principal

King Jorge College of Fine Arts,

Baker Road, Near Spencer Mall,

London, United Kingdom