Appointment Letters

Appointment Request Letter


Mr. Tom Kingston

Head, Human Resources,

822 Mask Grey Street,

Crestview Tower,

New Jersey

July 22, 2012

Subject: Request seeking appointment for an interview with the CEO

Dear Mr. Kingston,

On behalf of the news magazine The Daily World, I would like to request you kindly grant me the opportunity for interviewing the CEO of your organization, Mr. James Derek. The focus of the meeting will be the new green energy project the company is coming up with and how Mr. Derek plans to go about achieving his goals, beating the competition and gathering funds for the project.

I will be very grateful if you contact me at 9389221173 to fix an appropriate time and day for the interview or ask any other questions you may have regarding the matter. I will also be bringing a photographer with me to take pictures for our publication, although that will not take an extra time and we will finish the interview within the time you allot us. I understand Mr. Derek is a busy man and I will appreciate it if he can take out some time out of his busy schedule.

Thank you for considering my request and I look forward to hearing from you soon.

Yours truly,

Michelle Jennings

Appointment Letters

Appointment Letter for Employee


Mr. Jared Stewart

6382 Bat Rain Road,


July 22, 2012

Subject: Letter offering appointment as Sales Manager at Shadow Enterprises

Dear Mr. Stewart,

We are pleased to inform you that you have been selected for the post of Sales Manager at our company, Shadow Enterprises, based on your performance in the written test and the interview conducted last week. Your date of appointment shall be formally August 1, 2012 after which you will be in probation for 6 months, during which your monthly salary will be $5,000. If your work is found satisfactory, you will appointed as a permanent employee in the company, after which you will be eligible for a higher salary and employee benefits, keeping with the policies of the company.

The terms and conditions are explained in details in the document enclosed with the letter and should you accept this job offer, then please sign the acceptance letter, also enclosed, and return it to our office within July 28, 2012. You can keep a copy for yourself. If you do not reply by the given date, then this appointment letter will no longer we valid. Once again, welcome to the company and we look forward to hearing from you soon.

Yours truly,

Donna Tanner

Appointment Letters

Appointment Letters

Appointment letters are those documents which are used by a company, business concern, or any other employer to confirm a potential employee’s job, and to initiate him into the terms and conditions of his job. Appointment letters are professional and business like documents which convey the expectations of the company which the employee is expected to fulfill. Hence, they must be written carefully by professionals who are well versed in framing such letters.

  • Appointment letters must be concise and polite in tone. They should appraise the employee about the nature of his job and the duties he will be expected to perform.
  • Sometimes offices issue comprehensive appointment letters which highlight the values of the company, the monthly salary which the employee will receive, the benefits and perks which will be allotted to him and so on.
  • Even in case of such extended appointment letters care should be taken to ensure that the professionalism of the document is no lost.
  • Such letters are handed over to employees through post or email. They convey the beginning of the bond and service agreement between the employer and the employee. Hence the appointment letter must be given the consideration that is its due.
Appointment Letters

Trustee Appointment Letter


Mr. William Lawson

8932 Panama Lane

Beverly Hills

July 22, 2012

Subject: Letter offering appointment as trustee of Robinson Family Trust

Dear Mr. Lawson,

We are pleased to inform you that you have been appointed as the trustee of the esteemed Robinson Family Trust with effect from August 1, 2012. In accordance to the powers granted to us under Section II.1 of the above mentioned trust, we hereby confirm that you will replace our current trustee Mr. Robert Dane and take over all his duties and responsibilities. Your annual salary shall be $150,000 along with additional benefits keeping with the policies of the trust.

We are hereby enclosing the acceptance letter which you must sign if you officially accept this appointment and return it to us within July 25, 2012, and keep a copy for yourself. The terms and conditions of this appointment are also described in details in the additional document enclosed. Your duties and responsibilities will be further explained if you accept this offer.

If you have any further questions, please contact us at or call us at 763823213. We would once again like to welcome you and hope to hear a positive response from you soon.

Thanking you,

Yours truly,

Martin Jones

Appointment Letters

Contractor Appointment Letter


Mr. James Morris

733 Georgetown Road,

Los Angeles

July 22, 2012

Subject: Letter offering appointment as contractor for Project GW- II

Dear Mr. Morris,

Please accept this letter as the formal notification of your appointment as the head contractor for the Road Authority of California’s highway construction project GW-II. You and your company RealWorks Construction Company shall be responsible for completing the construction of the 600-mile highway within the deadline of July 22, 2013. You shall be in charge of arranging for resources, equipment and labor with the budget allotted for the project.

Other details, terms, conditions, rules and regulations related to the construction project have been described in the document enclosed with the letter for your perusal. Please go through tem in details and if you accept this appointment, contact us at or call us at 8369299344 if you have any further questions. You will find an acceptance letter also enclosed which you need to sign and return to us and keep a copy for yourself. If we do not hear from you within July 30, the contract will be handed over to the next worthy applicant and this letter will be invalid.

Congratulations, and we hope to hear from you soon.

Yours truly,

Martin Jones

Appointment Letters

Teacher Appointment Letter


Mr. Alex Glover

241 Ribbon Street,

Sea View Apartments,

New York

July 22, 2012

Subject: Letter offering appointment at St Paul’s High School as class teacher

Dear Mr. Glover,

I am pleased to inform you that you have been appointed as the class teacher of Grade 9 at our esteemed institution, St Paul’s High School. Please consider this as your formal official appointment letter. Your monthly salary with regard to this offer is $3,200 per month plus some additional benefits. Other details of the appointment are mentioned in the document enclosed with this letter. If you accept this offer at our school, please refer to the terms and conditions in the document and sign the acceptance letter. You may keep one copy for yourself and return the other to the school office.

However, if we do not receive any reply from you within 2 weeks, we will consider that you have refused to accept this appointment and the job offer shall no longer be valid. We expect you to report at the principal’s office at 8.30 am on August 20, 2012 and your duties and responsibilities will be explained to you. We look forward to hearing from you soon.

Thanking you

Yours truly,

Ben Harris


Appointment Letters

Agent Appointment Letter

M/s. Johnson & Associates
Sole Distributors and Agents
801, Duddingston Road

Sub: Appointment as a principal agent

Dear Sir,

With reference to the quotations received for the distribution of Cotton Fabric manufactured by our company; we are pleased to inform you that you have been selected as the principle agent of the entire area.

The appointment is with effect from 1st August, 2012 and the appointment shall be for an initial period of 2 years and after that the company shall assess the performance and increase the time period further. The next appointment shall be subject to the approval of the General Body meeting.

You shall have the right to make your sub agents and commission agents. They shall not be directly dealing with the company. In case of commission agents you have the right to fix commission area wise and you may inform the company.

You as an exclusive agent will have all the rights and authority to sell the products either in cash or in credit which ever you may deem fit. In case of credit purchases the risk shall be yours and you will have the sole responsibility of collecting the money from the creditors.

We are enclosing the agreement with this appointment letter and you are requested to sign one copy and send the same back to us.

Thanking you,

Yours Sincerely,

Sr. Manager – Tenders
New Shrrock Mills.

Appointment Letters

Visa Interview Appointment Letter


Mr. David John

36, Sheffield Apartments

Walton Road

Washington, WSD 1F

Date: 2nd August, 2012

Sub: – Confirmation of appointment for a Visa interview.

Dear Mr. David John,

This letter is from the US Consulate, Washington, to confirm that your appointment for an interview for a US Visa is scheduled on Thursday, 30 August 2012. Your passport details are mentioned below:

Passport Number: AQSP/78/45

Visa Class: B1/B2

Case type: New Visa

Language: English

Visa Category: Spouse/Child of person working in USA

State of residence: Washington

Your interview reporting time is 0915 hours. Please make sure that you report at least 30 minutes before your scheduled reporting time. While coming for the interview please make note of the following points.

  1. Please make sure you have this appointment letter when you appear for the interview. You are considered non-eligible without this appointment letter and you may have to take another appointment for the interview, which may lead to delay of the interview process
  2. Flash Drives, digital cameras, mobile phones, hard drives, etc. are not allowed inside the Embassy.
  3. Please log on to the website: for the security policy of the American Consulates and a list of prohibited items.

For any further query you can call consulate during working hours.


Joseph Anthony,

Visa Manager

US Consulate, Washington

Appointment Letters

Employee Appointment Letter


David John

Madingley Road

Cambridge CB3 OBJ

Date: 1st August, 2012

Sub: Appointment Letter

Dear Mr. John,

I am writing this letter to confirm your appointment as Sr. Executive HR in Foxtroy Internationals. Your role as a Senior HR Executive will commence from August 15, 2012.

As a Sr. HR Executive your monthly compensation would be $10,000 (Ten thousand dollars) which will be the exact cost to the company. You will be kept on probation period for the first six months. Later, you will be confirmed as a permanent employee depending on your performance and suitability.

Your immediate reporting office will be at Washington D.C. You shall be reporting to the Managing Director. You will need to be travelling to different places, if required, to serve the Company’s projects at the sole discretion of the Management.

Sudden absentees from duty without prior information of for a continuous period of 5 days would result in to an immediate termination of the service.

You will be eligible for total 30 leaves for a period of twelve month. This is excluding the Saturday and Sunday week-offs.

You are requested to sign and return a duplicate copy of this letter signifying your acceptance.

Yours Sincerely,

Amenda Blake

HR Manager

Foxtroy Internationals

Appointment Letters

Appointment Reminder Letter

Ms. Shelly John
5245, Diagon Alley
New Jersey

Date: July 25, 2012

Sub: Appointment reminder letter

Dear Ms. Shelly,

This letter has been sent to you to remind you that you have an appointment with the Chief Operating Officer of our company “ABC Limited”. The appointment has been fixed on 30th July, 2012 (Sunday) at 10 a.m. The agenda of the meeting is to discuss the latest developments in the business. We would also like to discuss new business relations with you.

You are requested not to miss this appointment as the Chief Operating Officer will be coming to New Jersey for the meeting. This meeting shall help us improve our business relations and also increase our sales and shall be beneficial for both the parties.

We request you to please ensure that you reach at our office by 9.30 a.m. and also request you to bring all the necessary documents with you so that all the details can be discussed at length.

Once you get this reminder letter, please acknowledge the same and in case you are unable to attend the meeting you are requested to inform in advance.

Looking forward to meet you soon.

Yours sincerely,

Jackie Flannigan
Relations Officer

ABC Limited.