Category: Sympathy Letters

Sympathy Letters are documents that mainly portray the emotions of an individual in response to some unhappy incident which might have affected his/ her dear ones and caused some seriously heavy losses. It is very much of a gregarious instinct of man to stand by his friends and relatives and sympathize with them in their bad times. A sympathy letter does not have any set format as the expression of feelings largely varies from one person to another, but it is very much important for the letter to have a compassionate tone and a personal touch which will help in quick recovery of the victim(s).

Generally, sympathy letters start with the expression of shock or sadness on having heard the news and continue to be framed with words to console the addressee. These letters should always contain a paragraph that provides an insight into human lives and lifts up the spirits of the sufferer to fight with the adverse situations in life, with the assurance of complete support by the sender of the letter. A few things to be noted are:

• Sympathy letters should contain words that have been carefully chosen to suit the purpose. It should neither seem too dramatic nor too indifferent.
• These are not formal letters and should be written accordingly.

It should clearly say that you are ready to stand by the person and support him/ her not only emotionally but also financially and hence he/ she should never hesitate to share such problems.

• Sample Sympathy Letter
• Sympathy Letter Format
• Sympathy Letter Template
• Sympathy Letter Example
• Sympathy thank you letter
• Sympathy letter for accident
• Sympathy Letter for Illness
• Sympathy Letter to Boss
• Sympathy Letter for Loss of Mother
• Sympathy Letter for Loss of Husband
• Sympathy Letter for Loss of Pet
• Sympathy Cards Letter
• Sympathy Letter to Family
• Sympathy Letter to Manager
• Business Sympathy Letter
• Bereavement Sympathy Letter
• Sympathy Letter for Loss
• Sympathy Letter for Divorce
• Death Sympathy Letter
• Sympathy Donation Letter

To,

Mr. Paul Kinston,

#15, Bridgwater,

Somerset,

London, TA5

Date:

Subject: Donation in memory of your father

Dear Mr. Paul,

We want to inform you that we wish to contribute an amount in memory of your father who passed away after prolonged illness last year. He was a great visionary and a backbone for the progress and development of each and every employee in our organization. As a gesture of his undaunted support all the employees of our organization have decided to contribute to the old age home that is there in our locality.

We all know that we can probably not take away your grief of losing your father who was a role model for you but can do some contribution to help fulfill his dream. Your father always wanted to donate some money for the charity of destitute old people and this is what we can do to help his soul rest in peace.

We all have collected the amount that can be donated and deposited it in XYZ bank. Please find enclosed a cheque for the said amount in favor of the old age home which we want your family to hand over personally to them. Kindly send acknowledgement for the cheque and the donation receipt to our office address.

Thanking you.

Yours truly,

On behalf of Employees,

Pam Andrews,

Whitney Harding Ltd.

To,

Steven Ferry,

Manager – HRD,

Spencer Inc,

#17, Ferryhill,

County Durham,

London, DL17

Date:

Subject: Deepest sympathy for the sudden demise of your brother

Dear Mr. Steven,

It was very shocking for me to hear the news of untimely death of your brother in an accident. I was not attending office for the past one week as I was down with Malarial Fever and was advised complete bed rest for about fifteen days. I can understand that you and your family must be shocked at hearing about his death due to the accident.

I have heard a lot of appreciation about him from your mother who is so attached to him emotionally. I am told that he was the one to have helped you in your education and sacrificed his own education for your sake. I cannot come to see you and your family to be part of the great grief all of you are going through due to my illness. It is so unfortunate that a person like him is not amidst us anymore and has left for heavenly abode.

Please accept my deepest condolences to you and your family and take care of yourself and your family in this distress situation.

With deepest Sympathy,

Rae Greenhome

To,

Brenda Elizabeth,

#22, Keighley,

West Yorkshire,

London, BD22

Date:

Subject: Sympathy for your recent divorce with Mr. Peterson

Dear Ms. Brenda,

I came to know about your recent divorce with Mr. Peterson. While I am not aware of the reason for your seeking divorce with him I am aware that you were not happy in the matrimonial relationship with him in the recent times. While a lot of people think that it is only a legal procedure, I know that it has much more and the emotional adjustment that a person going through divorce has to make. I want you to understand that I know how you must be feeling at the moment and that I am there with you in this difficult situation of your life.  If at any point in time you feel the need for a friend with whom you want to talk or share your feelings you can surely count on me and I will be there for you always. You have always been a special friend in my life and I do not want you to collapse emotionally and feel lonely after your divorce.

It is time for you to accept this situation in your life boldly and without any regrets. Remember that I am always there for you should you need me at any point of time.

Yours truly,

Armanda Gomes.

To,

Mr. Peter Greenwood,

#46, Liversedge,

West Yorkshire,

London, WF15

Date:

Subject: Sympathy for the loss of your beloved pet dog

Dear Mr. Peter,

I came to know about the sudden death of your Pomeranian dog, Cash, on account of prolonged illness. I was deeply saddened to hear the news of the demise of Cash. I was in fact surprised as I saw time hale and healthy the last time I visited your house.

Cash was such a friendly, caring and obedient dog that everyone in my family also liked him so much. I felt very sad that even after admitting him to the veterinary hospital in time you could not save his life. I was out of station when this incident occurred and came to know yesterday from my wife. I wish I could have been there along with you and your family to support such loss of Cash and the grief that all you were in.  May be you should think that Cash lived his life for full fifteen years and it was time for him to go after such a prolonged illness.

My sincere sympathies to one and all in the family especially children who were so attached to Cash.

Yours Sincerely,

Scott Keigh.

To,

Watson Zoe,

#31, Bristol,

Avon,

London, BS31

22^nd June, 2012

Dear Mr. Watson,

Yesterday I received the news about the sad demise of your beloved mother. I know that this is a great loss to you and also your family and wish to tell you that I am there with you in your time of grief. I have been fortunate to meet your mother on a couple of occasions. She was a wonderful lady and entertained all the people at the get together with her sense of humor.

I know how your father must be feeling for the terrible loss he has to undergo after so many years of married life with your mother. In fact your mother had also mentioned how she enjoyed a great relationship with your father. So I feel it must me very difficult for him to come over such a grief. I extend my heartfelt sympathies to you and your family especially your father for the terrible loss of the most loved person in your family.

I know that losing a parent is the most difficult situation for any person as I have also gone through it a few years ago. Please feel free to seek any kind of assistance from me at any point of time and I will be more than glad to do it.

Yours truly,

Sam Northerson

To

Name [here write the name of the recipient]

Designation [write the profile of the recipient if applicable]

Company name [write the name of the respective firm if applicable]

Address [write the complete address of the recipient]

Date [write the date on which the letter is being sent]

Subject: [write a suitable subject line for the letter]

Dear Sir/ Ma’am,

I am writing this letter to show my sincere sympathies with you and your family for ___________ [here write about the reason for giving sympathy to the recipient of this letter]. I came to know about it ______________[ Here write the mode of coming to know about the problem being faced by the recipient]. I know that you are a courageous person and will be able to face the situation boldly [ Give your support and speak some morale boosting words to the recipient here which is the body of the letter]

I will be more than glad to assist you with _____________ [Here offer the assistance that you can provide to the recipient].

I sincerely pray for your well being and speedy recovery [Here the last paragraph should conclude with wishes and prayer for betterment of the recipient]

Yours’ sincerely

Name [write the name of the sender]

Address [write the address of the sender]

To

Name [write the full name of the recipient]

Designation [write the name of the company of the recipient and designation of the recipient]

Address [write the official communication address of the recipient]

Date [write the date on which the letter is being sent]

Subject: [Here one should write a short and crisp subject line for the letter which depicts the reason for writing this letter]

Dear Mr. /Mrs. /Ms. ______________ [write a proper salutation and title for the recipient to whom the letter is being written such as Mr. or Ms. etc]

First paragraph: [The first paragraph should be used by the sender to express his/ her sympathy by mentioning the reason why this letter is being written. This paragraph is an initial section to let the recipient know how we feel about their grief.]

Second paragraph: [In this paragraph the sender must conclude what he/ she felt about the reason for giving sympathy along with offering to take any assistance as and when required.]

Third paragraph: [In this last paragraph the sender must conclude by wishing a very speedy recovery and best wishes to the receiver.]

Yours sincerely,

Name [write the name of the sender]

Address [write the address of the sender]

To,

Richard Arnold,

#33, Crowborough,

East Sussex,

Southern Street

London, TN6

Subject: Sympathy Letter sent on account of illness

Dear Mr. Richard,

I tried reaching your office phone today and was told that you are on leave as you have been diagnosed with Cancer and are undergoing several treatments. I was in fact quite shocked to know my friend that you have been detected with Cancer. I express my sincere sympathy for your ailment and hope that you will come out healthy after all the treatments that you are undergoing right now.

Even my wife was deeply grieved to hear about you and joins me in praying for your well being and speedy recovery. We also pray that Almighty may give the strength and courage to your family to face this situation of crisis boldly. Please ask your wife and children to be in touch with me or my wife for any kind of assistance. In case you need any assistance in going to the hospital for treatments or medication etc, please feel free to contact me or my wife. We will be more than glad to provide you the needed help.

Hoping that you will get well soon.

Yours sincerely,

Edward Gambell.

——–

Samples

To,

Ruthel Smith,

#1, Oldham, Lancashire,

London, OL2

Subject : Deepest condolences on sudden bereavement of your husband

Dear Ms. Ruthel,

We deeply regret the sudden demise of your husband. We know what you must be going through right now and please accept our sympathies for the grave loss.  Mr. Smith was a great asset to our company and we cannot tell you how much handicapped we will be without his presence in our office.

Besides being an excellent manager he was also a great gentleman who always cared for his employees. He was an exceptional and hardworking person with utmost dedication for the welfare of the organization. He will always remain in the hearts of all the employees forever. We will always remember him for the legacy of valuable knowledge base that he has given to our organization that can be used by each and every employee for many more years to come.

The company is sending this letter on behalf of all the senior management members and the entire staff who are equally shaken by his sudden demise. Also find attached a small sum of money as financial support for your family in these testing times. We hope that this humble amount will be of some help to you.

Yours truly,

Jonathan,

Manager-HR,

Nomatic IT Co Ltd.