Grievance Letters

Grievance letter


Mark Henry


Soft Hotels

Buckingham, UK

1st April 2012

Subject: Formal grievance with regard to the poor room services.

Respected Sir,

I am writing this letter to state my formal grievance in reference to the extremely poor services; I received from your hotel staff. I have been your regular customer for more than 7 years and this kind of behaviour was truly unexpected from your side.

Last night I stayed at your room suite no. 13 with one of my co-workers from Austin. We ordered for our dinner at 8:00 PM and we were served at 10:30 PM. In spite of repeated calls to your room service manager there was no proper response. Due to the late serving of our food, we got late and missed our important meetings.

Please take action regarding this grievance so that your clients and customers do not get disturbed from their schedule. I am expecting for a hospitable and effective service staff from you next time.

I look forward for your prompt actions.


Joseph Williams.

Grievance Letters

Grievance Resignation Letter


Michelle Osborn,

North Carolina 27013


Melvin Clan,

Wisconsin 50024.

Hello Mr. Wilson,

This is to your notice that I, Michelle Osborn, am offering resignation from my post of Technical Head on the date of August 22, 2009.  Though this step is unfortunate in my life considering that I was expecting great career scope for the past many years, but is unavoidable due to main reason being my grievances unresolved.  Truly, there were some help pouring in from many quarters of my department, but from the top management there has been no active involvement to solve the issue.

Considering that the issue has been relatively come a long time ahead, I therefore would not be in a state of position to take any further of these grievances at this point of my life.  The necessary address has been made to all the respective departments and also to very top management team, but nothing so far has come to my rescue and also to help me out in certain ways.  Hence, this extreme step needs to be accepted anyhow.

Yours Truly,

Michelle Osborn

Download Grievance Resignation Letter

Grievance Letters

Grievance Letter Template


Janet Matt,

Wisconsin 53774


Melvin Clan,

Wisconsin 53704

Hello Mr. Sam,

I, Janet Matt, would like to bring to your notice the very unfortunate incident happened at your office.  I would like to bring this at your knowledge at this very early stage because every now and then it happens to be same thing with my other colleagues who are facing the same brunt.

The most important fact is that one of our colleagues, whose name is Johnson Whack, is having better relationship with top management team members, is getting in our way of work irrespective of nature and purpose of the work.  We, therefore, would like your intervention and necessary steps to be taken in this matter for a smooth functioning of our team as a whole.  So, we as a team together would be appreciative of your cooperation in this regard for a quick resolution and further maintenance of level playing situation for each member in our team in coming times for better result achievement.

Yours Truly,

Janet Matt

(Supervisor – Technical Department )

Download Grievance Letter Template

Grievance Letters

Sample grievance letter

Fredric Fernandez

202 North Central Ave,

Phoenix, Arizona 85004.

Charles Dickson

401 West Clarendon Avenue,

Phoenix, Arizona- 85013.


Sub: Complaint letter

Dear Mr. Dickson,

I am staying at your house for rent for the last five months. This letter is to inform you about the problems I face due to heavy rains in our city.  Due to heavy downpour there is lots of leakage and thereby large quantity of water has collected inside the house. And the drainage system of the house is also not appreciable.

Rain water gets stagnates over terrace and seeps through the ceilings. This causes serious damage to my household electronic items. Also this may cause serious damage to the wallpaper and wood work inside the house.

I request to deal with this problem as soon as possible as we can expect heavy rains in the upcoming days.

Thanking you in anticipation,

Yours truly,

Fredric Fernandez

Download Sample grievance letter

Grievance Letters

Writing a grievance letter

Gladys Veins

45 McAllister Street

San Francisco, CA 94102 US

The Secretary,

Allen & Sons

351 Geary Streets

San Francisco, CA 94102 US


Sub: Request to change working hours.

Dear Mr. Gregarious,

This letter is to seek your attention towards the problems caused by the present working timings of our company.  The company employees, especially ladies, encounter several problems daily from the local residents in the company locality.

The problem is more aggressive while returning home from work late at night. We have already informed this earlier but no steps were taken.

I, on behalf of all the working women’s of this company, request to kindly consider this problem as an urgent case.  We would appreciate if you could change present the working hours of company as 8am to 6pm instead of 10 am to 8 pm.

We request you to take necessary action as soon as possible.

Thanking you in anticipation,

Yours Sincerely,

Gladly Veins

Download Writing a grievance letter

Grievance Letters

Grievance letter example

George Bond

22769 Three Notch Road,

California, MD 20619 US

Phone: 1-800-422-1230

The Manger

Freeze Zone

44941 Wort Lane

California, MD 20619 US


Sub: Complaint against defective refrigerator.

Dear Mr. Donald,

On Friday, the 12 August 2002, I bought a refrigerator of model 0123PN from your franchise located in Worth Lane, California.

After reaching home when I run the machine for the first time I found that the automatic defrosting process is not working properly. Also the motor inside the refrigerator makes loud noise while working.

I would like to request you to send one of your staff from customer care service section to take a look at these problems.

Please consider this as an urgent case and take necessary action as soon as possible. Reply to this the complaint along with complaint number so that I can save it for future use.

Thanking you in anticipation.


George Bond.

Download Grievance letter example

Grievance Letters

Employee grievance letter

Sandra Simon

2002 North Grand Avenue,

Las Vegas,

NM 87701

The Supervisor

Tesco enterprises

230 Plaza Street, Las Vegas,

NM 87701


Sub:   Request to repair the ladies toilet

Dear Mrs. Fernandez,

I am writing this letter to put forward a request to repair the toilets in the women’s washroom in ground floor. I have orally complained about this broken toilet earlier. Since no action has been taken till now, I am forced to send a written complaint regarding the same.

Altogether there is 20 women working in this floor, but there is only one toilet facility available here. So we are forced to wait for long and lose most of our working time.

I request you to consider the problems we face due to limited bathroom space and I anticipate that repair works will be done without delay.

We are thankful to the company for all the support and facilities they have given till date.


Sandra Simon

Grievance Letters

Grievance Letter to Employer



Mr. Louis

General Manager


Dear Louis,

I am writing to inform you that I have a grievance related to Religious Discrimination. I want you to give full attention to this problem.

The issue to be investigated is as mentioned below:

1.Religious Discrimination

I was observing fast for some personal religious occasion during which I am not allowed to touch things like feces etc. Despite my early report of this to Adam, he compelled me to clean the restrooms by threatening me that he will write against me.

I hope you will inform me about the investigation proceeding and will soon arrange for holding a grievance hearing.

I know that I am entitled to a hearing regarding this and supposed to bring a trade union representative.

Please reply within 30days of the date of this letter.

I am looking forward to hear from you.

Yours sincerely,


Download Grievance Letter to Employer

Grievance Letters

Formal grievance letter

June 2, 2010

Mr. Frederick, President

ABC Industries Ltd, Local 6541

1111 Sixteenth Avenue.

New York, NY 10002

Dear Frederick,

I am writing to tell you that I wish to make a formal grievance.

My supervisor, Thomas uses offensive and abusive words like ass, dog etc with me which is highly objectionable. When I requested him to mind his language, he yelled at me and threatened to put a letter in my file. I have witnesses to these events.

I would be happy if you fully investigate this matter in accordance with the company’s procedure.

Let me know your proceedings with the investigation and hope that you will arrange to hold a grievance hearing within 30 days.

I know that I am entitled to a hearing to discuss this matter and also bring a work colleague or a trade union representative.

I am looking forward to hear from you.

Yours sincerely,


Download Formal grievance letter

Grievance Letters

Grievance Letter Format


Machine Operator


Mr. John Williams



Re: grievance letter

Dear John,

I am writing to tell you that I wish to raise a grievance.

I am finding a problem with Peter, the Supervisor. It is an issue relating to Discrimination. I would be happy if you investigate this matter in accordance with the company’s procedure.

The issue is that Peter is very strict on me, compelling me to do most of the chores even though there are other favorite workers of him who are enjoying freedom breaking their rules.

Please let me know your investigation proceedings and when you will be holding a grievance hearing.

I understand that I am entitled to a hearing to discuss this matter; also to be accompanied by another work colleague.

Please reply within 12 days of the date of this letter.

I look forward for the hearing from you.

Thanks and best regards

Yours sincerely


Download Grievance Letter Format