Category: Contract Letters

From,

Mrs. Smith,

B5, Galaxy Towers,

St. Thomas Square,

London.

To,

The manager,

Gamma products,

London.

Dear sir/ madam,

I, Mrs. Smith, am forced to write this letter in utter regret for the contract which I have entered with the Gamma products ltd. There are certain clauses of the contract which I have been breached from your side. First and foremost, the clause of free home delivery has been made a mockery. There had been no delivery even after 2 days of order being made. Then, I had to spend the extra buck and even the extra time for fetching the product which was meant to be delivered free of charge.

The accessories which are mentioned in the contract and those which are accompanying the product are totally a mismatch in terms of quality. There is sheer annoyance developing this side and an immediate response is expected. Also, the reason for the breaching of the contract and the compensation for the same is to be done, as per the compensation clause.

Sincerely,

Mrs. Smith.

Download Breach Of Contract Letter

From,

Mr. Ian Morgan,

The human resource officer,

Hotel Holiday Destination

To,

The principal,

Cult Hotel Management College

Dear sir/ madam,

I, Mr. Ian Morgan, the human resource officer from the Hotel Holiday Destination, am writing this letter to elucidate the fact that there are some changes due in the employment contract which we share. The association so far with the college has been very fruitful and the hotel management seeks to continue the contract for the coming 5 years as well. However, there are some changes which the hotel management wants to induce in the clauses of the employment contract.

The prime change is that the recruits will now need to sign a bond with the hotel for a time period of 3 years as against the earlier clause for bond of 30 months. On the other hand, the training session has also been increased by 20 days to meet the global standards in the hospitality industry. Other than these clauses, other minor changes are also apparent in the contract.

Yours sincerely,

Mr. Ian Morgan.

Download Employment Contract Letter

Date:

From,

(Sender’s name)

(Sender’s address)

To,

(Recipient’s name),

(Recipient’s address)

SUBJECT- The contract details for construction of playground.

Dear sir/ madam,

This letter has been drafted to review the details of the contract which is being contemplated for the construction of the playground on the KLCC ground area. The area for the construction of the playground is to be divided in three segments. The first one-third part of ground shall be reserved for the plants and the saplings to be planted. This part shall cover the rim of playground and even the brink of inner circle.

The next segment would be for setting up of playing tools for children. It should be taken into account the clause in the contract makes it obligatory that all the playing tools are approved for children less than 12 years of age. The final segment shall be an open ground. The earlier clause said that only grass cover shall be in limited area; but it is now amended that grass cover will span across the entire ground.

Yours truly,

(Sender’s name and signature).

Download Contract Letter Template

The Mechanical Engineering Department

Construction Division

Govt. of UK

Georgetown

Dear Sir:

Contract for Supply of Building Materials

We are extremely thankful to you for your letter dated the 28^th instant considering to gives us a yearly contract for supply of building materials for various projects being undertaken by your department.

While we shall be very happy to be served with the contract when we shall only be too pleased to meet your regular requirement of various building materials, we would like to study the terms and conditions together with the contents of the contract for our perusal to enable us to study and wherever possible/required, give our comments/suggestions for our mutual benefits. Hence, we request you to kindly provide a specimen copy of the same so that we can prepare ourselves to comply with the same for uninterrupted service through year long.

Thank you

Very truly yours

Proposed Contractor

Download Request for More Information

AUDIT NOTIFICATION

Dear Sirs:

I hereby wish to inform you that our internal audit team will be conducting an audit on the project execution system of your company on October 28, 2010.

The purpose of this audit is to examine and review your capability to execute the proposed contract we intend to award you.

I am sure this exercise will be useful to your company besides us.  There should be no restriction or limitation on the scope of this audit and in whatsoever circumstances, the internal audit staff shall have unrestricted access to all company records, property and personnel.

The audit is scheduled to take approximately two weeks to complete and should there be any weakness in the system, we will discuss them with you together with our recommendations.

In order for us to work as efficiently as possible, it is understood that your co-operation is greatly appreciated.

Enclosed herewith is the Scope of Audit for your information.

Thanks and regards,

Download Notification of Audit

Mr. Earl M. Scott
Director, Project XYZ
Peninsula Beverly Hills Hotel
9552 South Santa Monica Boulevard
London LN80GB United Kingdom
(301) 551-2777

Dear Mr. Scott

Re: To Ensure Expedite Payment of Eighth Installment- Contract HT-11-98768

Please accept our sincere thanks for your active cooperation and assistance since the inception of the project. However, we would like to invite your attention to our inability of going further in the last phase of proposed hotel construction in view of severe cash crunch. With project in its final phase, approximately 90% of construction is complete. Thus entire work ranging from the fire protection system to the water reservoir service with 6 days water reserve is completed as planned in the project’s outline report.

However we have not still received the final installment due to which we are unable to complete the project within the pre-set deadlines. Thus, we kindly request you for your speedy sanction so as to facilitate us to keep our words for which we are known for. Furthermore, the delays in the phase of completion of the projects also influence its overall cost. So any further suspension is surely going to increase its cost as the overrun projects are only over cost ones. Thus, in our mutual interests we request you to take care of it.

Therefore please find the attached invoice for a payment of $45,999.00 for contract HT-11-98768. In case of any doubt, please feel free to contact me on the aforesaid number or on my mobile.

Thank you in anticipation of your kind cooperation in the mutual interest ASAP.

Sincerely

Nicholas M. Sams

Download Request to Expedite Payment