Category: Collection Letters

To

­­­­­­­­­­­­­­­­­­­­­___________________ [here write the name of the recipient]

___________________ [write the profile of the recipient]

___________________ Name [write the name of the respective firm]

___________________ [write the address of the recipient]

___________________ [write the date of sending the letter]

Subject: ___________________ [write down an appropriate subject for the letter]

Respected Sir/ Ma’am

This letter is in regards to the outstanding payment on your credit card account ________________ [number of the credit card] held by you in our bank. There has been default in your payment consecutively for three months.

Due to three consecutive defaults in payment your credit card account has been transferred to the collections department. We would request you to make the make the payment immediately or else your account will be reported to the credit reporting agency.

Please look into the matter as soon as possible.

Regards,

­­­­­­­­­­­­____________ [name of the sender]

____________ [designation of the sender]

____________ [name of the sender organization]

____________ [office address of the organization]

To

Mr. Martin Symonds

80, Farmers Street

San Diego, CA

Date: 16-12-2011

Subject: Final Notice collection letter

Dear Mr. Symonds,

I am writing this letter as a reminder for the payment of last installment of your loan, which you took in 2008 and the last installment is due since September 2011. This is the final notice to remind you about your due payment. Prior to this, many letters and notices were sent but there was no action from your side.

Kindly consider this as the final notice, after which the non-payment of dues will result in legal actions against you. We have reminded you several times and now the deadline for payment is 31-12-2011. You are asked to pay your due amount of four installments that you have not paid which is $3200.

This is the final notice, ignorance of which, will lead us to take legal actions against you.

Yours’ sincerely

Mitchell Carter

Morgan Financers.

To

Mr. Scott Symonds

413, Wilbur Street

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Letter

Dear Mr. Symonds,

I am writing this letter to notify you, that you have not paid your loan installments from last four months. We have been calling you on the given phone number but you are not responding. It has been very surprising that even after sending so many notifications, you never communicated back.

Now, we cannot extend this collection period and cannot wait for anymore installments based payment. We ask you to clear the entire amount due by the end of this month, that is, December 2011.

If you don’t pay the due amount by the given deadline, then legal actions will be taken against you and we’ll register a court case against you. I hope you’ll cooperate this time and would not trouble us as well as yourself.

Yours’ sincerely

Andrew Vettori,

Debt Collection Manager,

Berger Financials ltd.

To

Mr. Scott Lopez

Manager,

Morgan Finances

87, Wilbur Street

South Avenue

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Dispute Letter

Dear Mr. Lopez,

I am writing this letter in response to your notice that you have sent to me regarding the non-payment of my loan installment this month. But for your clarification, I have submitted my installment amount on 3^rd December 2011.

I think you are mistaken about the person, because I always pay installments on time. I am attaching the payment receipt for this month’s payment along with this letter for your perusal. Kindly confirm this with your records, and still if there is some misunderstanding I can visit your office to clear out the issues.

Should you have any more queries, please feel free to contact me at 677 878 5423, for any further communication and clarifications. Looking forward to hear from you soon.

Yours’ sincerely

Paul Smith,

To

Mr. Ben Atkinson

67, Waterfall Avenue

Square Street

San Diego, CA

Date: 16-12-2011

Subject: Bad check collection letter for the furniture purchased from Homeshop Mall

Dear Mr. Atkinson

This letter is being written to you to inform you that the check which you gave to make the furniture payment at Homeshop Mall, on 13^th December 2011, for the amount of $450, being payable to me( Sharon Wilson) has bounced back. The reason given by bank is that enough funds were not available in your account.

You are requested to pay this amount at our office before December 18, 2011 as this is quite urgent.  I don’t want to proceed with legal actions, so to avoid these hassles kindly make payment as soon as possible.

I look forward to your cooperation in his matter, and hope that you’ll submit the money before the due date.

Yours’ sincerely

Sharon Wilson,

Manager, Homeshop Mall

To

Mr. Roger Atkinson

675, Forest Lane

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Letter

Dear Mr. Atkinson

This letter is being written to you to remind you about the amount due on you, which you took as loan from our company Morgan Financers. The amount of $1500 is due to be paid.

You took a loan in September 2011 for $1500, which you were supposed to return back in first week of November 2011. We have sent you many notices and reminders, but none of them was communicated back. Kindly visit our office to settle down this amount before 24^th December 2011, otherwise we would have to take legal actions against you as mentioned in the loan contract.

Kindly clear this amount as soon as possible to avoid any hassles, because if the amount is not received within given deadline, we’ll register a court case against you.

Yours’ sincerely

Adam Smith,

Debt Collection Manager, Morgan Financers

To

Mr. Russell Brown

675 Orange Blvd

Dallas, Texas

Date: 16^th December 2011

Subject: Friendly Collection letter for the balance amount

Dear Mr. Brown

This letter is in reference to the recent treatment of your wife Jane Brown in the Wakefield Hospital.  Although you settled the entire treatment fee with your check numbered 67549 of HDFC bank. But the check bounced back.

I am not sure about the reason of check bouncing back, but since you are a privileged customer, this letter is being written to you to clear the due balance before 20^th December 2011. Kindly visit our customer care or billing section to collect your check details and to pay the due outstanding amount.

I hope you will make the payments as soon as possible to avoid any inconveniences and hassles. If you have already paid the due amount, then ignore this letter.

Yours’ sincerely

Yana Marshall,

Customer care executive,

Wakefield Hospital

To

Mr. James Stewart

675, Spring Blvd

San Diego, CA

Date: 16-12-2011

Subject: Collection Dispute Letter

Dear Mr. Stewart

This letter is in reference to the notice that I received from your side. I have enclosed a copy of that letter along with this, because I think I don’t owe the money that you have referred in your letter.

Kindly verify your records and if it still shows I owe the money, then please send me following details: Debt amount, legal copy of debt documents with my signature and other detailed documents related with debt. Kindly also send the copies of ID proofs that were submitted along with loan documents.

Once I get the details from your end, only then it would be possible for me to take any action on your previous letter. I’ll appreciate a quick action and sort out this matter as soon as possible.

Yours’ sincerely

Adam Smith

San Diego

9383-37434-783443

To

Name [here write the name of the recipient]

Address [write the address of the recipient]

Date [write the date of sending the letter]

Subject: Collection letter for [write the purpose of the claim letter]

Dear Sir/Ma’am [write a proper salutation and title for the recipient]

First paragraph: [The first paragraph should be used by the sender to write about amount due and in which form it is due, like pending payments, or loan installments or pending utility bills etc.  ]

Second paragraph: [In this paragraph the sender must write detailed explanation about the due amount, like the deadline of payment, total amount due and the after effects of non-payment]

Third paragraph: [The sender must conclude his/ her letter and mention that what sort of corrective action you are looking for along with the deadline for the repayment]

Yours’ sincerely

Name [write the name of the sender]

[Designation and company name of the sender]

To

Ms. Kimberly S Gregory

#28 Rosewood Blvd.

San Diego, CA

Date: 13-12-2011

Subject: Collection Letter for outstanding credit card collection

Dear Mrs. Gregory

This letter is in reference to you credit cards outstanding amount that was due for clearance in November 2011, but somehow has not been paid.

Your credit card numbered 4565 7689 6512 4390 issued in the name of Mrs. Kimberly S Gregory is showing an outstanding amount of $1300. After adding the late fee and other taxes you are required to clear your total outstanding amount $1356 before 20^th December 2011. If payment is not made on time your card will be blocked. I have also attached the credit card’s monthly statement for your perusal.

You are a valued customer and we hope that you’ll make payment on time to avoid any inconvenience and hassles for both of us.

Yours sincerely

John Miller,

Collection Officer,

HSBC Credit Card Department