Category:

To

Mr. Will Grayson

#342 Rosewood Avenue

San Diego, CA

Date: 13-12-2011

Subject: Collection Letter

Dear Mr. Grayson

This letter is in reference to the loan that you took from our financing company Anderson Finances. Although you were paying your installments on time till September 2011, but we have not received any installment from October.

It’s been three months that you have not paid the money and you total outstanding amount due for payment is $2250. We have also sent you a notice last month informing you about your outstanding payment, but you did not correspond back.

Please consider this letter as the last notice, and visit our office within a week before 23^rd December 2011 to clear all your due amount. Otherwise we would be forced to take legal actions against you and would have to file a complaint against you in the court.

I hope you will cooperate with us.

Yours sincerely

John Miller,

Collection Officer, Anderson Finances

To

Ms. Kimberly S Gregory

#28 Rosewood Blvd.

San Diego, CA

Date: 13-12-2011

Subject: Collection Letter for outstanding credit card collection

Dear Mrs. Gregory

This letter is in reference to you credit cards outstanding amount that was due for clearance in November 2011, but somehow has not been paid.

Your credit card numbered 4565 7689 6512 4390 issued in the name of Mrs. Kimberly S Gregory is showing an outstanding amount of $1300. After adding the late fee and other taxes you are required to clear your total outstanding amount $1356 before 20^th December 2011. If payment is not made on time your card will be blocked. I have also attached the credit card’s monthly statement for your perusal.

You are a valued customer and we hope that you’ll make payment on time to avoid any inconvenience and hassles for both of us.

Yours sincerely

John Miller,

Collection Officer,

HSBC Credit Card Department

To

Name [here write the name of the recipient]

Address [write the address of the recipient]

Date [write the date of sending the letter]

Subject: Collection letter for [write the purpose of the claim letter]

Dear Sir/Ma’am [write a proper salutation and title for the recipient]

First paragraph: [The first paragraph should be used by the sender to write about amount due and in which form it is due, like pending payments, or loan installments or pending utility bills etc.  ]

Second paragraph: [In this paragraph the sender must write detailed explanation about the due amount, like the deadline of payment, total amount due and the after effects of non-payment]

Third paragraph: [The sender must conclude his/ her letter and mention that what sort of corrective action you are looking for along with the deadline for the repayment]

Yours’ sincerely

Name [write the name of the sender]

[Designation and company name of the sender]

To

Mr. James Stewart

675, Spring Blvd

San Diego, CA

Date: 16-12-2011

Subject: Collection Dispute Letter

Dear Mr. Stewart

This letter is in reference to the notice that I received from your side. I have enclosed a copy of that letter along with this, because I think I don’t owe the money that you have referred in your letter.

Kindly verify your records and if it still shows I owe the money, then please send me following details: Debt amount, legal copy of debt documents with my signature and other detailed documents related with debt. Kindly also send the copies of ID proofs that were submitted along with loan documents.

Once I get the details from your end, only then it would be possible for me to take any action on your previous letter. I’ll appreciate a quick action and sort out this matter as soon as possible.

Yours’ sincerely

Adam Smith

San Diego

9383-37434-783443

To

Mr. Russell Brown

675 Orange Blvd

Dallas, Texas

Date: 16^th December 2011

Subject: Friendly Collection letter for the balance amount

Dear Mr. Brown

This letter is in reference to the recent treatment of your wife Jane Brown in the Wakefield Hospital.  Although you settled the entire treatment fee with your check numbered 67549 of HDFC bank. But the check bounced back.

I am not sure about the reason of check bouncing back, but since you are a privileged customer, this letter is being written to you to clear the due balance before 20^th December 2011. Kindly visit our customer care or billing section to collect your check details and to pay the due outstanding amount.

I hope you will make the payments as soon as possible to avoid any inconveniences and hassles. If you have already paid the due amount, then ignore this letter.

Yours’ sincerely

Yana Marshall,

Customer care executive,

Wakefield Hospital

To

Mr. Roger Atkinson

675, Forest Lane

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Letter

Dear Mr. Atkinson

This letter is being written to you to remind you about the amount due on you, which you took as loan from our company Morgan Financers. The amount of $1500 is due to be paid.

You took a loan in September 2011 for $1500, which you were supposed to return back in first week of November 2011. We have sent you many notices and reminders, but none of them was communicated back. Kindly visit our office to settle down this amount before 24^th December 2011, otherwise we would have to take legal actions against you as mentioned in the loan contract.

Kindly clear this amount as soon as possible to avoid any hassles, because if the amount is not received within given deadline, we’ll register a court case against you.

Yours’ sincerely

Adam Smith,

Debt Collection Manager, Morgan Financers

To

Mr. Ben Atkinson

67, Waterfall Avenue

Square Street

San Diego, CA

Date: 16-12-2011

Subject: Bad check collection letter for the furniture purchased from Homeshop Mall

Dear Mr. Atkinson

This letter is being written to you to inform you that the check which you gave to make the furniture payment at Homeshop Mall, on 13^th December 2011, for the amount of $450, being payable to me( Sharon Wilson) has bounced back. The reason given by bank is that enough funds were not available in your account.

You are requested to pay this amount at our office before December 18, 2011 as this is quite urgent.  I don’t want to proceed with legal actions, so to avoid these hassles kindly make payment as soon as possible.

I look forward to your cooperation in his matter, and hope that you’ll submit the money before the due date.

Yours’ sincerely

Sharon Wilson,

Manager, Homeshop Mall

To

Mr. Scott Lopez

Manager,

Morgan Finances

87, Wilbur Street

South Avenue

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Dispute Letter

Dear Mr. Lopez,

I am writing this letter in response to your notice that you have sent to me regarding the non-payment of my loan installment this month. But for your clarification, I have submitted my installment amount on 3^rd December 2011.

I think you are mistaken about the person, because I always pay installments on time. I am attaching the payment receipt for this month’s payment along with this letter for your perusal. Kindly confirm this with your records, and still if there is some misunderstanding I can visit your office to clear out the issues.

Should you have any more queries, please feel free to contact me at 677 878 5423, for any further communication and clarifications. Looking forward to hear from you soon.

Yours’ sincerely

Paul Smith,

To

Mr. Scott Symonds

413, Wilbur Street

San Diego, CA

Date: 16-12-2011

Subject: Debt Collection Letter

Dear Mr. Symonds,

I am writing this letter to notify you, that you have not paid your loan installments from last four months. We have been calling you on the given phone number but you are not responding. It has been very surprising that even after sending so many notifications, you never communicated back.

Now, we cannot extend this collection period and cannot wait for anymore installments based payment. We ask you to clear the entire amount due by the end of this month, that is, December 2011.

If you don’t pay the due amount by the given deadline, then legal actions will be taken against you and we’ll register a court case against you. I hope you’ll cooperate this time and would not trouble us as well as yourself.

Yours’ sincerely

Andrew Vettori,

Debt Collection Manager,

Berger Financials ltd.

To

Mr. Martin Symonds

80, Farmers Street

San Diego, CA

Date: 16-12-2011

Subject: Final Notice collection letter

Dear Mr. Symonds,

I am writing this letter as a reminder for the payment of last installment of your loan, which you took in 2008 and the last installment is due since September 2011. This is the final notice to remind you about your due payment. Prior to this, many letters and notices were sent but there was no action from your side.

Kindly consider this as the final notice, after which the non-payment of dues will result in legal actions against you. We have reminded you several times and now the deadline for payment is 31-12-2011. You are asked to pay your due amount of four installments that you have not paid which is $3200.

This is the final notice, ignorance of which, will lead us to take legal actions against you.

Yours’ sincerely

Mitchell Carter

Morgan Financers.

Collection letters are documents issued by collection agencies in order to extract unpaid debts from faulty debtors. They can also be issued by banks and credit card companies in order to send a warning to defaulters and to apprise them of the stern steps that the institution shall be forced to take in case of further non-payment and delay.

• Collection letters must be curt and businesslike in tone. Without losing civility or politeness, the collection letters must strongly convey their message to the recipient. The tone must be such as to brook no arguments and it must be firm as well.

• The details of the financial transaction of the individual or company with the bank, collection agency or Credit Card Company must be clearly specified. All evidence to provide the defaulter’s negligence must be used by the collection letter. There should be no leeway provided to the defaulter at all.

• These letters must end with a warning to the defaulter and they must remind him of the forced action he will face in case of non-payment or non-compliance. Such documents are often used as legal evidence as well.

• Without resorting to outright threats, the collection letter must create pressure on the defaulter so that he feels compelled to cooperate.

Collection Letter

Sample Collection Letter

Collection Letter Format

Collection Dispute Letter

Friendly Collection Letter

Bad Debt Collection Letter

Bad Check Collection Letter

Debt Collection Dispute Letter

Debt Collection Letter

Final Notice Collection Letter

Collection Letter Template

Collection Letter Example

Free Collection Letter

Collection Letter Form

Collection Letter for Rent

Collection Demand Letter

Collection Agency Letter

Collection Settlement Letter

Collection Agency Dispute Letter

Final Attempt Collection Letter

To

­­­­­­­­­­­­­­­­­­­­­___________________ [here write the name of the recipient]

___________________ [write the profile of the recipient]

___________________ Name [write the name of the respective firm]

___________________ [write the address of the recipient]

___________________ [write the date of sending the letter]

Subject: ___________________ [write down an appropriate subject for the letter]

Respected Sir/ Ma’am

This letter is in regards to the outstanding payment on your credit card account ________________ [number of the credit card] held by you in our bank. There has been default in your payment consecutively for three months.

Due to three consecutive defaults in payment your credit card account has been transferred to the collections department. We would request you to make the make the payment immediately or else your account will be reported to the credit reporting agency.

Please look into the matter as soon as possible.

Regards,

­­­­­­­­­­­­____________ [name of the sender]

____________ [designation of the sender]

____________ [name of the sender organization]

____________ [office address of the organization]

To,

Roger Moore

Sun Rise Apartments

67 Aspen High Road,

North Dakota, South Carolina 8976

Dated: 12^th of February 2012

Subject:  Collection of your outstanding payment

Dear Mr. Moore,

This letter is in regards to the outstanding payment of your internet bill. You have been using a postpaid data card issued by our company to you.

Your due date was 31^st of January 2012 and today is already 12^th of February 2012 which is way past your due date. Our collections department tried to get in touch with you over the telephone number provided by you but there was no response. We also mailed you, but there was no reply. We would request you make the payment of your bill as soon as possible or else we will have to disconnect your services.

If required we can send an executive to your residential address for collection of the billed amount.

Regards,

Larry King

Collections Manager

AOL Internet Service.

To,

Terry Cotton

21 Shining Ahead Street

Sin City, California 6908

Dated: 31^st of January 2012

Subject: Collection of your outstanding payment

Respected Mr. Cotton,

This letter is in regards to the outstanding payment on your home loan account number 67890.  There have been consecutive defaults for last two months and the amount required to be paid is $4000.

Your last due date was 3^rd of January 2012. We have received no payment from your end for the month of December 2011 and January 2012. We tried to get in touch with you number of times over the contact number provided by you but there was no response. We have already reported your account to the credit reporting agency Trans Union. We may have no choice but to take legal action against you and blacklist your account.

If you want to stop us from taking legal action, we request you to make the payment by tomorrow.

Regards

Nash Brown

Collections Manager

Sydney Bank.

Dated: ____________

Collection Agency Name: _____________________

Address: Street address: _______________ City _______________ State _________________ Zip code _______________

Telephone number: ______________

Fax Number: _________

E mail id: _____________

Website: _____________

To,

Name: ________________

Address: Street address: _______________ City _______________ State _________________ Zip code _______________

Type of collection: _____________

Dear _________________________,

This letter is to inform you that the payment towards your __________________ is outstanding. You have been default in paying three consecutive installments.

You had taken a ______________ loan from us on ____________ for a total amount of _____________. We have not been receiving payment from your end since _________________. You current outstanding amount is ______________.

We would request you to make payment of the outstanding amount as soon as possible. In case of failure of making a payment we may have to take a legal action against you.

Thanking you,

Name of the sender: _______________

Designation in the organization: ______________

Organization name: _________.

To,

Ron Howard

Flat no. 42, 4^th floor

Ray of Hope Apartment,

34 Drive High Lane

York Shire, United Kingdom 4590

Dated: 12^th of February 2012

Subject: Collection of your outstanding rent

Dear Mr. Howard,

This letter is in regards to the outstanding rent amount for the apartment where you are residing as a tenant. There has been a failure from your part to pay the rental amount since last two months.

The total outstanding amount is $3000. We would request you to make the payment along with next month’s rent. If you are unable to pay the total outstanding rental amount in the next due date, we will have to ask you to vacate the apartment and we will deduct the amount from the deposit amount.

I would request you to pay the outstanding amount so that we don’t have to take any collection action on you.

Thanking you,

Henry Cooper

Landlord

To,

Tony Rogers

Managing Director

Gas Garments Limited

23 Times Square Street

New York, New Jersey 5678

Dated: 10^th of February 2012

Subject: Collection demand for outstanding payment

Respected Mr. Rogers,

This is to inform you that it us our final demand for the outstanding payment of the raw materials supplied by our organization to you. The total amount of the outstanding payment is $10000 and is outstanding since 10^th of December 2012.

We had supplied you one ton of cotton raw materials to manufacture garments for which you were supposed to make payment in the next one week but we have not yet received the payment. We had sent you the collection letter several times but there was no response.

If no payment is received by us till 20^th of February 2012 we will be forced to take legal action against you. It is in your best interest to resolve the issue.

Regards,

Tim Burton

Finance Department Head

Raw Materials Limited

To,

Matthew Hayden

21 Beach House Road

Miami, Los Angeles 8976

Dated: 4^th of February 2012

Subject: Collection of amount outstanding amount on your home loan

Respected Mr. Hayden,

This letter is in regards to the amount outstanding on your home loan with account number 45678. We would request you to make the payment as soon as possible as there has been default in making payment since last three months.

You had taken a home loan from our client Standard Home Loans on 10^th of June 2011. But since the month of November our client did not receive any payment from your end so your account has been transferred to us for collections. We would request you to make at least the minimum payment of $1000 by 20^th of February 2012.

If you agree then we can send an executive to you for collections else we will have to file a legal complaint against you.

Regards,

John Mayo

Assistant Manager

Collections Department

Max Well Collection Agency

To,

Nick Carter

54 Yankee Doodle Street

North Carolina, Las Vegas 7890

Dated: 12^th of January 2012

Subject: Settlement of your outstanding credit card payment

Dear Mr. Carter,

This letter is to confirm that we agree to settle your outstanding payment for the credit card account number for the amount of $40000. We would settle the amount to $10000 if we receive a payment from you by 20^th of February 2012.

If you are making a payment of less that the settlement amount then you have to notify us before hand as we need to update our client. We will send an executive to collect the money from you. You will be provided with a form that you need to fill up and give it back to the executive. You will also get a receipt notifying that you have made the payment and the amount has been settled.

You have to make payment only in cash form.

Regards,

Tom Moody

Manager, Collections Department

Finance Collection Agency

To,

John Mayo

Assistant Manager

Collections Department

Max Well Collection Agency

12 Tango Charlie Road

Miami, Los Angeles 8976

Dated: 10^th of February 2012

Subject:  Dispute of collection action

Dear Mr. Mayo,

This is in regards to the legal notice sent by your organization to me on 4^th of February 2012 for defaulting in making payment for my home loan since last three months. I would like to inform you that I do agree to the details mentioned by you in the legal statement.

It is mentioned that I owe $200000 and I also see that I have been charged five percent late fee charges on the outstanding amount.  I would like to inform you that I had paid my installment amount last month and there was default for two months and not three months.

I would request you to cancel the legal notification as it is incorrect or else I will have to take legal action against your agency.

Regards,

Tom Moody.

To,

Neil Arm Strong

34 Rick Martin Street

Holly Wood, Los Angeles 4578

Dated: 23^rd of January 2012

Subject: Final attempt to collect your outstanding payment

Dear Mr. Strong,

We would like to inform you that this is the third and final attempt to collect payment for the outstanding amount on your credit card account number 78906521.

You have a total outstanding amount of $4000 on your credit card. There were calls made to the number provided to you by our executives but it turned out to be a nonexistent number. We have also sent you copies of your bills and many payment request letters but all of them went unheeded.

I believe that you are aware that nonpayment of the outstanding amount has adverse affect on your credit card rating and your name may be blacklisted. We would request you to get back to us immediately to avoid legal action.

Regards,

Tim Burton

Manager

Soon Financial Services