Category:

To

Katy Wilson

#75, Forest Field Avenue

San Diego, CA

Date: 13-12-2011

Subject: Claim letter

Dear Ms. Wilson

This letter is in reference to the stationery order that I made on 4^th December 2011. The purchase order was prepaid and the order number was 456756. I made an order for 10,000 visiting cards. But you have sent wrong material to me, as I have received letterhead stationery instead of visiting card.

I am sending your material back to you by spending $7 as the postage amount. Kindly accept my claim for the right material along with this $7 that I have spent for returning the faulty material. I hope you will be able to check the communication error at your office and will take care of these issues in future deliveries.

I’ll appreciate a quick corrective action so that I can get the material that I ordered for on time.

Yours’ sincerely

Mr. William Johnson

To

Joe Clooney

#67, Park field Avenue

San Diego, CA

Date: 13-12-2011

Subject: Claim letter for insurance

Dear Mr. Clooney

This letter is in reference claim insurance on my car. The insurance policy number of the car is 78965 B. Following are the accidental details:

On the evening of 7^th December 2011 I was driving through the forest lane when a car driven very rashly from the wrong side banged my car from the backside. The traffic inspector there also lodged a complaint against that driver whose copy has been attached with this letter.

The backside of my car was smashed along with the tail light and its backside bumper. My insurance papers clarify that I can apply for this claim. Kindly check all the required documents for your perusal that have been attached with this letter.

I’ll appreciate if you look into this matter and reimburse my money as soon as possible.

Yours’ sincerely

Mr. William Johnson

To

Name [here write the name of the recipient]

Address [write the address of the recipient]

Date [write the date of sending the letter]

Subject: Claim letter for [write the purpose of the claim letter]

Dear Sir/Ma’am [write a proper salutation and title for the recipient]

First paragraph: [The first paragraph should be used by the sender to write about  the incident that has lead you to ask for claim. Explain the condition or the fault briefly. ]

Second paragraph: [In this paragraph the sender must write detailed explanation of what has gone wrong with you or any of your instruments, and also mention about your eligibility criteria for the claim. You can also mention about the attached documents in this paragraph.]

Third paragraph: [The sender must conclude his/ her letter and mention that what sort of corrective action you are looking for, also mention that you are waiting for the reply.]

Yours’ sincerely

Name [write the name of the sender]

To

Patrick Patton

#346, Springfield Blvd.

San Diego, CA

Date: 18-12-2011

Subject: Insurance claim letter

Dear Mr. Patton

I am writing this letter to you to claim for my car repair after an accident. The insurance policy number of my car is HB78965. There are some major damages on my car, whose details are as follows:

On 15^th December 2011, I was driving through Springfield lane when a car with failed brakes smashed on the bonnet of my car. Although the lady driving that car was driving correctly but due to her failed brakes this accident happened in which front portion of my car got damaged. I have attached necessary documents for this claim with this letter for your perusal.

I’ll appreciate if you look into this matter and reimburse the money that I would have to spend on the repair of my car as soon as possible.

Yours’ sincerely

Mr. William Johnson

To

John B Brian

#567, Forest Lane

San Diego, CA

Date: 14-12-2011

Subject: Direct Claim Letter

Dear Mr. Brian

I am writing this direct claim letter as a notice for you to clear all the outstanding rent that is due on you. As per my records, you have not paid your house rent for last 4 months that makes a total amount of $2600 with all the real estate taxes included. You have to make full payment by first week of January 2012.

If in case you fail to make payment of this due amount partially or fully you will have to leave the rented accommodation before 10^th January 2011 and I would have to take necessary legal actions on you.

I’ll appreciate if you will make timely payments in order to avoid hassles for both of us.

Looking forward to hear from you soon.

Yours’ sincerely

Mr. Bill Anderson

San Diego, CA.

To

Mr. Will Grayson

Ground duty In charge

Verizon Airlines

San Diego, CA

Date: 13-12-2011

Subject: Claim letter for lost goods

Dear Mr. Grayson

I am writing this letter to inform you that I was travelling from your airline two days back on 11^th December 2011 from Dallas to San Diego. My ticket number is SD6754 and the airline number was BG817.

I was carrying two bags but when I reached the bag counter to collect my luggage one of the bag was missing. Your attendant told me that he’ll arrange my luggage within a day and will call me back.

But, till date, I haven’t received any call or information about it. I have lodged a complaint for missing luggage with your attendant. I have attached these documents, the copy of complaint registered, my ticket, my baggage receipts that I got from Dallas Airport while boarding.

Kindly look into the matter and arrange my luggage as soon as possible.

Yours sincerely

John Miller,

#34, Forest Drive,

San Diego, CA

766 659 9034

To

Joe Clooney

#67, Park field Avenue

Tax Officer

San Diego, CA

Date: 13-12-2011

Subject: Claim letter for tax return

Dear Mr. Clooney

This letter is in reference to claim for the tax return. I have paid an advance tax for this year every three months. By paying advance tax for four quarters, the total amount went to $4890.

When I calculated the tax due on me for this year it came around $4150. Hence I have overpaid my tax this year. I hereby, claim for a tax refund from the period of January’2011 to December ‘2011 for an amount of $740. I have attached all the necessary documents like Tax refund form, Tax receipts, my Ids and documents for your perusal.

I hope I have cleared formalities for the tax refund. Please feel free to contact me, if I have left anything for this tax refund procedure at 767 655 5091.

Yours’ sincerely

Mr. William Johnson

To

Julia Turner

Safe Life Insurance

E-5, Mane Street

San Diego, CA

Date: 13-12-2011

Subject: Death Claim Letter

Dear Ms. Turner

I am writing this letter with great regret to inform you that my father, Mr. Robert Simkins, has passed away on 3^rd December 2011. He was a life insurance policy owner in your company and his policy number is 67098.

The loss that we are facing cannot be fulfilled by anything, but since my mother is the nominee of the policy, this money can at least help her sustain her life without any difficulty. I have attached all the required documents, the claim form, certified copy of death certificate, insurance policy details for your perusal.

Kindly, issue the claim amount on my mother’s name, Mrs. Jane Simkins, and if possible kindly let us know when we can come to your office to collect the check for the compensation amount.

Yours’ sincerely

Mr. William Simkins

To

George Pitt

Accountant

EDS Technologies

San Diego, CA

Date: 13-12-2011

Subject: Claim letter for reimbursement of travel expenses.

Dear Mr. Pitt

I am writing this letter to inform you that I have joined back the office after my official tour to Dallas, Texas. This letter is in reference to the re-imbursement amount that is due for me, to settle down the travel expenses that I made during this trip.

I was on official trip to Dallas for four days. The total expenditure during this trip was $5800 which comprises of the Hotel Bill, Taxi fare, food expenses and my travel allowance. I have attached the necessary documents like all the bills, completed reimbursement form, Official letter for the trip for your perusal.

Kindly, clear this amount and add this to my this month’s salary so that it does not get delayed till next month. Hoping for a positive action from your side.

Yours’ sincerely

Mr. William Johnson,

Sales manager, EDS Technologies

To

Cheryl Smith

Claims Manager

Life Safe Insurance Company

San Diego, CA

Date: 13-12-2011

Subject: Letter for health insurance claim

Dear Ms. Smith

Please accept this letter as my, Mr. Sam Beaver’s formal appeal to your company for health insurance claim against my health insurance policy GH87675T.

I have been diagnosed with frozen shoulder and Dr. James G Morgan prescribed a surgery for the shoulder. I have gone through the surgery and total expenditure that I made on surgery, medicines and medical tests is approx $4500. I have also attached hospital bills, claim form, Dr. Morgan’s patient history report for your perusal.

I have checked my health insurance policy and it makes me eligible to claim for this reimbursement. Kindly look into the matter and reimburse my money spent on the treatment. I would appreciate if you can help me with this as soon as possible. You can contact me on 768 654 6578.

Yours’ sincerely

Mr. Sam Beaver

Claim letters are documents which are sent by an individual or a company to another in order to extend a claim on an item, a deal, a product and so on. Such letters are purely professional documents and are often written by externally sourced agents for a fee. Claim letters are also used by law courts and sometime, in special circumstances, they have legal validity.

• Claim letters must be comprehensive and precise simultaneously. The item claimed must be described in the introductory paragraph of the claim letter. This provides the recipient with an idea of what the letter purports and prepares him for the rest.

• Then, the reasons for claiming that particular item or product must be stated clearly. This is the most important part of the claim letter which will determine if the sender’s claims will be adjudged legitimate or not. Strong, well-reasoned arguments must be made on behalf of the claimant.

• The tone in which claim letters are written should be courteous and polite. Even under unsavory circumstances, the claim letter should keep all the formalities of letter writing in mind and be civil.

• In case of legal claim letters, the due procedures of the law must be observed, and the document verified by the necessary authorities.

Claim Letter

Sample Claim Letter

Claim Letter Format 

Insurance Claim Letter 

Direct Claim Letter

Claim Letter for lost goods

Formal Claim Letter

Death Claim Letter

Reimbursement Claim Letter

Health Insurance Claim Letter

Claim Letter Example

Claim Letter Template

Claim Letter to Insurance Company

Claim letter to Courier Company

Claim Letter to a Business

Claim Letter to a Bank

Letter for an Insurance Claim

Claim Letter to Travel Insurance

Claim Appeal Letter

Claim Adjustment Letter

To,

Roger Moore

Sales and marketing department head

Gas Garments Limited

34 Clock Tower Avenue

Illinois, New Land 8678

Dated: 6^th of January 2012

Subject: Claim for free product

Dear Mr. Moore,

I am writing this letter to claim for the free pair of shoes that I was supposed to receive along with my purchase. I had purchased three formal shirts from your organization along with which I was supposed to get a free pair of sports shoe.

I had made the purchase on 20^th of December 2011 when this offer was existing. I was told that the free product was out of stock and was promised that it would be couriered to me within the next one week. But, it has been more than two weeks and I have not received the free product.

I would request you to look into this matter as soon as possible and revert back.

Regards,

Tom Hanks.

To,

_____________ [name of the recipient]

_____________ [position in which he is working]

_____________ [name of the organization]

_____________ [office address] __________ street address, _____________ city ________________ postal code.

_____________: [date of drafting this letter]

Subject: _________________________________________[reason for writing the letter]

Dear _______________[name of the recipient along with appropriate title before it].

I am writing this letter to claim ____________________________________ [the type of claim made by the sender] that I deserve from your organization.

I was promised on _________________ [date on which purchase made was made or informed about claim] that I would get ____________ [claimed amount of product] by ________ [date on which the product or amount was promised].

I would request you to please look into the matter as soon as possible and take necessary action. In case of any further query you can please contact me on _____________ [mention the phone number]

Thanking you

_______________: [name of the sender]

_______________: [address of the sender] __________ street address, _____________ city ________________ postal code.

To,

Henry Cooper,

Claims Department Head,

Lombard Insurance Limited

34 Tyler Live Street

New York, New jersey 6500

Dated: 10^th of February 2012

Subject; Claim for the damage of my car.

Dear Mr. Cooper,

This letter is to claim for my car that has suffered damages due to an accident. My car insurance number is CR 8978.

I had insured my car on November 2011 which is a Ford make with model number XS4. Recently while driving on the highway a truck that was travelling at a breakneck speed came and hit my car. As a result, the bumper has been damaged and all the headlights are broken. The windshield has also broken. I would like to claim for the amount spent on repairing that is around $1000.

I would be highly grateful if you look into the matter and process my claim. I am herewith enclosing all the necessary documents needed for the claim.

Regards,

Larry King.

To,

Brett Lee,

Delivery department head,

Fast delivery Courier Service

56 Yankee Doodle Lane,

Jackson City, Las Vegas 7468

Dated: 4^th of February 2012

Subject: Claim for the courier amount

Respected Mr. Lee,

The purpose of writing this letter is to claim for the courier amount that I had paid to your company to deliver my courier. The order number of the courier is A567.

I had couriered a parcel from your courier company on 20^th of January 2012. I was charged $100 for availing your services. I had a word with the individual to whom I had sent the courier but he said that he has not received it yet. So, I would like to claim the amount that I had paid you in order to avail your service. I also want the parcel to be returned.

I believe that you will look into the matter and I will be compensated.

Regards,

Matthew Hayden

To,

John Woo

Managing Director

Tuna Fish Limited

45 Universal High Road

Carolina City, New Jersey 7890

Dated: 10^th of February 2012

Subject: Claim for outstanding payment

Respected Mr. Woo,

I would like to inform you that your payment for the delivery of consignment made by us is still outstanding. We had delivered a consignment of tuna fish to your organization on 4^th of January 2012.

It was promised to us that we would receive the full payment within next one week. But it is more than one month and we still have not received the payment. The total outstanding amount is $4000. I would request you to make the payment as soon as possible. If the payment is made we can have further business associations.

I would request you to process the claim amount as we are a small organization and it becomes difficult for us to operate if payment is outstanding.

Thanking you,

Roger Moore.

To,

Brett Lee

Banking Department Head

34 Annie Besant Road

New York, New Jersey 6789

Dated: 5^th of February 2012

Subject:  Claim for deduction from my savings account

Respected Mr. Lee,

This is to inform you that I would like to claim for the deduction made from the savings account number 9393-39393-3939 that I hold in your bank. The amount was deducted as annual fees of the credit card issued by your bank.

I was checking my account statements day before when I realized that an amount of $100 has been deducted from my bank account for the credit card issued by your bank. I would like to inform you that I had never applied for any credit card from your bank. Above that I was also never informed about the deduction from my account.

I would like you to credit the amount that was deducted. I also request you to please cancel the credit card you have issued as I don’t need it.

Regards,

Tom Wilkinson

To,

Terry Rod

Claims Department Head

Feel Good Health Insurance

45 Irish Type Street

North Carolina, North Dakota 7890

Dated: 12^th of February 2012

Subject: Claim for my medical expenses

Respected Mr. Rod,

I am writing this letter to claim for the amount that I had incurred as medical expenses in the beginning of this month. I am a holder of medical insurance in your organization with policy number being MI-099-9999-978.

I experienced chest pain on 2^nd of February 2012 and as a result I had to be admitted in a hospital for various tests which includes ultra sonography and a cardio test. The hospital in which I was admitted is BM Cardio which is a registered hospital in your medical list.

I would request you to look into this matter and compensate me with the amount spent. I am enclosing the medical bills as well as test reports along with the letter.

Regards,

John Mayo.

To,

Roger Moore,

Senior Claims Manager

Lombard Travel Insurance

21 Universal High Street

Holly Wood, Los Angeles 6789

Dated: 12^th of February 2012

Subject: Claim for travelling compensation

Dear Mr. Moore,

I am Tim Burton holder of policy number TI67 in your organization.  I would like to claim under the policies and procedures stated in my travel insurance policy.

On an emergency basis I had to make a trip to Egypt in the month of January as my mother was not keeping well. A lot of amount has been incurred on travelling which totals up to $5000. I believe that the lock in period of my insurance policy that is a total of 3 years is over. So  that makes me eligible to claim for my travel compensation.

I would request you to process my claim request as soon as possible as I am having some financial constraint. I am enclosing all my travelling bills and other needed documents.

Regards,

Tim Burton.

To,

Larry King

Claims Manager

Lombard General Insurance

23 Time Line Road,

West Minster, United Kingdom 5678

Dated: 10^th of February 2012

Subject: Appeal for the claim made.

Respected Mr. King,

This letter is to inform you that I had made claim for the compensation for the damages of my car. I hold car insurance under your company with policy number CI 789.

I had written a claim letter on 10^th of January 2012, but there has been no response till now. Usually it takes around two weeks to get the compensation for the amount but it’s been a month and even an investigation officer has not yet come to look into the matter.

I would request you to look into the matter. I am going through a terrible financial crisis and urgently in need of the compensation amount. I am also enclosing the repairing bills of my car along a photo copy of my policy.

Regards,

Nathan Lee.

John Mayo.

To,

Harry Brown

Consignment Department Head

West Side Garments Limited

45 Tango Charlie Road

New York, New Jersey 6790

Dated: 10^th of January 2012

Subject: Adjustment for the claim amount

Dear Mr. Brown,

This letter is in regards to the claim made by our organization on 21^st of January for delivery of one thousand readymade garments. We had received only eight hundred pieces of readymade garments in the consignment sent by you on 7^th of January 2012, so we would like you to adjust remaining two hundred garments in the next consignment.

We have already paid in advance for the claim made by us for one thousand readymade garments. We had paid you $2000, but as there were less number of garments sent in this assignment we would be paying $400 less in the next consignment.

I would request you to look into the matter and make the adjustment.

Regards,

Norman Creed.