Category: Claim Letters

Claim letters are documents which are sent by an individual or a company to another in order to extend a claim on an item, a deal, a product and so on. Such letters are purely professional documents and are often written by externally sourced agents for a fee. Claim letters are also used by law courts and sometime, in special circumstances, they have legal validity.

• Claim letters must be comprehensive and precise simultaneously. The item claimed must be described in the introductory paragraph of the claim letter. This provides the recipient with an idea of what the letter purports and prepares him for the rest.

• Then, the reasons for claiming that particular item or product must be stated clearly. This is the most important part of the claim letter which will determine if the sender’s claims will be adjudged legitimate or not. Strong, well-reasoned arguments must be made on behalf of the claimant.

• The tone in which claim letters are written should be courteous and polite. Even under unsavory circumstances, the claim letter should keep all the formalities of letter writing in mind and be civil.

• In case of legal claim letters, the due procedures of the law must be observed, and the document verified by the necessary authorities.

Claim Letter

Sample Claim Letter

Claim Letter Format 

Insurance Claim Letter 

Direct Claim Letter

Claim Letter for lost goods

Formal Claim Letter

Death Claim Letter

Reimbursement Claim Letter

Health Insurance Claim Letter

Claim Letter Example

Claim Letter Template

Claim Letter to Insurance Company

Claim letter to Courier Company

Claim Letter to a Business

Claim Letter to a Bank

Letter for an Insurance Claim

Claim Letter to Travel Insurance

Claim Appeal Letter

Claim Adjustment Letter

To,

Harry Brown

Consignment Department Head

West Side Garments Limited

45 Tango Charlie Road

New York, New Jersey 6790

Dated: 10^th of January 2012

Subject: Adjustment for the claim amount

Dear Mr. Brown,

This letter is in regards to the claim made by our organization on 21^st of January for delivery of one thousand readymade garments. We had received only eight hundred pieces of readymade garments in the consignment sent by you on 7^th of January 2012, so we would like you to adjust remaining two hundred garments in the next consignment.

We have already paid in advance for the claim made by us for one thousand readymade garments. We had paid you $2000, but as there were less number of garments sent in this assignment we would be paying $400 less in the next consignment.

I would request you to look into the matter and make the adjustment.

Regards,

Norman Creed.

To,

Larry King

Claims Manager

Lombard General Insurance

23 Time Line Road,

West Minster, United Kingdom 5678

Dated: 10^th of February 2012

Subject: Appeal for the claim made.

Respected Mr. King,

This letter is to inform you that I had made claim for the compensation for the damages of my car. I hold car insurance under your company with policy number CI 789.

I had written a claim letter on 10^th of January 2012, but there has been no response till now. Usually it takes around two weeks to get the compensation for the amount but it’s been a month and even an investigation officer has not yet come to look into the matter.

I would request you to look into the matter. I am going through a terrible financial crisis and urgently in need of the compensation amount. I am also enclosing the repairing bills of my car along a photo copy of my policy.

Regards,

Nathan Lee.

John Mayo.

 

To,

Roger Moore,

Senior Claims Manager

Lombard Travel Insurance

21 Universal High Street

Holly Wood, Los Angeles 6789

Dated: 12^th of February 2012

Subject: Claim for travelling compensation

Dear Mr. Moore,

I am Tim Burton holder of policy number TI67 in your organization.  I would like to claim under the policies and procedures stated in my travel insurance policy.

On an emergency basis I had to make a trip to Egypt in the month of January as my mother was not keeping well. A lot of amount has been incurred on travelling which totals up to $5000. I believe that the lock in period of my insurance policy that is a total of 3 years is over. So  that makes me eligible to claim for my travel compensation.

I would request you to process my claim request as soon as possible as I am having some financial constraint. I am enclosing all my travelling bills and other needed documents.

Regards,

Tim Burton.

To,

Terry Rod

Claims Department Head

Feel Good Health Insurance

45 Irish Type Street

North Carolina, North Dakota 7890

Dated: 12^th of February 2012

Subject: Claim for my medical expenses

Respected Mr. Rod,

I am writing this letter to claim for the amount that I had incurred as medical expenses in the beginning of this month. I am a holder of medical insurance in your organization with policy number being MI-099-9999-978.

I experienced chest pain on 2^nd of February 2012 and as a result I had to be admitted in a hospital for various tests which includes ultra sonography and a cardio test. The hospital in which I was admitted is BM Cardio which is a registered hospital in your medical list.

I would request you to look into this matter and compensate me with the amount spent. I am enclosing the medical bills as well as test reports along with the letter.

Regards,

John Mayo.

To,

Brett Lee

Banking Department Head

34 Annie Besant Road

New York, New Jersey 6789

Dated: 5^th of February 2012

Subject:  Claim for deduction from my savings account

Respected Mr. Lee,

This is to inform you that I would like to claim for the deduction made from the savings account number 9393-39393-3939 that I hold in your bank. The amount was deducted as annual fees of the credit card issued by your bank.

I was checking my account statements day before when I realized that an amount of $100 has been deducted from my bank account for the credit card issued by your bank. I would like to inform you that I had never applied for any credit card from your bank. Above that I was also never informed about the deduction from my account.

I would like you to credit the amount that was deducted. I also request you to please cancel the credit card you have issued as I don’t need it.

Regards,

Tom Wilkinson

To,

John Woo

Managing Director

Tuna Fish Limited

45 Universal High Road

Carolina City, New Jersey 7890

Dated: 10^th of February 2012

Subject: Claim for outstanding payment

Respected Mr. Woo,

I would like to inform you that your payment for the delivery of consignment made by us is still outstanding. We had delivered a consignment of tuna fish to your organization on 4^th of January 2012.

It was promised to us that we would receive the full payment within next one week. But it is more than one month and we still have not received the payment. The total outstanding amount is $4000. I would request you to make the payment as soon as possible. If the payment is made we can have further business associations.

I would request you to process the claim amount as we are a small organization and it becomes difficult for us to operate if payment is outstanding.

Thanking you,

Roger Moore.

To,

Brett Lee,

Delivery department head,

Fast delivery Courier Service

56 Yankee Doodle Lane,

Jackson City, Las Vegas 7468

Dated: 4^th of February 2012

Subject: Claim for the courier amount

Respected Mr. Lee,

The purpose of writing this letter is to claim for the courier amount that I had paid to your company to deliver my courier. The order number of the courier is A567.

I had couriered a parcel from your courier company on 20^th of January 2012. I was charged $100 for availing your services. I had a word with the individual to whom I had sent the courier but he said that he has not received it yet. So, I would like to claim the amount that I had paid you in order to avail your service. I also want the parcel to be returned.

I believe that you will look into the matter and I will be compensated.

Regards,

Matthew Hayden

To,

Henry Cooper,

Claims Department Head,

Lombard Insurance Limited

34 Tyler Live Street

New York, New jersey 6500

Dated: 10^th of February 2012

Subject; Claim for the damage of my car.

Dear Mr. Cooper,

This letter is to claim for my car that has suffered damages due to an accident. My car insurance number is CR 8978.

I had insured my car on November 2011 which is a Ford make with model number XS4. Recently while driving on the highway a truck that was travelling at a breakneck speed came and hit my car. As a result, the bumper has been damaged and all the headlights are broken. The windshield has also broken. I would like to claim for the amount spent on repairing that is around $1000.

I would be highly grateful if you look into the matter and process my claim. I am herewith enclosing all the necessary documents needed for the claim.

Regards,

Larry King.

To,

_____________ [name of the recipient]

_____________ [position in which he is working]

_____________ [name of the organization]

_____________ [office address] __________ street address, _____________ city ________________ postal code.

_____________: [date of drafting this letter]

Subject: _________________________________________[reason for writing the letter]

Dear _______________[name of the recipient along with appropriate title before it].

I am writing this letter to claim ____________________________________ [the type of claim made by the sender] that I deserve from your organization.

I was promised on _________________ [date on which purchase made was made or informed about claim] that I would get ____________ [claimed amount of product] by ________ [date on which the product or amount was promised].

I would request you to please look into the matter as soon as possible and take necessary action. In case of any further query you can please contact me on _____________ [mention the phone number]

Thanking you

_______________: [name of the sender]

_______________: [address of the sender] __________ street address, _____________ city ________________ postal code.