Category: Cancellation Letters

Cancellation letters are presented by outlining the matter that is to be revoked or withdrawn. Such a document must be very specific, yet depicting the actual reason of revocation, so that it does not create a room for misunderstanding. Therefore, it is essential to document such a letter comprehensively yet clearly so that the concern person does not misinterpret it. Essentially, the document should be drafted by keeping in mind the following indispensable factors.

• The actual purpose of cancellation must be relevant and depicted appropriately so that the concern person could realize the necessity of the revocation process.
• The document must maintain a courteous approach all through so that it does not create a scope of misunderstanding.
• The language of the document must be accessible without being much complicated so that it does not create any misconception among the two concern parties.
• One must write the document with full authentication or certification so that the recipient does not find a scope to deny the receipt of the letter.

Apart from the following necessary factors, one might not forget to include the kind of action he or she is expecting from the same. This would help the concern authority to act accordingly.

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• Mobile Phone Line Cancellation Letter
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• Service Cancellation Letter Template
• Cheque Cancellation Letter
• Event Cancellation Letter
• Membership Cancellation Letter
• Agreement Cancellation Letter
• DD Cancellation Letter
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• Free Cancellation Letter
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• Cancellation Letter Of Services
• Cancellation Letter for Insurance
• Credit Card Cancellation Letter
• Cancellation Letter for Gym Membership
• Cancellation Request Letter
• Credit Card Cancellation Request Letter
• Insurance Cancellation Request Letter
• Lease Agreement Cancellation Letter
• Rental Agreement Cancellation Letter
• Rental Contract Cancellation Letter
• Distributor Contract Cancellation Letter
• Life Insurance Cancellation Letter
• Reservation Cancellation Letter
• Request for Cancellation Letter
• Facility Cancellation Letter
• Hotel Meeting Cancellation Letter

To,

Eric Bob

123 Red Block, Park Street

Main Building, Lavender floor

Buckingham, UK

10^th August 2012

Subject: Cancellation of the hotel meeting, as scheduled for 20^th August 2012.

Respected Mr. Bob,

I am writing this letter on behalf of the board of directors of UNICORN Company. I am writing to inform you that the meeting that was scheduled on 20^th August 2012 at “Wisdom Tree Hotel” is cancelled.

Some of the attendants, who were invited to attend the meeting at the hotel, have notified us that they won’t be able to mark their presence on the scheduled date due to some urgent appointments or prior work commitments. Without the presence of all the members, the meeting would not meet the required objective. Due to the above mentioned reasons, organisers of the meeting have decided to cancel it and shift it to a more favourable date.

The meeting will be rescheduled at the same venue that is “Wisdom Tree Hotel”, the next week or the next to next week. Our secretary would give you a call to check your availability and schedule a meeting as per the convenience of all.

I hope that the cancellation of the meeting has not caused problems in your schedule and plans. You will be reverted soon about the re-plan of the meeting.

Thanks for your support and consideration.

Sincerely,

Ronny Noelle

UNICORN Company

To,

Mr. George Henry

Principal,

Glory Morning School

Park Avenue Street

London

25^th of August, 2012

Sub:  Request for cancellation of bus services for my child

Respected Sir,

I am Mr. Matthew Gomes, father of Charles Gomes, a student of your school studying in class 5A. I am writing this letter to kindly request you to please cancel the bus facility provided to my child from 1^st of September, 2012.

My son, Charles Gomes has been availing the school bus services since 2010 as I could not drop him and pick up from school as I was on an official project where I had to move from one city to another very frequently.

Now, since I have changed by job and I am working full time in London, I can manage to drop and pick up my son from the school and thus wish to cancel the services. I have already paid for the services in advance till 31^st of September, 2012 and thus request the authorities to kindly refund one month advance which I have paid.

Please let me know if I need submit any other document or have to fulfil any other formality for the cancellation of the facility.

Regards,

Matthew Gomes

Mb.889009877

To,

Roger Moore

Store manager

Kentucky Departmental Stores

32 Tan Skin Drive

Kentucky, Los Angeles 4567

Dated: 12^th of May 2012

Subject: Request for cancellation of order

Dear Mr. Moore,

This letter is in regards to the order placed by me at your store on 10^th of May 2012 for delivery of monthly grocery items at my residence. This is to bring to your notice that I would like to request you to cancel the order as I have to go out of town.

Every month I place an order at your store for groceries required to be delivered at my residential address. I make the payment after the groceries are delivered. Similarly this month too I had placed an order and the groceries that were supposed to be delivered by 15^th of May. But all a sudden some official work has come up and I will have to go out of town for a month on official tour. As a result I will have to cancel the request. If the groceries are delivered, my money will be wasted as I won’t be there to use them and it will expire.

I hope you understand my problem and keep my request for cancellation.

Regards,

Chris Evans

To,

Roger Troy

Advance Language Institute

132 William’s street, Main Block

Large Avenue Building, 1^st Floor

Nottingham, UK

11^th August 2012

Subject: Registration cancellation for 3 years French Diploma.

Respected Sir,

This letter is to bring to your kind notice that I wish to cancel my registration for a three year French Diploma Course that I have applied from your institute. I have got my name registered on 5^th August 2012 by paying an advance payment cheque of $500. Due to some unavoidable circumstances, I cannot pursue my diploma course form your institute.

I was registered in the name of Joey Dickens, with registration no 389293. Recently I have been informed by my college that I am being shifted for my post graduation internship, to some other city. I would no longer stay at this place and I am therefore cancelling my registration. I request you to kindly return my advance payment at the earliest. I am available from 10:00 AM to 5:00 PM to come at your reception desk and fulfil all the requirements that are necessary for this registration cancellation

As mentioned on your website, I am supposed to submit a total of $10 as the cancellation fee, and thus I am enclosing a cheque of $10 along with this letter. I hope that you will look into the matter and do the needful.

Thanking you!

Sincerely,

Joey Dickens

To,

Leonardo Noelle

Hotel Lavender

Avenue Street, Win Square Building

Buckingham, UK

10^TH August 2012

Subject: Reservation cancellation at your hotel.

Respected Sir,

I am writing this letter to request you to kindly cancel my reservations at your hotel that I made on 5^th August 2012 for 2 rooms which were to be occupies on 15^th of August, 2012. I was informed to give a notice, two days prior to the reserved date, so I am writing to notify you for the same.

I am really sorry for the inconvenience caused. Due to some urgent appointments and prior commitments with my company, I had to shift my flight for one month. As mentioned on your website, under the cancellation process and procedures, I am entitled to have my full deposit back in case I file my cancellation before 2 days of reserved date. I therefore request you to kindly transfer 100$ back to my bank account in the name of Bank of Buckingham, with the account number 392039022.

I hope to visit your hotel the next month along with my family for leisure purpose. I hope you understand my request for the cancellation of the reservation at your hotel.

Thanks a lot for your time and consideration.

Sincerely,

Henry Rault

To,

Jenny Williams

ABC Life Insurance Limited

178 Main Orchard Street

Win Store Building, Square No. 12

Nottingham, UK

10^TH August 2012

Subject:  Request for cancellation of life insurance policy number 6772892.

Dear Williams,

I am writing this letter to bring to your notice that I wish to cancel my life insurance policy with a policy number 6772892, in the name of George Watson, with effect from 31^st of August 2012. I need to cancel this policy due to some personal reasons.

I would be thankful to you if you send me a written confirmation that my request has been registered and the cancellation procedures are under your process. Once the policy is cancelled, you are kindly requested to send back all the documents and papers that I have submitted with your company.  I also request you to refund the unused portion of my policy premium and terminate all the monthly payments and premiums.

I hope that I will be informed soon about the cancellation of my policy number 6772892.

Please let me know if any other document needs to be submitted or any other formality needs to be completed from my side regarding the cancellation of the policy.

Thanking you in anticipation.

Sincerely,

George Watson

To,

Michael Gomes

Managing Director

ABC Limited

78, Avenue Street

London, UK

1^st August, 2012

Sub: Cancellation of Distributor Contract Number AQ/000/9787876

Dear Mr. Michael,

This is to bring to your notice that we Gas Garments Limited, wish to cancel the Distributor Contract Number AQ/000/9787876 that we entered with your organization ABC Limited on 1^st July, 2011. As per the contract, ABC Limited was supposed to sell the garments manufactured by Gas Garments Limited in the London region. The contract further stated that ABC Limited during the contract period of 2 years will not be allowed to sell the garments manufactured by any other company.

But recently our market researchers have found that your company is not adhering to the terms of the contract and also selling the garments manufactured by our competitors and thus we wish to cancel this contract. The contract stands cancelled with immediate effect and your company is kindly requested to send back all the stock of Gas Garments Limited to its office.

Since your company has not adhered to the terms and conditions mentioned in the contract, a penalty of $5000 will have to be paid by your company. Please find other details of the cancellation enclosed with this letter.

Let us know if you have any other doubts or query regarding the same.

Regards,

Paul Smith,

Gas Garments Limited.

To,

Mark Jacob

CEO, PQR Limited

65, Park Hills,

London

10^th August 2012

Subject: Rental contract cancellation

Dear Jacob,

I am writing this letter on behalf of my organisation ABC Limited to bring to your notice that we wish to cancel the rental contract number Q/787/787 that we entered with your organisation PQR Limited on 1^st of August, 2011.

As per the contract, the property of ABC limited located at 67, Avenue Park with area of 2000 sq yards was given on rent to PQR Limited for a period of 2 years for carrying out commercial activities. As per the contract, your company was supposed to pay a monthly rent of $1000 by first week of every month.

For the first few months, the payment by your company was regular and on time, but after that the payments became late. Now when we checked our company records, we have found that your company has not paid rent for the last 3 months in spite of several reminders being sent to you.

Thus due to non payment of the rent, we wish to cancel the rental agreement. We are giving you a notice period of 15 days starting from 15^th of August to vacate the property. Thus you ate kindly requested to vacate the property by 31^st of August, 2012 and pay your pending rent with late fees of 10%  else we will be forced to take a legal action against you.

Please find a copy of the rental agreement enclosed with this letter.

Regards,

Matthew Gomes,

ABC Limited.

To,

Paul Jackson

2^nd Floor, Main Floral Building

Orchard Street, Avenue Block

Nottingham, UK

10^TH August 2012

Subject: Rental agreement cancellation letter of my house number 34.

Dear Jackson,

I am writing this letter to bring to your notice that I wish to cancel the rental agreement that we entered in November 2010 regarding my House Number 34, located at Avenue Hills. As per the agreement, the house mentioned above was given on a rent to you for a period of 2 years starting from 1^st of November, 2010.

Now, due to some personal reasons, I have to sell this house and thus wish to cancel the present rental agreement. As per the terms and conditions of the agreement, I am giving you a notice period of 15 days to vacate the house and thus you are requested to hand over the property in proper condition by 31^st of August, 2012.

You have given me a security deposit of $300 which I will give you back at the time of giving hand over of the property. I wish to let you know that you were undoubtedly a very good tenant throughout and always paid your rent on time. Please let me know if you have any queries or doubts.

Thanks for your cooperation.

Sincerely,

Harry Roy