Category: Professional Letters

Sample Professional letter template

Your name

Physical address (city, sate, Zip code)

Contact details (phone number and email id)

Date

Recipient’s name

Title

Name of the company or organization

Physical address (city, state, Zip Code)

Dear Mr. or Ms. (last name):

Body of the letter

Body of the letter is usually divided into three paragraphs. However, you could add on more paragraphs as well, but minimum is three.

The first paragraph is the introduction paragraph. You introduce yourself and the purpose of your letter. The words that you use should strike a connection with the reader. Make sure you use simple form of language, nothing too fancy as such.

The second paragraph should cover the details related to the purpose behind the letter being written.

The last paragraph as such should sound pleasing. You should thank the reader for taking out time and looking into the letter.

Yours sincerely

Name

Signature

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Sample Professional letter writing

Professional letter writing is not at all a cumbersome task. Just like any other form of formal letter, this kind of a letter also has some guidelines that need to be followed. The following lines will help you get a picture as to what format to be followed while writing a professional letter.

First thing that is written in a professional letter is the ‘From’ address and it is followed by the ‘To’ address. The next thing that counts is the way you refer to them. If you refer by saying ‘hey there’, the reader might not take it in a good way. On the other hand, if you begin your letter by saying ‘Dear Mr. or Ms. XYZ’, the reader feels that he or she is well appreciated. This is important because, the reader can only give a 100% to your letter when he or she is happy with the gesture. In almost all business letters, the reader is referred in the most formal and respectful manner.

Keeping these points in mind, you can go by filling up the body of letter divided in three paragraphs. Conclude the letter by thanking the reader; make sure you use pleasing words.

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Sample Professional letter writing template

Your name

Physical address

City, State, Zip Code

Contact number

Email address

Date

Addresses Name

Title

Company’s address

City, State, Zip Code

Phone Number

Email Address

Dear Mr. or Ms. (Last Name):

Body of Letter

The body of the letter is usually divided into three paragraphs. There are certain points you need to remember before you pen down the professional letter. First, know the fact that the body of letter is considered as the important part of the letter. Make sure that you use the most basic language. By going too fancy, you might just deviate from the topic.

The first paragraph is where you introduce yourself and mention the purpose behind you writing the letter. The second paragraph is where in you elaborate on the purpose. The last paragraph however is where you thank the reader. Use pleasing words and highlight on the purpose.

Thanking yours

Yours sincerely

Name

Signature

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Sample Professional resume cover letter

Bruce Williams

32 G Lakeview

13^th Street, Kansas

Missouri 78659

555-6969

27^th April 2010

Robert Brown

MS Software Tech

West Hampshire

B Boulevard Street

London 86956

Dear Mr. Brown,

I am Bruce, a final year Engineering student. I am looking out for the most appropriate opportunity that will help me to get the right kind of experience and exposure in software development. This will also help me understand the work culture and give me some practical experience of dealing with the problems.

I will be in London from September to December and it has been a dream to be a part of your esteemed organization. I would be grateful if you would consider my kind request and give me this opportunity to gain some practical experience.

I am hoping to hear from you at the earliest. Thank you so much for reading this letter.

Yours sincerely

Bruce Williams

(Signature)

Enclosed: Resume

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Sample Professional sales letter

27^th April 2010

Bruce Williams

27^th Boulevard Street

Kings Road

West Hampshire- 78696

Dear Mr. Williams:

Hello, my name is Katherine. We had met last week at a carnival, wherein you had liked the products that were displayed by our company. Unfortunately, you had no time to look into the products and you had asked us to notify you about our next sale or exhibition.

We are putting up a display of our products in the Central Park from this weekend. Our products would be on display for two weeks. This time the range is much better and the sale will go on for a longer duration of time as compared to the last one. As you know, we sell all hand made products and the advantage is that they are all safe. What you had seen last week was just a glimpse of what we have, this week we are conducting the affair on a yet bigger scale.

We would be more than happy to see you there. Getting a customer like you associated with our business will make us feel good. For any further queries, you can always get back to us on the posted numbers.

Thank you

Yours sincerely

Richard Gere

Signature

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Sample Professional thank you letter

Richard Mathews

12^th Main Street

Kansas Missouri 87965

27^Th April, 2010

Bruce Williams

The Manager

XYZ organization

Kansas Missouri 56986

Dear Mr. Williams:

I am Richard from the Red Cross Society; I want to thank you for the kind donation that you have given for our society. We want to express our gratitude and appreciate people like you, who understand the needs of other people and help the needy to seek a better life.

I am running short of words for your kind gesture. We, at our end, want to thank you and May god bless you and bestow upon you all that you need. You have brought a new ray of hope in many people’s lives.

Thank you once again. We would be glad if you could come down to our society in person and spend some time with us. Please do let us know when you get time out of your schedule. I am looking forward to hear from you.

Yours sincerely

Richard Mathews

Signature

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Sample Professional thank you letter template

Your name

Physical address

Street, City, Zip Code

Phone number

Email Address

Date

Recipient’s Name

Physical address

Street, City, Zip Code

Phone number

Email Address

Dear Mr. or Ms. (Last Name):

Body of the letter

Divide the body of the letter into 3 parts. You could have more paragraphs as well, but three is the minimum. Make sure the language that you use is decent and at the same time simple. This way the reader will not have any problem comprehending as to what you are trying to put across.

The first paragraph is usually the introduction paragraph. You introduce yourself, your firm and the purpose behind you writing the letter.

The second paragraph is where you elaborate on the purpose a little more. All that you want and wish to expect from the other end can be placed in this paragraph.

The third paragraph is where you thank the reader with pleasing words.

Yours sincerely

Name of the person

Signature

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Sample professional letter

Helen R Mathews

27^th Boulevard Street

Kansas, Missouri  78696

27^th April 2010

Richard Gere

15^th Street,

Kansas, Missouri 78693

Dear Mr. Gere

I am Helen from the citizen Freedom Society; I work as the General Manager there. I want to thank you for your kind gesture. The donation that you have given to our organization is certainly proving to be of great help to us.

The vision that we had 5 years ago of coming up with a society that helps teenagers face the real world and meet all its challenges has come true, all thanks to kind people like you. We ensure that the teenagers in and around our neighborhood are not pressurized by the monsters of the society.

We would be glad if you come to our society someday, many people wish to meet you. Please do take time out and visit us. We are looking forward to hear from you.

Yours sincerely

Helen R Mathews

Signature

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