Category: Office Letters

Office letters are formal documents traded within the precincts of an agency office. These letters hold official substance and are of huge consequence in professional matters, the very fact which legitimises it as well as makes it important to write it respectfully. Nowadays, a plethora of websites are supplying readers with effective tips on how to do justice to office letters. Even a starter can easily fall back on those commands to write flawless formal letters.

However, writing an official letter is not child’s play. The character of the letter depends hugely on the nature of purpose and the hierarchy of officer being written to. The letters are distinguished on the basis of the subject whether it is an employment letter, business letter, academic letter, consumer letter, finance letter, legal letter, government letter or a personal letter. Each of them carries a weight of its own in closing an official deed.

The following must be included in the office letters:

• The subject must be clear and give away the purpose of writing it in lucid terms.

• The time limit of reacting to the letter must be spelled put properly.

• The basic matter must be given out in the first paragraph itself.

Authorization Letter – Claiming a Package

Authorization Letter – Claiming a Check

Meeting / Appointment Confirmation Letter

Seminar / Workshop-Confirmation of Attendance

Letter of Travel Arrangements

Letter of Travel Arrangements from a Travel Agent

Apology Letter – Tardiness

Letter Canceling a Meeting

Sample Office Letter

Office Sales Letter

Office Letter Format

Last Day Office Letter

Official Letter Template

Medical Office Letter

Office Relocation Letter

Office Clerk Cover Letter

Probationary Officer Cover Letter

Loan Officer Cover Letter

Warrant Officer Recommendation Letter

From,

Anthony Jackson,

Loan Officer,

City Bank,

New York-11701

USA

June 05, 2011

HRD Head,

Dear Sir,

Sub- Recommendation for the post of Warrant Officer

Ref- Application No. 70012/Dated 06/01/2011

With this letter I would like to recommend Mr. Steven Garcia for the post of Warrant Officer in the bank. Mr. Steven Garcia has already submitted the application for the same as mentioned in the reference. I know Mr. Steven Garcia very well and also his previous job. He is a well qualified and experienced person for this job.

I hope that you will take my recommendation in your due consideration and make a sensible decision regarding this post. I have already recommended for several posts in the bank and the bank has got the best possible candidate for the same.

I hope that you will give a positive response to Mr. Steven after my recommendation.

Thank You,

Sincerely,

Anthony Jackson,

Download Warrant Officer Recommendation Letter

Edward Thompson,

810, Albertson,

New York-11701

USA

June 05, 2011

Head of HRD Dept,

City Bank,

New York-11701

Dear Sir,

Sub- Application for the post of Loan Officer

Ref- Advertisement No.000123/ Dated June 01, 2011

With reference to your advertisement in New York Times as above I hereby apply for the post of Loan Officer in your bank. Based on my qualification and experienced I would be an eligible candidate for the post of Loan Officer.

As far as my qualification is concerned I am a commerce graduate and also have experience of two years working as a clerk under a loan officer in New York Co-op Bank. I hope that my qualification and experienced would be enough to convince you to choose me for the post.

I have attached the copies of certificates which you can go through for further information about my qualification.

I would be waiting for your early call and looking forward a result oriented interview for the same.

Thank You,

Sincerely,

Edward Thompson

Download Loan Officer Cover Letter

William Jones,

HRD Head,

ABC Bank,

Colorado-81212,

USA

June 05, 2011

Mark Williams,

56, Canon City,

Colorado-81212,

Dear Mr. Mark

Sub- Appointment as a Probationary Officer in the Bank

Ref- Application No. 99956/Dated April 10, 2011

With reference to your application as above and test and interview that we had with you we have come to the conclusion that you have been appointed as a probationary officer in our bank.

You will work as a probationary officer for the period of two years and depending on your performance you will be placed on the appropriate post. The post of probationary officer will subject to the following emoluments;

$ 5000 as basic salary,

$ 1000 DA

$ 500 Other Allowances

The post is also subject to some perquisites in the form of non-cash items like concessions, etc.

You can join your duty from this June 10, 2011.

Thank You,

Sincerely,

HRD Head

Download Probationary Officer Cover Letter

Daniel Harris,

Head, HRD,

Red and Blue Inc,

Florida-32224,

USA

June 05, 2011,

James Lewis,

45, Atlantic Beach,

Florida- 32224,

Dear Mr. James,

Sub- Appointment as a clerk

Ref- Application No. 0002/ Dated May 10, 2011

With reference to the interview that we had on May 25, 2011 and your application as mentioned above we have found that you are an eligible person to be appointed for the post of clerk in our company. We are satisfied with the qualification that you have as well as with the experience from previous job.

The appoint as a clerk will subject to the following emoluments;

Basic Salary $2000

Other Allowances $1000

You can collect your appointment letter from the office of our company and join the post from this June 10, 2011.

We hope that you will discharge your duties to the best possible for you on your job and will be able to establish a cordial relations other colleagues in the company.

Thank you,

Sincerely

HRD Head

Download Office Clerk Cover Letter

James Anderson,

President,

Anderson Finance Consultancy Inc,

California-92308,

USA

June 04, 2010

To All Employees,

Anderson Finance Consultancy Inc,

Sub- Relocation of Office

Due to increasing number of employees and congestion of the current office and taking in due consideration the grievances of our several employees, the management of the company has ultimately decided to relocate the office of the company from its current place in Apple Valley to its new place in Baldwin Park.

The new place of the office will have enough space so that the employees do not feel any kind of congestion and it is located in an open area because which employees will have feeling openness.

However, the current location would still the main office of the company where top management will sit. The middle and lower level employees of the company need to report in new office from this June 10.

We hope that our employees will like the new place and will improve their performance due to more extent of openness.

Thanking You,

Sincerely,

President

Download Office Relocation Letter

Richard Robinson,

Head, Human Resource Dept,

Red and Blue Hospital,

Alabama-35010,

USA,

June 05, 2011

Mark Nelson,

563, Alexander City,

Alabama-35010,

Dear Mr. Nelson,

Sub- Appointment as an assistant Surgeon in medical team

Ref- Your Application Dated May 25, 2011

As you know that we have been looking for an assistant surgeon for the medical team of our hospital. When we come across your application for this post we have found you could be the right person who can best serve this post in our hospital.

Your qualification for this post is best suited and experience of one year would enough to perform the job of this post. So, we have decided to appoint you as assistant surgeon of medical team of our hospital.

You can take your charge from this June 10, 2011 by collecting your appointment letter from hospital recruitment department.

We hope that you will be able to become a responsible and honest member of our medical team.

Thank You,

Sincerely,

Richard Robinson

Download Medical Office Letter

From,

Maria Kenneth,

Julia Associates,

Wisconsin 52992

To,

Paul Henderson,

Julia Associates,

Wisconsin 52992

Dear Mr. Paul,

It is to inform you that M/s. Office Stationary Pvt. Ltd. has approached us for providing yearly requirements of office stationary at a reasonable and discounted price list.  I would hereby wish to get your permission to go ahead and take the necessary communication with them.  Well, I have personally gone through each one of the items and found that it is very much reasonable.  The other major point which is in our favor is that the delivery time is very much less than usually taken by us at any given point of time.

It would be nice if you could provide me some kind of inputs wherein we can also deal for our other branches in Wisconsin.  If there is any plan wherein we can contract them all together, please let me know.  They are going to get in touch with us by Monday, next week.  So, any possible issues arising out of this can be reasonably dealt before it.

Yours Truly,

Maria Kenneth

Download Official Letter Template

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Office Letters

From,

Jackson Walter,

Building Materials Trading Co.,

Wisconsin 56882

To,

Thomas Elvira,

Building Materials Trading Co.,

Wisconsin 56882

Dear Mr. Thomas,

I am glad to inform you that I have had a great time working for your company since long many years now.  There have been wonderful days, weeks, months, and years where I have found many times my credentials respected, honored, and nurtured.  This is almost with every one of my colleagues too.  Since I am moving out of my hometown to another place, which is very far from it, I would not be comfortable to continue joining here.  Today is my last day according to my resignation dated April 25, 2008

I would certainly miss your company and its work culture that has given me strong believe that nothing is impossible and can be achieved with sheer dedication and total efforts in right direction.  I would certainly want to spend a great time with my colleagues and you, who are awaiting me for the send-off ceremony.   I wish to get in touch with you as often as possible.

Yours Sincerely,

Jackson Walter

From,

Regina Frank,

Osborn Health Nutrition Pvt. Ltd.,

5D Health Park, Opp. Crimson Boulevard,

New Jersey 03962

To,

Mel Gibson,

Osborn Health Nutrition Pvt. Ltd.,

5D Health Park, Opp. Crimson Boulevard,

New Jersey 03962

Dear Mr. Mel,

SUB:  Sexual Complaint

This is to inform you from me, Regina Frank, that I am facing sexual harassment at my work place.  There have been many instances like that wherein I have kept those secrets for the sake of losing my job.  But since the situation is out of my control, it is very much imperative to bring to your notice that Mr. John Wallace has been the person creating this problem.  I have many times telling him to refrain from doing such activity wherein I am facing sexual harassment, but instead he said that he is not going to budge anyhow.

Though these things are not happening to me only, but my other colleague is also facing similar brunt.  I could not reveal at this point in time the name of my colleague since she is from new batch where has been inducted in our workface very recently.   I hope and would like you to take immediate steps to resolve this mess.

Yours Truly,

Regina Frank

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Office Letters