Category: Job Letters

To,

Jack Carlos

8/23 Linkin Road

Washington DC

Date: January 24 2012

Dear Jack,

Subject: Job offer for the position of Soft Skills Trainer

We are pleased to inform you that you have been selected to work with our Training Team. We are offering you the position of a Soft Skills Trainer at our organization.

You would directly be reporting to the Training Head.

Your salary and other remunerations have been decided based on the package you were getting at your previous organization. The details about the same are given on the next page.

We would like you to join from February 1^st 2012. Please sign a copy of this offer letter and return it to us as an acceptance of this job offer. We are confident that you would be able to meet our expectations. ABC Group looks forward to a long association with you.

Thanks and Regards,

Caroline Austin

HR Manager

ABC Group Ltd.

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Sample Letter Templates 

To,

Mr. Tom Johns

HR Manager

ABC Enterprises

Crescent Road

Liverpool

UK

Date: 24^th Jan 2012

Respected Mr. Johns,

Subject: Letter for withdrawal from the position of Operations Manager at the ABC Enterprises

I am writing this letter to thank you for considering me efficient enough to handle the position of Operations Manager at your esteemed organization. I was pleased to see your offer letter which you had sent to me on the 20^th of January 2012. I had also replied to your company’s officials confirming my date of joining. However, I feel sorry to inform you that I am now relocating to a different city due to some personal reasons and I would not be able to join ABC Enterprises.

I would, therefore, like to withdraw from this Job Offer. I thank you for taking out time to conduct my interview and apologize for my inability to join the position offered by you. I hope you understand my situation.

Yours sincerely

Roger Arnold

To,

Ms. Catherine Johns

General Manager

Star Group of Hotels

Garden Road

Nottingham

Date: 24^th Jan 2012

Respected Ma’am

Subject: Applying for the position of Chef at the Star Group of Hotels

I am writing this letter in response to your job post for the position of a Chef at your Hotel. I would like to bring to your notice that I hold a degree in Hotel Management and specialize in handling the tasks of a chef. I also have an experience of more than 5 years working in the hotel industry and since the last 2 years I have been handling the position of a chef.

I have heard a lot about the Star Group of Hotels and would be highly obliged if you offer me the opportunity to work with your team of experts.

Enclosed with this cover letter is my CV which would give you a better understanding about my qualification and work experience. Request you to kindly consider me for this position.

Thanking you,

Joy Andrews

To,

Mr. John Mathew

Senior Manager

Spark Pvt. Ltd.

Abbey Field Road

London

Date: 24^th January 2012

Respected Sir,

Subject: Applying for the position of Data Entry Operator

I read about the opening for a Data Entry Operator at your organization on the Abc job portal. I would like to bring to your notice that I have been looking for a similar position. Having read about your requirement, I would like to share that my qualification and experience make me suitable for this position.

I am a graduate from Xyz University and have been working as a freelance data entry operator since the last 1 year. I am now seeking a full time position as I feel this would help me learn and grow professionally. I have heard a lot about your organization and believe that working with your team of experts would give me the right kind of exposure.

Enclosed with this cover letter are my CV and some other documents related to my educational qualification. Request you to kindly consider me for this position.

Thanking you

Chris Davis

To,

Ms. Sarah Wright

Head HR department

Sam Enterprises Ltd.

Paul Square

Chicago, IL

23rd Jan 2012

Respected Ma’am,

Subject: Applying for the position of Charted Accountant

I, Sarah Wright came across the requirement for a Charted Accountant at your organization. I saw your job post in the local newspaper dated 22^nd January 2012. Having gone through the details about your requirement am glad to share that my qualification and skills are just right to fill this position at your esteemed organization.

I would like to bring to your notice that I am a graduate in Commerce and hold a degree in Charted Accountancy from the Xyz University. I also have a work experience of 2 years working as a Charted Accountant in the Abs firm. I possess complete knowledge about the work handled at this position and am efficient in it.

I would request you to kindly consider me for this position. I look forward to receive a positive response from your end.

Thanks and Regards,

Nancy Johns

———–

Job Application Letter

To,

Name (Specify the name of the Job Seeker)

Address (Write down the complete address of the Job Seeker)

City/ State (Include the name of the city and state)

Pin Code (Mention the pin code)

Date (Mention the date on which the letter is being sent)

Subject: State the purpose of writing the letter in one line

Dear Mr. /Ms. / Mrs. ___________

We saw your profile on the _______ [mention the source where you saw the profile of the candidate] and came to know that you are seeking a job for ________ [name of the job position] position. We would like to inform you that our company, _______ [name of the company] is looking for young talent for its ______ [name of the department.]

We found your profile suitable as per our requirement and would request you to walk-in at our branch office at _________ [address of the office] on the _________ [date on which the interview is arranged] to appear for a round of interview.

Please revert back to confirm your presence for the interview.

Thanking you,

Name (Name of the sender)

Designation and Department (Mention the person’s designation and name of the Department)

To,

Name (Write the name of the Job Seeker)

Address (Mention the complete address of the Job Seeker)

City/ State (Write down the name of the city and state)

PIN Code (It is suggested to mention the pin code)

Date (Write down the date on which the letter is being sent)

Dear/Respected Sir/ Ma’am, (Give proper salutation; you may address the person with Sir/ Ma’am or Mr. /Ms. / Mrs. Last Name)

Subject: Mention the reason of writing the letter in one line

First Paragraph: Introduce your self and tell the recipient as to where you got information about him/ her and the reason for writing the letter.

Second Paragraph: Tell him/her as to why you feel he/ she is suitable for this position.

Third Paragraph: Invite the candidate for the interview giving him/ her details about the place and timings of the interview.

Thanking you, (You may even write Thanks and Regards or Warm Regards)

Name (Name of the sender)

———————–

Job Evaluation

To,

Joe Mathew

19/20, Park Road

Chicago, IL

23rd January 2012

Dear Mr. Mathew,

Subject: Information about Job Vacancy

I, Rachel Johns, am writing this job letter to make you aware about the opening for HR Executive at our firm, Shine Enterprises Ltd. We are looking for a candidate with a post graduation degree in management studies specializing in the field of Human Resource. Though we are considering freshers, however, a candidate with relevant experience would be given preference.

While looking for candidates for this position, we came across your profile on the ABC job portal which seems quite suitable as per our requirement.

Our recruitment team would like to meet you in person for a round of interview for this position. The interview has been scheduled for the 27^th of January, 10 am. You are requested to reach our office on time. You may contact us at 012345678 for further clarifications.

Regards,

Sheron Dawson

Manager HR

To,

Nancy Parker

75-A, Piston Road

Gurnee, IL

23rd January 2012

Dear Ms. Parker,

Subject: Information about Job Vacancy

I am writing this letter to inform you about the requirement of software engineer at our firm, PNC Enterprise Ltd., located at the East Industrial Area. We require a hard working and dedicated candidate having a bachelor’s degree in computer applications. A candidate with a post graduation degree or diploma in computer applications would be given more preference. The candidate must also hold an experience of working in the same field for at least 2 years.

We came across your resume on the Xyz job portal and have gone through the details about your qualification and work experience. Our recruitment team feels that you would be able to handle this position well.

I therefore, request you to appear for the interview which is to be conducted on the 27^th of January at our company’s head office, to give us a better understanding about your skills and efficiency. Please feel free to contact us on 0123456789.

Regards,

Michal Davis

Manager HR