Category:

To,

Nancy Parker

75-A, Piston Road

Gurnee, IL

23rd January 2012

Dear Ms. Parker,

Subject: Information about Job Vacancy

I am writing this letter to inform you about the requirement of software engineer at our firm, PNC Enterprise Ltd., located at the East Industrial Area. We require a hard working and dedicated candidate having a bachelor’s degree in computer applications. A candidate with a post graduation degree or diploma in computer applications would be given more preference. The candidate must also hold an experience of working in the same field for at least 2 years.

We came across your resume on the Xyz job portal and have gone through the details about your qualification and work experience. Our recruitment team feels that you would be able to handle this position well.

I therefore, request you to appear for the interview which is to be conducted on the 27^th of January at our company’s head office, to give us a better understanding about your skills and efficiency. Please feel free to contact us on 0123456789.

Regards,

Michal Davis

Manager HR

To,

Joe Mathew

19/20, Park Road

Chicago, IL

23rd January 2012

Dear Mr. Mathew,

Subject: Information about Job Vacancy

I, Rachel Johns, am writing this job letter to make you aware about the opening for HR Executive at our firm, Shine Enterprises Ltd. We are looking for a candidate with a post graduation degree in management studies specializing in the field of Human Resource. Though we are considering freshers, however, a candidate with relevant experience would be given preference.

While looking for candidates for this position, we came across your profile on the ABC job portal which seems quite suitable as per our requirement.

Our recruitment team would like to meet you in person for a round of interview for this position. The interview has been scheduled for the 27^th of January, 10 am. You are requested to reach our office on time. You may contact us at 012345678 for further clarifications.

Regards,

Sheron Dawson

Manager HR

To,

Name (Write the name of the Job Seeker)

Address (Mention the complete address of the Job Seeker)

City/ State (Write down the name of the city and state)

PIN Code (It is suggested to mention the pin code)

Date (Write down the date on which the letter is being sent)

Dear/Respected Sir/ Ma’am, (Give proper salutation; you may address the person with Sir/ Ma’am or Mr. /Ms. / Mrs. Last Name)

Subject: Mention the reason of writing the letter in one line

First Paragraph: Introduce your self and tell the recipient as to where you got information about him/ her and the reason for writing the letter.

Second Paragraph: Tell him/her as to why you feel he/ she is suitable for this position.

Third Paragraph: Invite the candidate for the interview giving him/ her details about the place and timings of the interview.

Thanking you, (You may even write Thanks and Regards or Warm Regards)

Name (Name of the sender)

————————

Job Evaluation

To,

Name (Specify the name of the Job Seeker)

Address (Write down the complete address of the Job Seeker)

City/ State (Include the name of the city and state)

Pin Code (Mention the pin code)

Date (Mention the date on which the letter is being sent)

Subject: State the purpose of writing the letter in one line

Dear Mr. /Ms. / Mrs. ___________

We saw your profile on the _______ [mention the source where you saw the profile of the candidate] and came to know that you are seeking a job for ________ [name of the job position] position. We would like to inform you that our company, _______ [name of the company] is looking for young talent for its ______ [name of the department.]

We found your profile suitable as per our requirement and would request you to walk-in at our branch office at _________ [address of the office] on the _________ [date on which the interview is arranged] to appear for a round of interview.

Please revert back to confirm your presence for the interview.

Thanking you,

Name (Name of the sender)

Designation and Department (Mention the person’s designation and name of the Department)

To,

Ms. Sarah Wright

Head HR department

Sam Enterprises Ltd.

Paul Square

Chicago, IL

23rd Jan 2012

Respected Ma’am,

Subject: Applying for the position of Charted Accountant

I, Sarah Wright came across the requirement for a Charted Accountant at your organization. I saw your job post in the local newspaper dated 22^nd January 2012. Having gone through the details about your requirement am glad to share that my qualification and skills are just right to fill this position at your esteemed organization.

I would like to bring to your notice that I am a graduate in Commerce and hold a degree in Charted Accountancy from the Xyz University. I also have a work experience of 2 years working as a Charted Accountant in the Abs firm. I possess complete knowledge about the work handled at this position and am efficient in it.

I would request you to kindly consider me for this position. I look forward to receive a positive response from your end.

Thanks and Regards,

Nancy Johns

————

Job Application Letter

To,

Mr. John Mathew

Senior Manager

Spark Pvt. Ltd.

Abbey Field Road

London

Date: 24^th January 2012

Respected Sir,

Subject: Applying for the position of Data Entry Operator

I read about the opening for a Data Entry Operator at your organization on the Abc job portal. I would like to bring to your notice that I have been looking for a similar position. Having read about your requirement, I would like to share that my qualification and experience make me suitable for this position.

I am a graduate from Xyz University and have been working as a freelance data entry operator since the last 1 year. I am now seeking a full time position as I feel this would help me learn and grow professionally. I have heard a lot about your organization and believe that working with your team of experts would give me the right kind of exposure.

Enclosed with this cover letter are my CV and some other documents related to my educational qualification. Request you to kindly consider me for this position.

Thanking you

Chris Davis

To,

Ms. Catherine Johns

General Manager

Star Group of Hotels

Garden Road

Nottingham

Date: 24^th Jan 2012

Respected Ma’am

Subject: Applying for the position of Chef at the Star Group of Hotels

I am writing this letter in response to your job post for the position of a Chef at your Hotel. I would like to bring to your notice that I hold a degree in Hotel Management and specialize in handling the tasks of a chef. I also have an experience of more than 5 years working in the hotel industry and since the last 2 years I have been handling the position of a chef.

I have heard a lot about the Star Group of Hotels and would be highly obliged if you offer me the opportunity to work with your team of experts.

Enclosed with this cover letter is my CV which would give you a better understanding about my qualification and work experience. Request you to kindly consider me for this position.

Thanking you,

Joy Andrews

To,

Mr. Tom Johns

HR Manager

ABC Enterprises

Crescent Road

Liverpool

UK

Date: 24^th Jan 2012

Respected Mr. Johns,

Subject: Letter for withdrawal from the position of Operations Manager at the ABC Enterprises

I am writing this letter to thank you for considering me efficient enough to handle the position of Operations Manager at your esteemed organization. I was pleased to see your offer letter which you had sent to me on the 20^th of January 2012. I had also replied to your company’s officials confirming my date of joining. However, I feel sorry to inform you that I am now relocating to a different city due to some personal reasons and I would not be able to join ABC Enterprises.

I would, therefore, like to withdraw from this Job Offer. I thank you for taking out time to conduct my interview and apologize for my inability to join the position offered by you. I hope you understand my situation.

Yours sincerely

Roger Arnold

To,

Jack Carlos

8/23 Linkin Road

Washington DC

Date: January 24 2012

Dear Jack,

Subject: Job offer for the position of Soft Skills Trainer

We are pleased to inform you that you have been selected to work with our Training Team. We are offering you the position of a Soft Skills Trainer at our organization.

You would directly be reporting to the Training Head.

Your salary and other remunerations have been decided based on the package you were getting at your previous organization. The details about the same are given on the next page.

We would like you to join from February 1^st 2012. Please sign a copy of this offer letter and return it to us as an acceptance of this job offer. We are confident that you would be able to meet our expectations. ABC Group looks forward to a long association with you.

Thanks and Regards,

Caroline Austin

HR Manager

ABC Group Ltd.

———-

Sample Letter Templates 

Job letters are written documents that are constructed by aspiring candidates looking for a particular job or post in a company. This type of letter is used for the purpose of showing interest in particular position or job offered by highlighting the skills and abilities that will make the concerned candidate a perfect choice. This elaborates on the academic and work experience gained that is relevant to the post applied for. It is of utmost importance to have a consistent formal tone throughout the letter. This also needs to be precise and should not have any lengthy personal description of the candidate. There are a few things to note for writing the job letter:

It must be stated as the subject of the letter what the candidate is applying for. There should be a proper list of the academic achievements of the candidate and an emphasis made on how that makes him/her a suitable candidate. There should also be a listing of work experience pertaining to the field applied. The job letter must also have a brief statement where the candidate must elaborate on why his/her selection will be beneficial for the company. This must be done towards the end of the letter.

• Job Letter
• Sample Job Letter
• Job Letter Format
• Job Letter Template
• Job Letter Example
• Data Entry Job Cover Letter
• Chef Job Cover Letter
• Letter to Withdraw from a Job Offer
• Job Offer Letter
• Job Reference Letter
• Rejection Letter for the Job Applied
• Job Promotion Thank You Letter
• Job Resignation Letter
• Quit Job Letter
• Leaving a Job Letter
• Job Thank You Letter
• Job Verification Letter
• Job Refusal Letter
• Letter Templates

To Whom It May Concern,

701, Elisa Towers,

London,

UK.

25^th April 2012

Subject: Letter for job reference.

Dear Sir/Madam,

I highly recommend Joe Smith as a candidate for our organization at a position of Chartered Accountant. Joe has been working in Steel Manufacturers Pvt. Ltd since last 10 years starting from 2002. He has been handling accounts very efficiently.

He has remarkable experience in the account field and has impressive taxation skills. He is also very good at communication and has a very good past record. I am sending you his resume for your reference along with this letter. Joe is a very hard working person with firm determination.

Joe will be a great asset to our organization and he is flexible to work for long hours and is capable of handling accounts of many departments at a time making sure that there remain no flaws. I will be looking forward to your positive action for the same.

Sincerely,

Will Smith.

Accounts Department Head

ABC Pvt Ltd.

To,

Joe Ray,

C-31, James Tower,

Auckland, New Zealand.

15^th January 2012

Subject: Rejection letter for the applied post of Sr. Software Developer.

Dear Mr. Joe,

I am writing this letter in reference to the interview conducted on Sunday morning for the post of Sr. Software Developer. I am very sorry to inform that you are not selected by our team for the applied post. We are looking for the candidate who is sharp at programming and whose basic fundamentals are clear.

In spite of having enough experience needed for this post, you are lacking in some programming fundamental concepts. Your technical round was not clear and so we cannot hire you for the applied post. Your HR round was good but you seem to be lacking in programming fundamentals.

I would recommend you to make your basic coding concepts very strong so that you can further apply, and this will also benefit you in future and for making great career as a software developer.

Yours sincerely,

Billy Samuel,

HR head,

InfoStretch Pvt. Ltd.

Parkson,

Auckland, New Zealand.

——-

Job Cover Letters

To,

David Word,

General Manager, Acorn Projects,

1-3 St London,

UK.

21^st February 2012

Subject: Thank You letter for promotion.

Respected Sir,

I would like to thank you for my promotion. I express my gratitude for this advancement in my life. It has taught me so many new things both in my career and professional life. It was not possible without showing your faith and concern in my abilities. I thank you from the bottom of my heart. It was my hard work and your beliefs that make me achieve success.

I will surely give my cent percent hard work in the future to achieve company’s growth. The promotion has strengthened my abilities and has given me lot of motivation to work more sincerely. I am looking forward to new responsibilities and will do my very best.

I am very obliged to receive such a boost in my career. Thanks once again for your trust and faith.

Yours sincerely,

John Rave.

Marketing Manager.

To,

Wills Samuel,

General Manager, Agility Industries,

31- Fame Street, London,

UK.

1^st March 2012

Subject: Resignation Letter.

Respected Sir,

I would like to inform you with deep grievance that I am leaving my job from the position of Sr. Engineer. Kindly accept this as a notice of my resignation effective from 23^rd March 2012.

I am shifting in Auckland, New Zealand due to some personal reasons and thus I have to resign from my current position. I am very thankful to the organization for giving me this respectable job. I have learned a lot from my work and colleagues. Thank you for the opportunities in my career that I have gained in last five years. It has made a remarkable marking in my career.

I would be glad if I could be helpful to organization during my transition period and I will surely complete my pending work. Hope you will accept my resignation. I wish that this organization achieve more and more success in future.

Yours respectfully,

Samantha Brown.

To,

Paul Nicholson,

ABC Pvt Limited

#32, Hull,

North Humberside,

London, HU9

8^th March, 2011

Subject: Letter for quitting job

Dear Mr. Paul,

I hereby bring to your notice that I am quitting from my job with effect from this month end. I will be working for this month which I will be serving as my notice period before quitting from the job. I have had a satisfactory association with our company so far. The primary reason for my quitting this job is advancement in my career and a better offer from another company. I will ensure to finish all the pending projects that have been assigned to me within this one month as per requirement.

I take this opportunity to thank you and the management of our company for giving me a chance to learn so many things on the job. Please do let me know if I can be of any help during this one month of notice period.

Thanking you once again.

Yours truly,

Zoe  Baugh

Sales Executive

ABC Pvt Limited

To,

Bill John,

General Manager, Simon Inc.

5^thNorth Street,

New York,

U.S.A.

16^th November 2012

Subject: Job leaving letter

Respected Sir,

I want to take this opportunity to thank every member of this organization who has helped me grow professionally as well as personally. It has been a knowledge sharing experience all these years working with Simon Inc. The culture and work environment over here will always be remembered for years to come. It has been a great place to work and share my knowledge and abilities. I am very glad for working at such an efficient workplace and advancing my career.

I have received a chance to use this knowledge at an organization in U.K. for the position of Assistant Director. Please accept my resignation for I have to leave for the new job in the coming month.

My good memories and a positive word of mouth will always stay with your organization.

Yours’ sincerely,

Simon Conwell,

To,

Kelly Andrews,

Senior Human Resource Head,

Brooks Tea Inc.,

C-19, level four,

Center Point tower,

West LA,

U.S.A.

16^th May 2012

Subject: Thank you letter for the job

Respected Mrs. Andrews,

I am very grateful to you for giving me a chance to become a part of your organization as Sr. Developer. I received your letter on 15^th May, 2012 with all the job details. I sincerely appreciate your prompt and generous offer.

This comes as one of my greatest opportunities as I have been waiting to work in a reputed organization like Brooks Tea Ltd. and a position so dynamic that lets me use my skills and talent to the full. I will give my cent percent hard work and determination to solve any hurdles for the organizational growth

I hope that we have a great experience of knowledge sharing and growing together though our team-work. I assure to you that I will try the best of my efforts to help the unit grow.

Thanking you,

George Smith.

To Whom It May Concern,

59, North Lane,

London,

UK.

29^th April 2012

Subject: Letter for job verification of Mr. Paul Hudson.

Dear Sir/Mam,

This is to duly inform you that Mr. Paul Hudson works for Delta Industries Pvt. Ltd. since last 8 years as a Sr. Mechanical Engineer. Here is the link of our website if you need to know anything about us: — www.deltaindustries.co.uk. Our industry is a well known steel manufacturer and was established in the year 1990. Mr. Hudson is serving our organization since 1^st March 2004 and is a very efficient employee and asset to our organization.

This letter is for your verification for the employment of Mr. Hudson. If you require any further information please feel free to contact me at 678-222-1423. I hope I have provided required details about Mr. Hudson. Still if you need any further clarifications you can contact me on the above mentioned number.

Sincerely,

Peter Jones,

HR Head,

Delta Industries Pvt. Ltd.,

110, East London,

UK.

To,

Bill Matthew,

Human Resource Head,

Young Enterprises Ltd.

3^rd John Street,

East London,

UK.

14^th April 2012

Subject: Refusal of job for the post of Sr. Engineer.

Respected Sir,

I want to express my deep gratitude towards Young Enterprises Ltd. for giving me an opportunity to be a part of your esteemed organization. Thank you for offering me the position as Sr. Engineer. I appreciate your prompt and generous offer.

With deep regret I am unable to accept the position and it really a very difficult decision to make. As I mentioned earlier, I will not able to relocate. I live with my grand parents and hence I want to work in my city only so that I can look after them too. But as you said that there is no vacancy here in this branch in East London and so I will not able to move at other place. I am extremely sorry for this job refusal.

Once again, thank you for your consideration.

Yours’ sincerely,

John Adams

House no. 7,

Victoria Lane

Westminster, Greater London,

UK.