Category: General Letters

Mr. James Stevens

President

Black and White Inc.

Brooksville, FL 34613

March 1, 2010

Ms. Catherine Bond

Sales Representative

Black and White Inc.

Brooksville, FL 34613

Dear Ms. Bond,

I would like to inform you that you have been approved for promotion to the position of sales manager starting next month.  Your department head recommended your promotion and after reviewing your performance and qualifications, you have been found to be most suitable to fill the vacant position of sales manager.

Please report to the Human Resources Office within the week for orientation about the job description and discuss the matter of your salary and other benefits.  Your department head will also meet with you soon to brief you about the status of the work you will be continuing.  You may also course your inquiries to him.

Congratulations on your promotion and we hope you continue your excellent performance and dedication to the company.

Sincerely,

James Stevens

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Ms. Demi Cage

Sales Representative

Simple Clothes, Inc.

August 29, 2010

Mr. Austin Corwin

Human Resources Officer

Simple Clothes, Inc.

Kernersville, NC 27284

Dear Mr. Corwin,

This is to request for a change in my schedule for next week for medical reasons.  I have been suffering from painful and numerous headaches this past week and I have been advised by my physician to undergo several laboratory tests to determine the illness.  The test have specific schedules that fall on my scheduled work, thus this request.

I have already mentioned my problem to my fellow sales representative in the area and he is willing to change schedule with me as long as your good office allows it.  I will revert to the original schedule as soon as the laboratory tests are finished.  I have attached a copy of my physician’s recommendation for your reference.

Thank you.  I hope for your kind consideration.

Sincerely,

Demi Cage

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Ms. Natalie Wahlberg

Blachleyville Rd

Wooster, OH 44691

February 2, 2010

Mr. Nicolas Powers

Manager

Great Shape Health Center

Canton, OH 44705

Dear Mr. Powers,

I am a client of yours who began going to your center for fitness classes four months ago.  I enrolled in your five-month program which you have advertised to ensure excellent results in weight loss.  Based on your brochure and the discussion given by your customer service staff, we will be trained and monitored one-on-one by our own fitness trainor three days a week.  I was given a money-back guarantee that I will lose at least fifteen pounds at the end of the program.

I am disappointed by the program and would like to put forward my complaint.  Only one trainor oversees five of us during the sessions.  Aside from this, the program is almost finished and I have yet to lose five pounds.  Thus, I would like to avail of the money-back guarantee.

Thank you.

Sincerely,

Natalie Wahlberg

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Mr. Gene Clinton

President

Excellence Fitness Co.

August 4, 2010

The staff and employees

Excellence Fitness Co.

Los Angeles, CA 90039

Dear staff and employees,

Good day to all!

I am happy to announce to you that we will be celebrating our fiftieth anniversary next month.  In celebration, the Board of Directors has approved a special cash gift to all staff and employees.  We believe in taking care of our people and we recognize all the time and effort you have given to bring this company to greater heights.

It has been fifty years of ups and downs, good and bad times.  We have survived years of struggle and hardship and have surfaced with more success and pride.  Our company would not have had fifty years of success if not for loyal and hardworking employees like you.  We hope you continue to serve in the company and contribute your skills and knowledge for many more years.

Sincerely,

Gene Clinton

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Mr. Mark Hackman

Howard Lake, MN 55349

July 26, 2010

Ms. Hillary Moore

President

Great Scents, Co.

MN 55349

Dear Ms. Moore,

Allow this letter to convey my sincerest apologies for the unpleasant incident involving me that took place last week.  The incident was truly unintended and happened only because I was not able to concentrate on my work at the time.  I had just received news that my mother was rushed to the hospital due to a heart attack and I unintentionally entered your office and used your phone to call her.  I was not in the right mind at the time.

Please accept my apologies.  I have been working in the company for ten years now and I have a maintained a good record.  This is the first time that I have committed a violation to company regulations and I assure you that it will not happen again.  I will submit myself to due process for the violation.

I hope for your kind consideration.

Respectfully,

Mark Hackman

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Mr. Donald Scott

President

Pet Lover Food Company

August 7, 2010

Ms. Patricia Portman

President

Animal Welfare Society

Indianapolis, IN 46256

Dear Ms. Portman,

Our company produces food and food products for pets like dogs and cats.  We are in the business because we love pets and we want to provide them with healthy and delicious food.  We have been in the business for forty years and we are proud to be one of the best in the business.  We believe in giving back to others the success that we have gained through the years.

This year, the company Board has decided to donate several sacks of dog and cat food to your organization in celebration of our anniversary this month.  We admire your organization for caring for the rights of pets and other animals.  We hope our humble donation would help you in achieving your goals.

Sincerely,

Donald Scott

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Ms. Angelina Applegate

19th Ave

Miami, FL 33142

February 17, 2010

Mr. Vincent Lambert

Scholarship Committee

Science Scholarship Fund

Miami, FL 33142

Dear Mr. Lambert,

I submitted an application for your scholarship and I would like to appeal for your approval.  I received a letter recently informing me that I was not selected for the scholarship but I am hoping that you would reconsider my application.

I believe that I have the academic excellence required by your organization for its scholars.  I have regularly maintained exceptional grades in my undergraduate degree and I am determined to take up graduate studies to be able to pursue a career as a professor in a local university.  I am truly financially incapable of funding my graduate education.

I hope I will be given a chance to discuss to you how qualified I am for the scholarship.  I have attached additional recommendation letters for you review.

Thank you.  I hope for your positive response.

Respectfully,

Angelina Applegate

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Ms. Christina Jones

Ridge Village Drive

Miami, FL 33157

January 7, 2010

Ms. Lisa Jolie

12th Ave

Homestead, FL 33030

Dear friend,

I know this may seem late but I want to tell you at the start of the new year how thankful I am for having you as my friend.  Thank you so much for being there for me through thick and thin.  Last year was a trying and hard year for me but I was able to survive and pick up the pieces through friends like you.  I want to especially thank you for regularly visiting and watching over me at the hospital when I was confined for a month due to the car accident I experienced.  The accident was life-changing for me and you helped me pull through the ruins by constantly encouraging me and reminding me how beautiful life really is.  I hope I will be able to repay your kindness.  Let our friendship last forever.

Love,

Christina

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Mr. Anthony Crow

Tarrant Ave

Compton, CA 90220

November 22, 2010

Mr. Timothy Simpson

Manager

Simpson Sales, Inc.

Compton, CA 90220

Dear Mr. Simpson,

I hereby formally declare that I am retiring from my position as sales manager of this company as I will be reaching retirement age next month.  It has been a fruitful and wonderful twenty years I have spent as an employee of the company and for this I am grateful.

Everyone at the company has become my friend and ally as I went through struggles in my career and my life.  I have grown emotionally and mentally as an employee of the company.  It has been my pleasure working for a fine company that truly values excellent service and customer satisfaction.  The company is one that cares for its staff and its customers to a great extent, thus it continues to grow and excel year after year.

I will be turning over the documents and undergo the formal process of retirement as per company policy.  I wish the company all the best.

Sincerely,

Anthony Crow

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(Your name)

(Your Address)

Date

(Recipient’s name)

(Position)

(Address)

Dear (name),

How are you doing?  I hope this letter finds you in good health and spirit.  How are the other family members?  I do hope everyone is well.  It has been a long time since we last visited you and we miss you a lot already.

I am hoping to be able to see you soon since an opportunity is coming next month.  My (husband/wife) will be attending a company event in your town and the family is invited to attend.  Thus, we will be travelling and staying there for three days.  I hope you will not be too busy and we will be able to meet up at (place) on (date).  It will be great to be able to see you again and catch up on each other’s lives, especially since the kids are growing so fast!

Do reply to my letter soon so that we can make plans early.  Godspeed!

Warm regards,

Your Name and Signature

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