Category: Employment Letters

(Date)

Ms. Ellen Woods

North Jefferson Tower

118 N. Jefferson Street,

Chicago, IL 60661

Ms. Linda Saunders

Summit Media Quest

500 W. Madison Street,

Chicago, IL 60661

Dear Ms. Saunders,

Thank you for offering me the position of Editor-in-Chief of one of the publications of Summit Media Quest. I am greatly honored to be a part of a dynamic team and I look forward to start employment with your company on (Specify Date).

I have read through the letter you have sent to me and I have understood all the details of the job offer including my annual salary and medical benefits. I have enclosed here the original copy of the job offer and had kept the other copy for my personal file as instructed.

Should there be any requirements for completion pertaining to the job offer, please let me know so that I could comply immediately.

Once again, thank you for this wonderful opportunity.

Sincerely,

Ellen Woods

(Date)

Mr. James Burnham

Human Resources Manager

Prime Holdings Surety

60 Wall Street

New York, NY 10001

Ms. Janet Walker

Arch Stone Midtown West

250 W. 50^th Street

New York, NY 10019

Dear Ms. Walker,

Prime Holdings Surety is pleased to extend to you the position of Senior Data Security Analyst.

This job offer is contingent on the results of your written examination, panel interview and physical and psychological assessment. You have shown satisfactory rating in meeting the minimum requirement to perform the duties of the position being offered.

Included in this letter is a list of all the requirements that you have to submit to the Human Resources Department not later than (Specify Date). Completion of all requirements is necessary for immediate processing of your appointment letter.

For further assistance, you may get in touch with Ms. Anne Collingwood, one of our HR Specialists.

Sincerely,

James Burnham

Date  :  (Put Date)

To     :  Ms. Catherine Miller, Operations Supervisor

From :  Ms. Susan Collins, Training Manager

Subject:       Employee Development Program

As part of the company’s on-going Employee Development Program, every employee is evaluated on areas of effectiveness and improvement. Your management team believes that employees should be well rounded in all aspects to become an efficient team player.

In the recent employee profiling, you were classified as one of the supervisors who will most benefit the training on enhancing leadership qualities. Please be advised then that you are one of the participants in the training workshop “Developing the Leader within You” to be conducted by an outsource partner on (Specify Date) at the Training and Development Academy, Los Angeles, California.

This will be a paid live-in seminar. Your accommodation, travel fare and other training related expenses will be handled by the company. Your attendance on this training workshop is highly expected.

For further information, please call Mr. Alexander Smith, our Training Coordinator.

Sincerely,

Susan Collins

—————–

Training Proposals

Date  :  (Put Date)

To     :  Ms. Sharon Evert

From :  Mr. Bruce Adams

Subject:  JOB PERFORMANCE

I would like to extend my appreciation on a job well done. Having an employee like you who put into action our goal of customer satisfaction is indeed very overwhelming.

Ms. Samantha Brown, one of our valued clients, called yesterday to express her gratitude on how you went out of your way to process her request for reconnection of her postpaid mobile account. Ms. Brown admitted that she overlooked her billing period and missed her payment due date. You definitely made Ms. Brown a loyal customer by reconnecting her line because you checked on her record and saw that she was always on time for payment except for this missed period. You used your judgment very effectively on this matter.

Ms. Brown kept her word; she paid her bill and did not compromise your situation of extending to her your kindness. Keep up the good work and rest assured that every dedication to work will not go unnoticed.

Sincerely,

Bruce Adams

Date  : (Put Date)

To     : Mr. Richard Wakefield, Product Specialist

From : Ms. Jessica Murray, Human Resources Manager

Subject:       EMPLOYMENT STATUS

This is to inform you that your employment from Prime Pharmaceuticals has been terminated effective today, (Specify Date) at the close of business hours.

Our record shows that you have been given disciplinary action for several instance of unauthorized leave of absences. The first offense was committed on June 15, 2011 where you were given a verbal warning. A second offense followed on July 1, 2011 and a written warning was issued to you. On July 8, 2011, a third offense was committed and a final written warning was issued together with a one-on-one coaching from your immediate supervisor reminding you that a fourth offense will mean a dismissal. Despite of this, you incurred an unauthorized leave last September 15, 2011, being your fourth offense.

Your repeated neglect to comply with company rules and procedures prompted us to terminate your employment. You may claim your final pay from the Payroll Supervisor upon surrender of all company liabilities.

We shall extend to you our policy of disclosing only your Job Title and period of employment with us for prospective organizations seeking professional references in your name.

We wish you all the best in your future undertakings.

Sincerely,

Jessica Murray

August 2, 2010

Dear Valerie Nelson:

We are pleased to inform you that you have been shortlisted to be one of our production assistants. We would like to invite you to take an exam as part of the company’s recruitment process. This is to assess your knowledge on the position you are applying for. Also, right after the exam, we will immediately conduct the interview to assess how competent and dedicated are you for the job.

You are scheduled to take the exam and attend the interview on August 10, 2010 at 10 a.m. at the GMA Network Communications main office. Should there be a conflict on your schedule, kindly call 985-845-785, and look for Raymond so he can reschedule your exam and interview.

We hope to see you at our office on the mentioned date.

Regards,

Pamela Lewis

Recruitment Coordinator

Download Letter for Job Interview and Exam

August 12, 2010

Andy Walker

Human Resource Manager

Transcript Media

Dear Mr. Walker:

I would to express my gratitude for your job offer to serve as a Copy Writer of your company. While the job offer sounds interesting, I need to decline that great opportunity for some reasons. I am currently employed as a Web Copy Writer for Yell Advertising, Inc. and my contract will end next year. Thus, there is no way I can work for your company anytime soon.

I really thank you for considering my application in your company.

Truly yours,

Margaret Edwards

Download Letter Rejecting a Job Offer

Ms. Ellaine Miller

Recruitment Officer

Pen Solutions, Inc.

Dear Ms. Miller:

Thank you for immediately calling me regarding my application. I am really pleased to get an offer from your end to be a senior writer, instead of a junior writer which I applied for.

However, I would like to make a few clarifications first before formally accepting your offer. I would like to know if you are still interested to hire me since my contract with me previous employer would end next month – October 20, 2010. I would like to make this clear first before signing any document from your company.

Despite my existing contract, however, I am very interested to work as one of your senior writers. I believe your company could give me great opportunities once I join you.

Thank you and I hope to hear from you soon.

Regards,

Nina White

Applicant

Download Job Offer Clarification Letter

Dear Prof. David Martin:

I am a senior Journalism student at the University of New York, and I am working on my thesis this semester. My thesis is about the agenda setting effects of national dailies among policy makers. This concerns government offices that are tasked to come up with policies, but my thesis adviser asked me to interview an expert in agenda setting.

My thesis adviser told me that you have written a number of journal articles about agenda setting, and I would like to seek your help by serving as one of my interviewees for my thesis. I know your expertise in the said subject matter could help me map out my thesis.

In line with this, I would like to set an appointment with you at the time and date you are free. If you have question, you can directly contact me through my mobile phone number (236-854-7596).

Thank you, and I am hoping for your favorable response.

Regards,

Kimberly Walter

Download Interview Appointment Letter

Sample Employment Referral Letter

09345678993
moris.brown@hmail.com

27-April-2010

Mr. William James
Human Resource Manager,
World wide company,

National park Street,

Denver.

Dear Mr. James,

I am a colleague of Danice Browning. She has advised me to forward to you my resume. I know Danice Browning through the esteemed company G.E. Services. She was my ex colleague. We have worked in the customer service department.

As I am interested in relocating to Denver sometime in the near future, I would sincerely appreciate you to give me any recommendations in regards to job search. I am looking out for a job for the position of a customer service lead. I would appreciate it if you could kindly find time to help me get a job.

I have attached a copy of my resume, with my working experience skills.

I sincerely thank you for your consideration. I soon hope to hear from you.

Sincerely,

Mrs. Moris Brown.

Download Employment Referral Letter