Category: Collection Letters

Collection letters are documents issued by collection agencies in order to extract unpaid debts from faulty debtors. They can also be issued by banks and credit card companies in order to send a warning to defaulters and to apprise them of the stern steps that the institution shall be forced to take in case of further non-payment and delay.

• Collection letters must be curt and businesslike in tone. Without losing civility or politeness, the collection letters must strongly convey their message to the recipient. The tone must be such as to brook no arguments and it must be firm as well.

• The details of the financial transaction of the individual or company with the bank, collection agency or Credit Card Company must be clearly specified. All evidence to provide the defaulter’s negligence must be used by the collection letter. There should be no leeway provided to the defaulter at all.

• These letters must end with a warning to the defaulter and they must remind him of the forced action he will face in case of non-payment or non-compliance. Such documents are often used as legal evidence as well.

• Without resorting to outright threats, the collection letter must create pressure on the defaulter so that he feels compelled to cooperate.

Collection Letter

Sample Collection Letter

Collection Letter Format

Collection Dispute Letter

Friendly Collection Letter

Bad Debt Collection Letter

Bad Check Collection Letter

Debt Collection Dispute Letter

Debt Collection Letter

Final Notice Collection Letter

Collection Letter Template

Collection Letter Example

Free Collection Letter

Collection Letter Form

Collection Letter for Rent

Collection Demand Letter

Collection Agency Letter

Collection Settlement Letter

Collection Agency Dispute Letter

Final Attempt Collection Letter

To,

Neil Arm Strong

34 Rick Martin Street

Holly Wood, Los Angeles 4578

Dated: 23^rd of January 2012

Subject: Final attempt to collect your outstanding payment

Dear Mr. Strong,

We would like to inform you that this is the third and final attempt to collect payment for the outstanding amount on your credit card account number 78906521.

You have a total outstanding amount of $4000 on your credit card. There were calls made to the number provided to you by our executives but it turned out to be a nonexistent number. We have also sent you copies of your bills and many payment request letters but all of them went unheeded.

I believe that you are aware that nonpayment of the outstanding amount has adverse affect on your credit card rating and your name may be blacklisted. We would request you to get back to us immediately to avoid legal action.

Regards,

Tim Burton

Manager

Soon Financial Services

To,

John Mayo

Assistant Manager

Collections Department

Max Well Collection Agency

12 Tango Charlie Road

Miami, Los Angeles 8976

Dated: 10^th of February 2012

Subject:  Dispute of collection action

Dear Mr. Mayo,

This is in regards to the legal notice sent by your organization to me on 4^th of February 2012 for defaulting in making payment for my home loan since last three months. I would like to inform you that I do agree to the details mentioned by you in the legal statement.

It is mentioned that I owe $200000 and I also see that I have been charged five percent late fee charges on the outstanding amount.  I would like to inform you that I had paid my installment amount last month and there was default for two months and not three months.

I would request you to cancel the legal notification as it is incorrect or else I will have to take legal action against your agency.

Regards,

Tom Moody.

To,

Nick Carter

54 Yankee Doodle Street

North Carolina, Las Vegas 7890

Dated: 12^th of January 2012

Subject: Settlement of your outstanding credit card payment

Dear Mr. Carter,

This letter is to confirm that we agree to settle your outstanding payment for the credit card account number for the amount of $40000. We would settle the amount to $10000 if we receive a payment from you by 20^th of February 2012.

If you are making a payment of less that the settlement amount then you have to notify us before hand as we need to update our client. We will send an executive to collect the money from you. You will be provided with a form that you need to fill up and give it back to the executive. You will also get a receipt notifying that you have made the payment and the amount has been settled.

You have to make payment only in cash form.

Regards,

Tom Moody

Manager, Collections Department

Finance Collection Agency

To,

Matthew Hayden

21 Beach House Road

Miami, Los Angeles 8976

Dated: 4^th of February 2012

Subject: Collection of amount outstanding amount on your home loan

Respected Mr. Hayden,

This letter is in regards to the amount outstanding on your home loan with account number 45678. We would request you to make the payment as soon as possible as there has been default in making payment since last three months.

You had taken a home loan from our client Standard Home Loans on 10^th of June 2011. But since the month of November our client did not receive any payment from your end so your account has been transferred to us for collections. We would request you to make at least the minimum payment of $1000 by 20^th of February 2012.

If you agree then we can send an executive to you for collections else we will have to file a legal complaint against you.

Regards,

John Mayo

Assistant Manager

Collections Department

Max Well Collection Agency

To,

Tony Rogers

Managing Director

Gas Garments Limited

23 Times Square Street

New York, New Jersey 5678

Dated: 10^th of February 2012

Subject: Collection demand for outstanding payment

Respected Mr. Rogers,

This is to inform you that it us our final demand for the outstanding payment of the raw materials supplied by our organization to you. The total amount of the outstanding payment is $10000 and is outstanding since 10^th of December 2012.

We had supplied you one ton of cotton raw materials to manufacture garments for which you were supposed to make payment in the next one week but we have not yet received the payment. We had sent you the collection letter several times but there was no response.

If no payment is received by us till 20^th of February 2012 we will be forced to take legal action against you. It is in your best interest to resolve the issue.

Regards,

Tim Burton

Finance Department Head

Raw Materials Limited

To,

Ron Howard

Flat no. 42, 4^th floor

Ray of Hope Apartment,

34 Drive High Lane

York Shire, United Kingdom 4590

Dated: 12^th of February 2012

Subject: Collection of your outstanding rent

Dear Mr. Howard,

This letter is in regards to the outstanding rent amount for the apartment where you are residing as a tenant. There has been a failure from your part to pay the rental amount since last two months.

The total outstanding amount is $3000. We would request you to make the payment along with next month’s rent. If you are unable to pay the total outstanding rental amount in the next due date, we will have to ask you to vacate the apartment and we will deduct the amount from the deposit amount.

I would request you to pay the outstanding amount so that we don’t have to take any collection action on you.

Thanking you,

Henry Cooper

Landlord

Dated: ____________

Collection Agency Name: _____________________

Address: Street address: _______________ City _______________ State _________________ Zip code _______________

Telephone number: ______________

Fax Number: _________

E mail id: _____________

Website: _____________

To,

Name: ________________

Address: Street address: _______________ City _______________ State _________________ Zip code _______________

Type of collection: _____________

Dear _________________________,

This letter is to inform you that the payment towards your __________________ is outstanding. You have been default in paying three consecutive installments.

You had taken a ______________ loan from us on ____________ for a total amount of _____________. We have not been receiving payment from your end since _________________. You current outstanding amount is ______________.

We would request you to make payment of the outstanding amount as soon as possible. In case of failure of making a payment we may have to take a legal action against you.

Thanking you,

Name of the sender: _______________

Designation in the organization: ______________

Organization name: _________.

To,

Terry Cotton

21 Shining Ahead Street

Sin City, California 6908

Dated: 31^st of January 2012

Subject: Collection of your outstanding payment

Respected Mr. Cotton,

This letter is in regards to the outstanding payment on your home loan account number 67890.  There have been consecutive defaults for last two months and the amount required to be paid is $4000.

Your last due date was 3^rd of January 2012. We have received no payment from your end for the month of December 2011 and January 2012. We tried to get in touch with you number of times over the contact number provided by you but there was no response. We have already reported your account to the credit reporting agency Trans Union. We may have no choice but to take legal action against you and blacklist your account.

If you want to stop us from taking legal action, we request you to make the payment by tomorrow.

Regards

Nash Brown

Collections Manager

Sydney Bank.

To,

Roger Moore

Sun Rise Apartments

67 Aspen High Road,

North Dakota, South Carolina 8976

Dated: 12^th of February 2012

Subject:  Collection of your outstanding payment

Dear Mr. Moore,

This letter is in regards to the outstanding payment of your internet bill. You have been using a postpaid data card issued by our company to you.

Your due date was 31^st of January 2012 and today is already 12^th of February 2012 which is way past your due date. Our collections department tried to get in touch with you over the telephone number provided by you but there was no response. We also mailed you, but there was no reply. We would request you make the payment of your bill as soon as possible or else we will have to disconnect your services.

If required we can send an executive to your residential address for collection of the billed amount.

Regards,

Larry King

Collections Manager

AOL Internet Service.