Category: Business Letters

Deb’s Butter House
26 Peter Avenue
Seattle, WA 63985
Tel: 555-9696
Fax: 565-9696
Email: debby@butter.com

20^th April, 2010

Jeremy Howard
Sales Manager
Butter Specialists Inc.
231 Bubble Road
Millville, IL
Dear Mr Howard:

This letter is in response to your call that you had made to our company’s number. You had called us inquiring about a particular order that you wish to place with us.

In regards to the queries, we confirm your order as per the order no. 162 x kidder mills reference No. 656. Next time you call us, you won’t have to bear in all the questioning, you can give us the reference number and we will provide you with the status of your order.

The shipment however takes about a week to reach the address that you have states. The whole process is a bit elaborative, but only to assure you that our services are best and reliable.

If there is anything else that we could help you with, please feel free to contact us again.

Yours sincerely,

Karen Smith
Director of Deb’s Butter House

Download Sample Business Letter

When you have to write a business letter, there are a few things that you should keep in mind. The general guidelines that are set will help you in writing not just basic but all kinds of business letters.

The way you address the person or the company should be done in the proper manner. There should be a reference, without which the letter is termed incomplete. Make sure the paragraphs are well divided. The first paragraph should cover the criterion of the letter. Make sure there is not much elaborateness.

Then end should be proper as well. Make sure that you thank the reader for looking into the content. That means the end should be pleasing. Make sure you do not use shortened forms of verb. Like for instance ‘don’t instead of do not’. This is a formal type of letter; the writer should always remember this. These pointers should be followed for all kinds of letters.

Download How to write a Business Letter

234 Boulevard Street

New Orlando, LA 69856

April 20, 2010

Ms. Caroline Sheer

Indus Bank & Trust

569 Cathedral Road

San Francisco, CA 89653

Dear Ms. Caroline,

I want to begin by thanking you for taking out some time from your busy schedule. I appreciate you speaking to me in regards with the Finance program that we have come up with. I must say, I was very pleased talking to you about the program and seeing that you appreciate my enthusiastic attitude towards knowing more about it.

The qualifications that you have posted go well with the program. My skills go well with the program. The internship programs that I have served also stand as a strong positive point in the process. I assure you that I will blend into the set environment and bring in my best.

Thank you for considering me for your Financial Program. I look forward to hearing from you soon.

Yours truly,

Beth Cooper

Download Business Thanks Letter

Dear Ms. D’souza:

My name is Katherine Jones; I am a senior at the University of Pennsylvania. The subject that I am majoring in is Psychology. I have made it through the Dean’s list almost every semester. I am writing this letter to you, hoping that you understand my interest in the program that is being held at the University of Texas.

I have come to know more about the program from the People’s Magazine. Considering that it is so popular and helpful, I would want to be a part of it. The program is constituted by the best of psychologists around the country. Working with such people and seeking in their guidance is like a dream come true. The best part is that it allows us to reach even more closely to the real human.

I would want to discuss more about the program. I hope you don’t have any problem if we do this over the phone. My number is 555-9999.

Sincerely,

Katherine Jones

Download Business Letter of Intent

21^st April, 2010

Mr. Robert Collin
Senior Buyer
Office- Zone Furnishings Inc.
5698 Haven Avenue.
Chicago, IL 96453

Dear Mr. Collin:

This letter is addressed to you in regards with your account. I am Scylla’s new Sales Representative. I have just joined the company and as per my job profile I will be taking over your account. The account was being handled by Joseph earlier. Now that he is shifted to the other department, I would be taking care of your account.

As a means to get to know Scylla’s customers, I wish to meet in you person. Discuss the needs and requirements that can take the Office- Zone Furnishings to a whole new level. We at Scylla wish to be associated in doing so.

By meeting up face to face, we could set in the level of convenience and ease. As a representative of Scylla, I can give in 100 percent to serve Office- Zone with best services.

I am looking forward to meet you and learn more about your company.

Sincerely,

Jimmy Odon
Senior Sales Representative

Download Business Introduction Letter

2456 John’s Path
Hampton, TX 78456
21^st April, 2010

Technical Department
Blue Card Software, Inc.
4201 Research Zone, Suite 456
Research Quadrangle Stone, NY 24569

Dear Technical Department:

I am addressing this letter to the technical department in regards with the advertisement that was posted by you company; the Blue Card Software Inc. The advertisement about the hardware for the Macintosh computer is something that I am interested in. But, before I make the purchase, I had certain queries that need to be looked into.

Though I have checked up the content on your company’s website, I am still unable to find answers to my questions.

• Does the latest offering from the Macintosh have support to the Viper or the video card?
• Does your company have all the information in regards with the supporting hardware for Macintosh? It will help me just in case I wish to upgrade my system.

I am looking forward to hear from you soon. You can reply me at my email address. The email address is 456@mnj.com

Sincerely,

W. Smith

Download Business Inquiry Letter

Letter should be written on the company’s letter head

Classic electronics limited

59^th avenue road

Kansas, Missouri- 96586

To:

The General Manager

T. R. T. Limited

Chicago

21^st April 2010

Dear Mr. ABC

This letter is written from our end to thank you for considering us one of the business associates to work with you. We are more than happy to be associated with your company.

We assure you that from our end, we will not give you a chance to regret your decision. We would like to hold a meeting with someone from your company to discuss the required details.

The details in regards with the contract should be well planned in advance. We are looking forward to hear from you. Our numbers and email addresses have been mailed to you with the earlier documents.

You can contact us anytime.

Thanking you

Yours sincerely

Mathews David

Senior sales manager

(Signature should be attested with the letter)

Download Thank you for Business Letter

Business Templates

To:
Ms. Lisa Ray

Manager of Business Relations

ABC Company

Brigade

20^th April, 2010.

Ref: Product 789654

Dear Ms. Ray,

We write to you in reference with the product number 789654 that has been purchased from your company’s end on the 26^th of March. DFG56894 is the receipt number of the transaction associated with the product.

The mutual agreement that we had agreed upon stated that the product had to reach our door step with in a decent and workable condition. The contract also stated that the product would be installed by some personnel from your company. But it is very sad to notify this to you that your company has failed to live up on both your promises.

Such a careless encounter does get second thoughts in regards with long time association with your company. The work pattern that we get to see from your company in the very first order itself gets us to re-think over again.

I request you to look into the issue with seriousness and at the earliest.

Thanking You,

Sincerely,

Richard Brown

Encl: Copy of Receipt

From:

Richard Brown

26^th, Ashton Lane

Brigade

Download Business Complaint Letter

A.B.C Company Ltd
52^nd Leader Street, Millville, Chicago
Tel: 555-6699

20^th April, 2010

Dear Mr. Hassan:

Reference for Mr Jefferson Blond

Jefferson Blond has been working with us for many years now. From the time he had joined us at A.B.C., he has proven himself to be a great asset to our company. He has always been reliable and not given us any chance to complain about anything related to him.

Jefferson is one such person who was well appreciated for his work. He had a very healthy relationship with his colleagues and was very helpful towards all.

His efficiency was contributed to all areas. He was a valuable element to our company. Certainly he will be considered as one by any company he joins. We will miss him dearly. Considering it’s his decision to move, I recommend him to your company without any strings attached.

Sincerely,

John Locke

John Locke
Managing Director

John.l@anl.com

Download Business Reference Letter

Sender’s Address

Email Address

Date

Receiver’s Address, the following format should be followed

Full Name

Title

Company’s Name

Physical Address

City, State

Salutation should be as shown under:

Dear Mr. /Ms. Or the person’s Name: or Sir/Madam,

There should always be a reference in the introduction of the letter

REF:

Body of the business letter is very important. Make sure that they language is simple and the content sticks to the point. The first paragraph is essential because it discusses the actual point or the reason behind the letter being written. It discusses the purpose of the letter.

The following paragraphs can come as an extension to the purpose again. But make sure there is nothing too prolonging written.

The final lines again should shed light on the reason again. The motive should be just mentioned and not discussed. End it by thanking the person to consider your request.

The close should sound nice and pleasing like:

Yours truly,

Your name

Name of your company/organization

A signature marks the end of a business letter

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Business Letter Head Templates