Category: Business Letters

XXX Corporation

5689 Avenue Street

Quadrangle Park, NY 56986

21^st April, 2010

Mrs. Mary Susan

1563 Lattice Street

Chicago, CL 69856

Reference: CD

Dear Mary

It was very nice to meet you at the XXX conference in Texas. I appreciate that you liked the CD’s that were spotted on our stall. However we are very sorry that you dint get a chance to purchase the CD’s. We were running short of stock.

I have sent the CD’s at your address. I hope you liked them. The CD’s have all the information that you had asked for. We appreciate that you liked what our company had placed before you.

Please do send in your feedback. You can contact us any time in regards with any kind of queries. Our contact number and email address is on the CD’s.

Thanking you

Yours sincerely

Mathews Davidson

(Signature should be attested along with the letter)

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TO: The employees of the Company

FROM: The H.R Director

DATE: 21 April, 2010

SUBJECT: Dress Code for the Employees

This letter comes as a means to inform all the employees about the rules that go with the dress code. All employees should know that there are certain policies that are used in directing a dress code.

Considering the fact that our company addresses a lot of people every day in the office, it becomes even more important to common appearance in terms of uniform. The following criteria should be looked into while finalising the dress code.

• When it comes to men, it is always advisable to go in for three piece suits or also pant shirt and a jacket. One thing that should not be overlooked is the importance of long sleeves.
• Women should go in for formal business wear. There is always an option for either skirts or pants.

Please contact the reception is there is any other query.

Thank you.

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XXX Company

65nd avenue

Wellington Street

New Jersey- 89764

General Manager

Divx Company

Boulevard Street

Kansas- Missouri -98653

Dear Mr. ABC

The first paragraph as such in the letter should cover up the person’s introduction. The other thing that should be covered in the first paragraph is the purpose of the letter. One should make sure that the right words and proper language is used.

The second people should pour light on the purpose. The purpose should be elaborated a little bit. This is the right spot where in you can write about what you want to portray and also as to what you wish to expect from the party in front.

The last paragraph should have words that come across as very pleasing to the reader. The last thing would be a little reminder about the purpose, just to end the letter.

Thanking you

Yours sincerely

ZZZ

Signature

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Dean Katherine,

Sales Associates,

156 Stephenson Road,

Orleans, Florida

21 April, 2010

Dear Mr. David

REF: SALES RELATED OPPORTUNITY

This letter states that we at our company are coming up with a new line of products. With this new range, we are willing to offer you the opportunity to take up the duty to popularize the sales. This is a very challenging job and considering the job profile, we expect you to go well with this job.

The product is yet to be launched in the market. This is when the real task of sales strategies should be planned well. Prior the launch, it becomes important to note down the market conditions and plan it from there on. The required hype can be built in amongst the people through different means of advertisement. You have to decide the means to market the product and also by which the sales will increase. The means of advertisement could be through newspaper, hoardings etc.

Yours truly,

Maria Mathews

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When it comes to business writing letter format, the whole process to do is very simple. There are certain guidelines that should be followed when you are writing a business letter.

The guidelines define the format of a business letter. The format as such comprises of a well defined pattern. The format is as follows:

• The first thing comes is the FROM address.
• Post that comes the TO address
• Salutation is a very important part in the format of not just a business letter but any letter for that matter.
• Once you make the reference, the follow up are the paragraphs. In most cases, the letters usually have three paragraphs.
• The first paragraph is more like an introduction. You need to introduce yourself or your company. Place the general details.
• The second paragraph has the details about the purpose for which one is writing the letter for.
• The third and the final paragraph is more like the ending of the letter, where in you thank the reader for looking into the letter.

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Document Zone

54^th King Street

Utah, VA 78653

20 April, 2010

Katherine Z Barber

Drive- In Ltd.

78^th Red End

Virginia, WD 78632

Dear Ms. Katherine:

We understand that running a business means having a lot of areas to be concerned about. If you are worried about your documents being printed and stated in the right manner, then you should find someone who can take care of it. Handling all by you might be energy and time consuming. You should be certain that your documents are exactly the way you had pictured it to be. Documents are one such thing that even one wrong point might create major blunders.

At Documents Zone, we ensure that your worries are put to rest. There is amazing and skilled staff that works for us and leaves no room for disappointment in either us or our customers. We would be glad to offer you our FREE estimate about our services and related charges. Please feel free to contact us for absolutely any query.

Sincerely,

(Signature here)

Richard David
President

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Business letter writing is not a complicated process at all. A lot of people do get worked up as it is a formal letter. Though, it is a formal kind of a letter, the procedure to write a business letter is very simple. There are general guidelines that should be followed while writing a business letter.

• The first thing that you should know about while writing a business letter is the purpose. It is very important to know the purpose as to why and about what you are writing.
• When you are addressing the letter to someone in particular or any company as such, make sure you introduce yourself.
• The first paragraph should roughly talk about the criteria. The following paragraphs should pour a little more light on it.
• Make sure that the language used is simple and less complicated.
• Simple language does not mean informal language. You need to write like a professional.
• Make sure you don’t fill up the letter with unnecessary details.
• The last paragraph should sound pleasing. You should thank the reader for putting in time to read up your letter.
• The ending salutation should be well placed with thanking you, sincerely etc.

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