Category: Business Letters

KLP Financial Services, Inc.

3645 Anapolis St.

Clarkson, GA 30021

Re: PS Bank

Creditor: PS Bank

[Account Name]

Total Current Balance: $21, 985.23

Account Number: [xxxx-xxx-xxx]

Dear [Name of Debtor]:

As we discussed last week, KLP Financial Services, Inc, accepts your suggestion and offer to pay $20, 359.24 as a settlement for the mentioned account.

However, allow us to make it clear that this offer will expire in November 5, 2010. Therefore, if KLP Financial Services, Inc will receive the amount on of before the said date, then we shall consider the indebted amount fully settled, and we shall also cease our collection efforts.

Regards,

Katelyn Pratts

Collection Representative

KLP Financial Services, Inc.

Download Debt Settlement Letter

August 10, 2010

Dwight Parker

Yell Agency

Eastwood City

Dear Mr. Parker:

Warm greetings!

We are very pleased that you have chosen Union Bank as your company’s partner bank to work on your employees’ payroll.

Your decision serves as a challenge on our part to prove our worth to be your company’s partner in handling the finances of your employees. We are hoping that everything will be good as we start our new corporate ties.

If you think you need clarification on any aspect of our business, you can easily contact our head of Customer Relations, Marivic Anderson, who would be glad to assist you with your needs.

We hope to forge a long-term corporate relationship with your company.

Best Regards,

Katlyn Collins

CEO

Union Bank

Download New Customer Welcome Letter

Dear Ms. Isabelle Walter:

This is in reference to your unpaid Internet bills for the months of July and August. We have been trying to call you, but your phone cannot be reached; we assume you already changed your cell phone number.

We would like to remind you that you have to pay $100 plus $10 interest that are due as soon as possible. If you wish to terminate your Internet plan contract, we wish that you get in touch with us as soon as possible so we can work on the necessary process.

This is a form of written warning, as we could escalate this to a law firm once we did not hear any word from you upon receiving this letter. You can contact us directly if you have any questions. Our phone numbers are 952-458-962 and 952-745-9615.

We hope to talk with you soon.

Best regards,

Smart Internet, Inc.

Download Fees Reminder Letter

Dear [name of customer here],

We are excited whenever Thanksgiving is here. It is a perfect time to thank everyone, including you, our customers! We would like to thank you for believing in our products and services making our business thrive in the market. Competition is undeniably stiff, but we remain steadfast because of you.

Allow us to express our gratitude for having you as one of our loyal customers. The past year has really been good, and we look forward to having you still as our customer in the years to come.
We hope you’ll have a fruitful Thanksgiving celebration this year.

Again, Happy Thanksgiving!

Regards,

K&R Enterprises

Download Thanksgiving Letter to Customers

Dear Mr. Mathew Davidson:

Business firms are always under stress when it comes to certain issues. Considering that your company is a newspaper firm, we at our end have the best deals to offer to you.

There is enough paper and ink used in the printing process. We from our end ensure that the results and gains are more where as the investment is on the reasonable scale. Working with us, you can for sure find nothing less than 10 % of profits.

We look into all possible resources that can gain you profits. The overall market system is analysed very well and based on those statistics the future strategies can be looked into.

With the proper analysis, we will place the best plans for you. Based on those plans, you can see for yourself the rise in the profits. We ensure that you will not be disappointed in any which manner.

Sincerely,

Mathew Davidson

21^st April, 2010

Mr. Christopher Mathews
President and CEO
Lever Dynamics Ltd.
56 Brigade, Suite 4658
New York, NY 15638

Dear Mr. Christopher:

I, the chairperson of the “helping hand” in New York personally want to thank you for the support you have lent to our organisation. In today’s world, it is very difficult to find such generous donors like you.

Lever Dynamics has been playing an influential part throughout the campaign. The support and assistance in more than one criterion was so applaud able that we are running short of words. The target that we had set has been achieved. In fact we have benefitted more than desired.

We are glad that companies like yours realises the importance of social communities and related needs.

I look forward to seeing you at the G.L.A.D. special thank you reception next week. It would be an honour.

Yours sincerely,

Juan Moore
Fundraising Chair

Dear Mr. Crank:

In a business firm, there are many things that you need to take care off. There are different departments and concerns that need to be looked into. The one thing that you might be concerned about is how you could cut down on your printing costs. You have a target set to get down the costs by say 30% every month. Then we at our end will help you achieve that target.

At our end, we check into every aspect related to your goal. The review is done to get a clear cut picture of the market statistics. This way the exact position of the system is brought on surface. The plan is sketched down based on the review. The in depth report will have plans that will help you get all the benefits.

We guarantee you with best services and also good results. We have enclosed the review of our work so far. Please give some time to look into it.

Sincerely,

Mathews Kerry

Dear Mr. Schuster,

We address this letter to deeply apologize for the difficulty you have faced in terms of the shipment of the goods. The goods under the order no. 369 that reached your door step on the 16^th April turned out to be defective. We do understand your disappointment in us; we deeply regret your inconvenience.

Our products are shipped only after checking with the quality. Our products are always high quality products. The problem that you had to face cropped up due to the loop holes in our administrative department who shipped the products without any check.

We have already dispatched a new product for you from our end. We hope to bring in best quality throughout.

If you have faced any other form of inconvenience, please feel free to contact us.

Sincerely,

Mr. Harris

Print should be on the corporate letter head paper

20^th April, 2010

Mr. Robert Brown
Senior Buyer
T. K. Furnishings
52^nd Avenue
Chicago, IL 56963

Dear Mr. Robert:

This letter has been written keeping in mind your association with our company. I am the new Sales Representative. I want to briefly introduce myself. I am Samantha. I have joined the Karma Company just about recently. As per my job profile, I will be taking care of your account from here on.

I would like to meet you in person to check in on the details on an elaborative front. It would be nice to speak to you face to face. Our customers mean the most to us. As you are one of our priorities, prime attention is always given to you.

I am looking forward to meeting you. Please do let us know your convenience hours. You can call us or email us in regards with the plan.

Sincerely,

Silver Karen
Senior Sales Representative

Business letter writing is not a complicated process at all. A lot of people do get worked up as it is a formal letter. Though, it is a formal kind of a letter, the procedure to write a business letter is very simple. There are general guidelines that should be followed while writing a business letter.

• The first thing that you should know about while writing a business letter is the purpose. It is very important to know the purpose as to why and about what you are writing.
• When you are addressing the letter to someone in particular or any company as such, make sure you introduce yourself.
• The first paragraph should roughly talk about the criteria. The following paragraphs should pour a little more light on it.
• Make sure that the language used is simple and less complicated.
• Simple language does not mean informal language. You need to write like a professional.
• Make sure you don’t fill up the letter with unnecessary details.
• The last paragraph should sound pleasing. You should thank the reader for putting in time to read up your letter.
• The ending salutation should be well placed with thanking you, sincerely etc.