Category: Acknowledgement Letters

Acknowledgement letters are formal piece of document drafted for acknowledging the receipt of donation, payment or any services of an individual. As these letters are exclusively formal, it has to be specific and brief. Moreover, one must also keep note of the two important points as follows.

• Reason: Acknowledgement letters are generally drafted for acknowledging an action or fact that is being taken place. Therefore, the letter must bear the reason behind acknowledging it and should be presented maintaining the basic etiquettes.

• Format: As these are formal letters one basic format has to be maintained throughout. The letter should initialize with the name and address of the recipient following with the date. Further, the content should be divided into three following parts introduction, body and conclusion. The introduction has to be specific in nature and should relate with the subject line of the letter. Following it, the body must be concise in nature and should acknowledge the fact profusely.

Finally, the conclusion should summarize the entire letter and can also apologize in case of inevitable delay in acknowledging. The letter should end with a sincere thank you followed by sender’s full name.

One should also ensure that acknowledgement letters are drafted with a professional yet courteous approach without being much verbose.

Sample Acknowledgement Letter

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Acknowledgement Letter Example

Donor Acknowledgement Letter

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Acknowledgement Letter

Donation Acknowledgment Letter

University Acknowledgement Letter

To,

Mr. Mark Richards

7833 Lake Hills Road

San Antonio

July 27, 2012

Subject: Acknowledgment of application for Graduate course, Spring Semester 2013

Dear Mr. Richards,

Please accept this letter as an acknowledgment of the receipt of your application for Master’s in English Literature, School of Language Studies, for the Spring semester 2013. We will be going through all the applications and based on the GRE scores, we will calculate the cut-off marks and also consider every applicant’s curricular and extra-curricular accomplishments before we short list the candidates. Since there are over 2,000 applications from all over the world, we will need some time before you contact you with further news. Kindly bear with us and we thank you for your patience.

The School of Language Studies at the University of Texas at San Antonio is one our most popular courses and we ensure you that you will receive the best possible education here from our esteemed faculty members. We have also received your application for a scholarship along with your admission application letter. This application will be considered by separate team of experts and you will be informed of both the admission and the scholarship at the same time.

Thanking you,

Yours truly,

Donice James

Department of Admission

To,

Mr. Gary Smith

893 Grace Land Avenue

Dallas

July 26, 2012

Subject: Acknowledgment of donation to Crestview Home for the Elderly

Dear Mr. Mason,

We are happy to receive a check of $5,500 from you on July 26, 2012 and we appreciate your generous contribution to our organization. We are a non-profit organization and any amount of donation goes a long way in providing the necessary comforts to the people in our home for the elderly. Every year we are getting more and more applications and the number of elderly persons in the home is increasing. Because of this we have decided to expand our building, construct new rooms, add more beds and other amnesties so that the people living her can be comfortable and lead an active life.

Lately, we have also hired two new full-time doctors at the home so that they can deal with any medical emergency and have increased the number of nurses by 10%. All this is possible because we have generous people like you helping us and we are very grateful for it. You are most welcome to visit us and see where we have spent your contribution. You can call me at 687993434 for further questions.

Thanking you,

Yours truly,

Donna Richards

To,

Mr. Nathan Johnson

511 Richardson Avenue

Waco, Texas

August 2 27, 2012

Subject: Acknowledgment of payment of fees for month of August

Dear Mr. Johnson,

We have received an online payment of $75 against your All Connect Cable TV bill (service number 78959345345) for the month of August on August 2, 2012. Your transaction number is YY6788. Please save this number and mention it in case there is any problem or error in payment or when you talk to our customer care executive. We would like to mention that since we introduced our online payment system, we have received many letters from customers saying that they are finding the new system very convenient and fast. We hope you have had a similar experience. We would also like to stress that any online transaction conducted through our website is safe and we follow strict security measures to ensure the confidentiality of the customer’s information.

Please continue to use the system or you can also opt for payment on phone through mobile banking, use a credit or debit card or send us a check at any of the offices of the company. If you have any further questions regarding the payment, please contact us at 7832947132.

Thanking you,

Yours truly,

Will Laiman

To,

Will Nathan Morris

783 Loop 360 Drive

Austin

July 27, 2012

Subject: Acknowledgment of job application

Dear Mr. Morris,

We have received your job application dated July 20, 2012 applying for the post of sales manager at our company New Light enterprises, on July 26, 2012. We appreciate your interest in working for our company and the time you invested in the application procedure. We have also received your cover letter along with your resume and we have kept both of them in our records. Since we have received over a 100 applications for this post, we will need some time to review them and then 50 applicants will be shortlisted for the written test, dates of which will be informed to you via phone and email.

The shortlisted candidates will have to sit for a written exam, out of which only 15 candidates will be selected for the next round, which is the personal interview round, with the CEO of the company Mr. Wen Bao. Once again we appreciate your interest in the company and thank you for applying here. If you have any further questions, you can contact us at 89384543 or email us newlight@uue.com.

Thanking you,

Yours truly,

Rose Dana Miller

Human Resources

To,

Mary Williams

453 Woodrow Drive,

Austin

July 27, 2012

Subject: Acknowledgment of receipt of recommendation letter for Mr. Roger Brigance

Dear Ms Williams,

We have received your recommendation letter today regarding Mr. Roger Brigance who has applied for the post of Lecturer of Psychology at our institute, St Joseph’s College. Thank you for taking time to write a few words on the past performance of Mr. Brigance in your institute and his personal character. It has helped us a lot in the selection process and know him a little better. We are happy to know that he was an excellent employee in your institute and appreciate your acknowledgement of that.

Our college has a confidentiality policy and all recommendation letters are kept confidentially in the college records. I would like your permission to keep your letter in the personal files of Mr. Brigance and if not, we will destroy the letter. Please let us know what you want us to do with it. If you do not respond by August 1, 2012, we will use this letter and keep it our institute’s records.

Once again thank you for your time and words. Please contact me at 98492423432 for any further questions.

Yours truly,

Marcia Polaski

Human Resources

To,

Ms Martha Mason

563 Morrow Drive,

Austin

July 26, 2012

Subject: Acknowledgment of donation to St Paul’s Children Hospital

Dear Ms Mason,

Please accept our gratitude and appreciation regarding your donation to the cancer ward of St Paul’s Children’s Hospital. We have received a check of $5,000 from you on July 26, which will be utilized to treat children suffering from cancer, for payment of medical fees of underprivileged children, for construction and maintenance of the children’s ward and will also be used for research purposes. We have 60 children in our hospital at present and out of them 23 are suffering from some form of cancer. Your contribution will help us make their lives better.

We will be glad to take you on a tour of the children’s ward and the play area and also show you how your money has been utilized. If you have any questions or would like to visit us, you can contact our human resources manager Will Tanner or development manager Logan Jones at 783483284, 787483282 or 783483274. We will keep you informed on any further development and usage of your donation through weekly newsletters and emails. Thank you once again for your gracious contribution.

Yours truly,

Marleena Rose Johnson

To,

Ms Ana Richards,

432 Green Leaf Lane,

New York

July 27, 2012

Subject: Acknowledgment of application for Creative Writing course, Summer Semester 2013

Dear Ms Richards,

We have received an application from you applying for the 1-year Creative Writing course in the Department of Language Studies for the Summer Semester of 2013 at our institute Phoenix College. We would like to inform you that this is one of the most popular courses in the college and every year we have hundreds of students applying to the institute. We have a much esteemed faculty of teachers and also frequently invite external faculty members who work for newspapers, magazines, are novelists or freelance writers.

Since we have received many applications we will be going through all of them and short list the candidates. After that, applicants will have to appear for an interview, the dates of which will be informed to you through the email address and the phone number you mentioned in the application. We are still in the process of deciding the date of the interview so kindly bear with us. We appreciate the fact that you have taken out your time and applied to our college and you will hear from us soon.

Thanking you,

Yours truly,

Libby James

To,

_____________ [Name of recipient of letter]

_____________ [Address]

_____________ [Date]

Subject: _____________ [State the subject of the acknowledgement letter in brief]

_____________ [Salutation and title, Name],

We have received your application_____________ [state what kind of application, job, studies etc] for _____________ [name of designation or course of study applied for] at _____________ [name of educational institute, organization or company] on _____________ [mention date on which the application was received]. We appreciate the time and hard work you devoted in creating the application and are happy to see your interest in our organization. Since we have received _____________ [mention number of applications] applications, we will need some time to review them before we can shortlist the candidates.

After that we will hold a _____________ [process which is to be followed], the dates of which will be informed to you through the phone number and email address you gave. Our organization is a leader in its sector and you have taken the right decision in applying here. If you have further questions, we will be happy to answer them you can contact_____________ [Mr./Ms. give name] at _____________ [give phone number, email address or postal address] for any queries. Once again thank you for application and you will hear from us soon.

Yours truly,

_____________ [Name of sender]

_____________ [Designation]

_____________ [Name of company or institute]

To,

[Name of recipient]

[Address of recipient]

[Date on which the letter is sent]

Subject: [Mention the subject of the acknowledgement letter in brief]

Dear/Respected Ms./Mr. _______ [Write a proper salutation and title for the recipient],

First paragraph: [The first paragraph of an acknowledgement letter mentions what is being acknowledged: it can be the acknowledgement of a bill payment, donation payment, job application, course application and so on. The sender of the letter informs the recipient that he has received the concerned document/letter/payment and expresses his gratitude].

Second paragraph: [The second paragraph of the acknowledgement letter is the body of the letter where one describes the object of acknowledgement in more details. For e.g., if it is a donation acknowledgement, the sender will describe how the money will be used; if it is a course admission acknowledgement, then the sender will describe the benefits of the course and the college].

Third paragraph: [This is the concluding paragraph of the acknowledgement letter and it summarizes the whole letter. The sender thanks the recipient and once again acknowledges the application or payment. He also gives any contact number or address where the receiver can contact him in the future if required.]

Thanking you,

Yours truly,

[Name of sender of letter]

[Address]