Author: samples

Acknowledgement letters are formal piece of document drafted for acknowledging the receipt of donation, payment or any services of an individual. As these letters are exclusively formal, it has to be specific and brief. Moreover, one must also keep note of the two important points as follows.

• Reason: Acknowledgement letters are generally drafted for acknowledging an action or fact that is being taken place. Therefore, the letter must bear the reason behind acknowledging it and should be presented maintaining the basic etiquettes.

• Format: As these are formal letters one basic format has to be maintained throughout. The letter should initialize with the name and address of the recipient following with the date. Further, the content should be divided into three following parts introduction, body and conclusion. The introduction has to be specific in nature and should relate with the subject line of the letter. Following it, the body must be concise in nature and should acknowledge the fact profusely.

Finally, the conclusion should summarize the entire letter and can also apologize in case of inevitable delay in acknowledging. The letter should end with a sincere thank you followed by sender’s full name.

One should also ensure that acknowledgement letters are drafted with a professional yet courteous approach without being much verbose.

Sample Acknowledgement Letter

Acknowledgement Letter Format

Acknowledgement Letter Template

Acknowledgement Letter Example

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Acknowledgement Letter

Donation Acknowledgment Letter

University Acknowledgement Letter

To,

Mr. Mark Richards

7833 Lake Hills Road

San Antonio

July 27, 2012

Subject: Acknowledgment of application for Graduate course, Spring Semester 2013

Dear Mr. Richards,

Please accept this letter as an acknowledgment of the receipt of your application for Master’s in English Literature, School of Language Studies, for the Spring semester 2013. We will be going through all the applications and based on the GRE scores, we will calculate the cut-off marks and also consider every applicant’s curricular and extra-curricular accomplishments before we short list the candidates. Since there are over 2,000 applications from all over the world, we will need some time before you contact you with further news. Kindly bear with us and we thank you for your patience.

The School of Language Studies at the University of Texas at San Antonio is one our most popular courses and we ensure you that you will receive the best possible education here from our esteemed faculty members. We have also received your application for a scholarship along with your admission application letter. This application will be considered by separate team of experts and you will be informed of both the admission and the scholarship at the same time.

Thanking you,

Yours truly,

Donice James

Department of Admission

To,

Mr. Gary Smith

893 Grace Land Avenue

Dallas

July 26, 2012

Subject: Acknowledgment of donation to Crestview Home for the Elderly

Dear Mr. Mason,

We are happy to receive a check of $5,500 from you on July 26, 2012 and we appreciate your generous contribution to our organization. We are a non-profit organization and any amount of donation goes a long way in providing the necessary comforts to the people in our home for the elderly. Every year we are getting more and more applications and the number of elderly persons in the home is increasing. Because of this we have decided to expand our building, construct new rooms, add more beds and other amnesties so that the people living her can be comfortable and lead an active life.

Lately, we have also hired two new full-time doctors at the home so that they can deal with any medical emergency and have increased the number of nurses by 10%. All this is possible because we have generous people like you helping us and we are very grateful for it. You are most welcome to visit us and see where we have spent your contribution. You can call me at 687993434 for further questions.

Thanking you,

Yours truly,

Donna Richards

To,

Mr. Nathan Johnson

511 Richardson Avenue

Waco, Texas

August 2 27, 2012

Subject: Acknowledgment of payment of fees for month of August

Dear Mr. Johnson,

We have received an online payment of $75 against your All Connect Cable TV bill (service number 78959345345) for the month of August on August 2, 2012. Your transaction number is YY6788. Please save this number and mention it in case there is any problem or error in payment or when you talk to our customer care executive. We would like to mention that since we introduced our online payment system, we have received many letters from customers saying that they are finding the new system very convenient and fast. We hope you have had a similar experience. We would also like to stress that any online transaction conducted through our website is safe and we follow strict security measures to ensure the confidentiality of the customer’s information.

Please continue to use the system or you can also opt for payment on phone through mobile banking, use a credit or debit card or send us a check at any of the offices of the company. If you have any further questions regarding the payment, please contact us at 7832947132.

Thanking you,

Yours truly,

Will Laiman

To,

Will Nathan Morris

783 Loop 360 Drive

Austin

July 27, 2012

Subject: Acknowledgment of job application

Dear Mr. Morris,

We have received your job application dated July 20, 2012 applying for the post of sales manager at our company New Light enterprises, on July 26, 2012. We appreciate your interest in working for our company and the time you invested in the application procedure. We have also received your cover letter along with your resume and we have kept both of them in our records. Since we have received over a 100 applications for this post, we will need some time to review them and then 50 applicants will be shortlisted for the written test, dates of which will be informed to you via phone and email.

The shortlisted candidates will have to sit for a written exam, out of which only 15 candidates will be selected for the next round, which is the personal interview round, with the CEO of the company Mr. Wen Bao. Once again we appreciate your interest in the company and thank you for applying here. If you have any further questions, you can contact us at 89384543 or email us newlight@uue.com.

Thanking you,

Yours truly,

Rose Dana Miller

Human Resources

To,

Mary Williams

453 Woodrow Drive,

Austin

July 27, 2012

Subject: Acknowledgment of receipt of recommendation letter for Mr. Roger Brigance

Dear Ms Williams,

We have received your recommendation letter today regarding Mr. Roger Brigance who has applied for the post of Lecturer of Psychology at our institute, St Joseph’s College. Thank you for taking time to write a few words on the past performance of Mr. Brigance in your institute and his personal character. It has helped us a lot in the selection process and know him a little better. We are happy to know that he was an excellent employee in your institute and appreciate your acknowledgement of that.

Our college has a confidentiality policy and all recommendation letters are kept confidentially in the college records. I would like your permission to keep your letter in the personal files of Mr. Brigance and if not, we will destroy the letter. Please let us know what you want us to do with it. If you do not respond by August 1, 2012, we will use this letter and keep it our institute’s records.

Once again thank you for your time and words. Please contact me at 98492423432 for any further questions.

Yours truly,

Marcia Polaski

Human Resources

To,

Ms Martha Mason

563 Morrow Drive,

Austin

July 26, 2012

Subject: Acknowledgment of donation to St Paul’s Children Hospital

Dear Ms Mason,

Please accept our gratitude and appreciation regarding your donation to the cancer ward of St Paul’s Children’s Hospital. We have received a check of $5,000 from you on July 26, which will be utilized to treat children suffering from cancer, for payment of medical fees of underprivileged children, for construction and maintenance of the children’s ward and will also be used for research purposes. We have 60 children in our hospital at present and out of them 23 are suffering from some form of cancer. Your contribution will help us make their lives better.

We will be glad to take you on a tour of the children’s ward and the play area and also show you how your money has been utilized. If you have any questions or would like to visit us, you can contact our human resources manager Will Tanner or development manager Logan Jones at 783483284, 787483282 or 783483274. We will keep you informed on any further development and usage of your donation through weekly newsletters and emails. Thank you once again for your gracious contribution.

Yours truly,

Marleena Rose Johnson