Retirement Letters

Retirement Letters

Retirement letter is an official letter of communication to inform the organization about your imminent retirement.  It is a formal letter and is generally addressed to the immediate superior who may then forward it to the HR department.  It is generally written about four to six weeks prior to the actual date of retirement.

Begin your letter by stating the reason for your writing which is your impending retirement.  Mention the date of retirement along with the post from which you are retiring.  Include particulars about medical and other relevant details including retirement benefits which you may be entitled to.

Take the opportunity to acknowledge and appreciate the co-operation of the people in your own and other departments.  As a gesture of goodwill offer to help your successor in any which way you can, to ensure a smooth transition.  After putting in a number of years of service, your help may prove invaluable to the organization during this period of changeover.

Before concluding, make sure to leave a communication address and contact numbers where the company can reach you.

Retirement Letters

Retirement Letter Format

Dear Mr. Douglas,

I am writing this letter to confirm my retirement from the position of executive assistant which will be effective next month.

Though I have looked forward for years for my retirement to come, it saddens me that I will have to leave such fine people. The years that I have worked for this company are some of the best and most fruitful years of my life. I will be enjoying my retirement I am sure, but you will always be in my heart wherever I may go. Let me also take this opportunity to thank you, your staff and the company for all the love and support that you have given me during my employment.

It will be kind of you if you could confirm my retirement date and the things that I will do to return company equipments. If I can be of any assistance during the process, please call me.

Thank you. God bless.


Aaron Deville

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Retirement Letters

Congratulations on Your Retirement Letter

Dear Mr. Cedrick,

I have heard that you will be retiring beginning next month. I know of the dedication that you have put on your work during your stay with the company. Thank you.

I will forever be thankful for everything that you have done for us. My staff and I could not have done the progress and achievements, which has characterized the department without you. Your absence will be thoroughly missed. I have already instructed the people concerned to facilitate your retirement process and the transfer of the equipments back to the material depot.

Should you encounter any problem during the transition period, please do not hesitate to call me. I also know of several accommodations which you can enjoy during your retirement. I will give the list to you later when we meet.

Once again, my most sincere gratitude for the experience you gave us.

All the best,

Jean Marlin

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Retirement Letters

Retirement Resignation Letter

Dear Ms Anny

As the time for my retirement approaches, I wish to submit my resignation letter and give the company a one-month’s notice as required. The last day of my employment in your company will be on January 6, 2010.

I wanted to say thank you for giving me a chance to work in your company. Truthfully, the company has helped me achieve several endeavors, which any employees can be proud of.

I wanted to say thank you as well for the support and assistance you gave me during my work. I have enjoyed working at your company immensely.

Even though I am about to take my long rest, I will miss everything in your company especially my colleagues.

If I can be of assistance, you can just call me over the phone or simply just make an email.

Thank you very much!


Mario Valdez

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Retirement Letters

Retirement Announcement Letter

The sales staff,

It is with feelings of sadness and emptiness that I am announcing the retirement of one of the foundations of our company, Mr. Derrick Dee, our department supervisor.

Mr. Dee has been with the company for more than thirty years. During his tenure, the company experienced phenomenal growth. The people who have been under his supervision all reported his good nature and great skill in handling them. Without him, there would have been many problems with some of our staff. He began working with the company as a regular staff member like you. He undertook several field assignments before being promoted to department supervisor, a job that he held superbly for eighteen long years.

Although Rick will be missed, he has the right for the privilege given to him by the company. Let us all wish him the best of luck on his retirement.


Marlon Singer

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Retirement Letters

Retirement Letter Template

Dear Mr. Brooklyn

I am writing to you this letter because I want to inform you that I am about to retire and I hereby give you a month’s notice as required. I have decided to take my retirement because I am not growing any younger. I want to enjoy the very last moment of my life with my family and kids.

I wanted to thank you for giving me the opportunity and privilege to work in your company. I appreciate the things that the company has done for me and I wanted you to know that I will treasure them for the rest of my days.

Even though I am looking forward to my retirement, still I will miss my work, our clients and my colleague. If I can be of any assistance, feel free to contact me with my number or email.

Thank you very much!


Jason Metallica

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Retirement Letters

Retirement Thank You Letter

Dear Mr. Smith

I am writing to you this letter because I wanted to thank you personally for your valuable contributions to our department.

Ever since you worked at our office, the company has grown so much in terms of size and profitability. You have brought fame and honor in this company. Because of you, the company has become one of the best in the business.

It is hard for us to let go of an employee like you. You are one in a million. However, I know that you have your own reasons for leaving the company.

Again, I wanted to say thank you for your great efforts for making the company on top. I wish you all the best life for your retirement.

If I can be of assistance, just give me a call or simply drop by at my office.

Yours sincerely,

Matthew Mary

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Retirement Letters

Retirement Letters

Early Retirement Letter

Download Early Retirement LetterDear Mr. Boulevard

I would like to inform you that I am about to retire from my position as a customer service representative from your company, effective Dec 25, 2009.

I wanted to say thank you for the different opportunities you gave me. Your company helped me so much in developing my professional and personal growth. Truly, I have enjoyed every working in your company and I appreciate your sincerity to help me during my tenure with the company.

While I wait for my retirement, I will miss everything from your company especially with the bonds that I have established from your employees.

Again, I would like to say thank you for the opportunities you gave me and I look forward on meeting with you personally to discuss other matters.

If I can be of any assistance, never hesitate to call me over the phone.


Chris Tucker

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Retirement Letters

How to Write a Retirement Letter

When you feel that it is time that you retire, then you will need to write a letter to your boss. Below are some tips that you can follow when writing a retirement letter:

  • The letter should be simple and concise. It should talk directly about your intention to retire from your job.
  • It is best to keep a positive and casual tone to your letter. If you really want a happy retirement, do not write about how the company has made your life miserable and so forth. Do not bring up past issues with co-workers and superiors too.
  • You should also thank your employer for all the skills and experiences that you have gained through the company. Tell them how the company has helped you as an individual and as a person working for a team.
  • The following should not be omitted from your letter: your name together with your employee number, your expected date of retirement, the years you served the company, whether you would like to continue your contributions for some benefits, and an address where they can contact you even if you have already retired.

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Retirement Letters

Sample Retirement Letter

Dear Mr. Jayson Humphrey,

I am writing to inform you of my intentions to retire from the company effective on 31 January 2010. After serving the company for 25 years, I must say that I have grown a lot as a person and as an individual who is able to work with a set of different colleagues. I want to thank to thank you for all the opportunities that you have given and trusted me with.

Moreover, the support and trust that you have shown me is incomparable. I will never forget the valuable experiences and knowledge that I have gained from the company and from you. This also goes the same for all my colleagues who have helped in shaping me to be the best that I can be. Please do not hesitate to call on me if you need my help for the transitioning process. I will be more than happy to oblige.

I would like to continue with my contributions for my insurance coverage even when I am already retired. My contact information are still the same should you wish to contact me after my retirement.

Akisha Brown

Employee No.: AB0123456

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Retirement Letters

Retirement Letters

Retirement wishes letter

Sample Retirement wishes letter

Wednesday, 24-05-10

Vibgyor Enterprises
PO Box 555525
77230, USA

Dear John,

I am extremely delighted with the news of your retirement. You have had a great career with the company and on retiring you will be eagerly waiting to spend quality time with your loved ones.

It is time for you to say goodbye to all the working tensions and welcome your pension. Your support and contribution to the company is beyond explanation.  It was great working with you.  I have gained confidence and courage to tackle problems under your supervision and I will be missing you greatly at work.

Now that you are retiring, I wish you all the success and prosperity for a wonderful future ahead. Have fun and adventure travelling to all the places you have longed to visit. Keep in touch through mails and calls.

Yours Sincerely


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Retirement Letters

Retirement letter from employer

Sample Retirement letter from employer

Wednesday, 24-05-10


Ideal Technologies

320 Snyder Ave,

Berkeley Heights,

NJ 07920

Dear Rob,

I am happy to inform you of your retirement as Department Head, but at the same time I find it difficult to express my feelings. You were very dedicated and true to your work since your appointment in 1990. It has been 20 long good years of service. We will be missing you a great deal.

You showed your co-workers how to be optimistic at work.  I thank you personally for all the extra hours of hard work you have put in without sighs, when our company faced some technical issues. Your contributions are beyond words. Your devotion made you famous among your clients, co-workers and juniors.

We are extremely sorry to loose you. Please feel free to contact us in case you need any assistance.

Wishing you good health and a colourful future ahead in your well earned retirement.

Yours sincerely


General Manager

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Retirement Letters

Retirement appreciation letter

Sample Retirement appreciation letter

Mr. George Mathew,

503Eastwood Company,

Lancaster Avenue,

Box 3000,


PA- 19366

Dear Mr. Ken,

After 30 years of service here at Eastwood Company as Vice President, it is hard to believe that you have reached retirement. It is tough for me to see you going today, but congratulations on your retirement.

During your tenure here at Eastwood Company, you have given generously of your talents and strengths. We are grateful for all your dedications and are left with no words for appreciation. Your efforts have helped this company grow to the position it enjoys today. We hope you have enjoyed being here. My eyes are wet at this moment of time when you are leaving us.

Mr. Ken, as you begin your retirement, we hope that you are able to fully enjoy the leisure you have earned.

Wish you a happy life ahead.

With Warmest regard,

George Mathew

Chief Executive Officer

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Retirement Letters

Retirement notification letter

Sample Retirement notification letter

Wednesday, 24-05-10


377 Elm Street


Mass 0166,


Dear Sam,

I write this letter to confirm my retirement from my position as Project lead with Protech effective 30-05-2010.

Though I am looking forward to retiring life, I will miss the busy working schedules and the company of my co-workers.

I duly appreciate the opportunities that I have been given at Protech.  It was great working there in terms of professional approach as well as the friendly environment.  I am extremely grateful to all those who have helped me in the successful completion of my service.

I am greatly indebted to Mr Roger who assisted in the first few years of my service. Without his guidance I would not have been able to reach such great heights in my career.

Please do contact me in case of any required assistance from now until my retirement.

I wish my co-workers and the company all the success in the future.



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Retirement Letters

Retirement notice letter

Sample Retirement notice letter

Mr. Thomas Cook,

General Manager,

Mac Shell,

Leas SE,


NM- 87109

Dear Thomas,

Here by I am confirming your notification of your retirement and reliving you from the post of GM from Mac Shell on May 24, 2010. I hope you have had a great tenure with our organization.

Thomas, you have been with us for 26 years. I appreciate your valuable contribution towards Mac Shell from the core of my heart. I have always noticed your dedication, punctuality and sincerity towards work. You have always worked hard, fulfilled your responsibilities as boss and done duties as employee in your entire career and have also earned the opportunity to enjoy more time with your family and grandchildren.

I have issued a notice to human resources department to prepare your documentation. You will get all your funds and dues cleared from account department a day before your official farewell.

Wish you good health.


Joy William

Chef Executive Officer

Mac Shell

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Retirement Letters

Retirement Party Letter


Mr. French Perry

Head HR Department

Grimsby software Ltd

C-14, Fourth floor

Grimsby, South Humberside

4 January 2011

Subject: Retirement Party Letter

Dear Mr. Perry

I hereby invite all my team and rest of the staff on my retirement party which will be held on 14th January 2011. It was a great experience working with all my team members. You all supported and guided me all through this journey. In my tenure with the organization the management was very supportive and they gave me multiple opportunities to grow and perform better.

This party will be conducted during the lunch time in the office party hall. I would be glad to see all of you attending the party to say me a final good bye. I would request you all to stay in touch. Kindly let me know if I can help the team or any one from the team in any of their endeavours.

Thanking you

Flynn Parker

Retirement Letters

Retirement Letter to Boss


Mr. Edward Pollard

Head HR Department

Redford software Ltd

G-3, Fifth floor

Redford, Nottinghamshire

4 January 2011

Subject: Retirement Letter to Boss

Dear Mr. Pollard

I am retiring on 31st January 2011. I take this opportunity to thank you for all your support and guidance in my journey in this company. More than a boss you always stood by me as a true mate. I find myself extremely fortunate to get the opportunity to work with you. You gave me all the exposure to learn and perform better. Without your all time hold up I would have never been to my current position.

I would like you to accept my heartiest wishes for your future accomplishments. I would also request you to stay in touch with me even after I leave this organization. This retirement is the beginning of a new era, in which I would again look for your affection and concern.

Thanking you

Ann Laura

HR Manager

Retirement Letters

Writing a Retirement Letter


Mr. Karen Christopher

Head HR Department

Manchester software Ltd

G-13, First floor

Manchester, Greater Manchester

14 January 2011

Subject: Retirement Letter

Dear Mr. Christopher

I would like to inform you that I am retiring from the position of HR manager from Manchester software Ltd. My retirement will be effective from the 31st January 2011 of this year. In the last couple of years I received some great professional opportunity from this organization. I sincerely believe that Manchester software Ltd is indeed a great place to work and learn. Everyone in the team supported and guided me in this tenure. I owe all those awards and recognition to the organization and its beautiful working culture.

This retirement will give me the opportunity to begin a new chapter of my life. I would request you to let me know if anything I can do before leaving or even after leaving for this esteemed organization.

Thanking you

Angela Pollard

Retirement Letters

Retirement Congratulations Letter


Mr. Daniel Thomas

Head Marketing Department

Ruislip software Ltd

G-7, First floor

Ruislip, Middlesex

14 September 2011

Subject: Retirement Congratulations Letter

Dear Mr. Thomas

I would like to congratulate you on your retirement on behalf of the entire marketing team. You were the great support and a mentor for the entire team. We all enjoyed working under your guidance and directions. We are indeed happy that after the hard work of 25 years with this organization, now you are getting this opportunity to spend time with your family.

We would request you to stay in touch so that we can ask for any help as and when needed. We all will be attending your farewell party to bid you good bye. All our best wishes are with you. We hope that you enjoy this new era of your life with your family and loved ones.

Thanking you for all your support and supervision.

Angela Daniel

Marketing Manager

Retirement Letters

Retirement Letter to Colleague


Mr. Anthony George

Head HR Department

Bradford software Ltd

A-9, First floor

Bradford, West Yorkshire

14 September 2011

Subject: Retirement Letter to Colleague

Dear Mr. George

I would like to congratulate you on your retirement. The times spend with you in Bradford software Ltd was a great learning experience for me. You were not only a colleague but a true guide as well. At times of distress you stood by me as a true companion. I believe that getting a colleague like you is a great fortune. Please accept my sincere thanks for the encouragement and assistance you provided me as a colleague in Bradford software Ltd.

I wish you all the best for the new commencement of your life. I know that you will make the best use of this quality time with your friends and family. Just stay in touch so that I can get your help and affection even after you leave this organization.

Thanking you

Deborah Pollard

Retirement Letters

Retirement Letter to Client


Mr. Peter George

Head Purchase department

Elgin software Ltd

A-9, First floor

Elgin, Morayshire

4 September 2011

Subject: Retirement Letter to Client

Dear Mr. George

I am retiring from the position of senior product supplier from Gland Group of companies. My retirement will be effective from 15th September 2011 of this year.  Before leaving I would like to thank you for constantly buying various products from our company. It was indeed a pleasure working with you. You have always worked on fair terms and I feel myself lucky to have you as my client.

You have been very supportive and co-operative in terms of product deliveries and payments. We would like to continue serving you in the future as well. I am sending the details of the person who will be joining in my position. You can get in touch with him for future correspondences.

Thanking you

Paul A. Joy

Senior Product Supplier

Retirement Letters

Retirement Letter to Friend


Mr. Brian J. Thomas

Head HR Department

Bradford software Ltd

A-9, First floor

Wallington, Surrey

22 September 2011

Subject: Retirement Letter to Friend

Dear Mr. Thomas

I would like to inform you that I am retiring from the position of marketing head from our company Bradford software Ltd. My retirement will be effective from 30th September 2011 of this year. I enjoyed working with you in the same organization. You are not only my colleague but a great companion. You always stood by me in all the ups and downs. Throughout my tenure in this organization I kept receiving your love and support.

I would request you to stay in touch with me even after I leave this organization. I am going to enjoy the new era of my life, but I am going to miss the quality times I spent with you at my work place.  Please feel free to contact me for any support or help.

Thanking you

James Howard

Retirement Letters

Retirement Acknowledgement Letter


Mr. Philip Howard

Head Account Officer

Poole software Ltd

H-9, Fifth floor

Poole, Dorset

14 September 2011

Subject: retirement acknowledgement letter

Dear Mr. Howard

I would like to acknowledge the receipt of you retirement letter which came to me on 10th September 2011. As you have completed 25 years of your work from the position of Head Account officer in Poole software Ltd, we accept your retirement proposal. Even though the management believes that it would be great if you continue working for some more time with us, they have respected your wish to take the retirement.

It was a pleasure working with you in this organization .Your hard work and dedication got you many awards and recognition in past 25 years. You have been a great asset to the organization and we are definitely going to miss your presence around us. Kindly keep in touch even after you leave the organization.

Thanking you

Deborah Peter

Head HR department

Retirement Letters

Best Wishes Retirement Letter


Mr. Edward Joy

Head Quality and Operation Management

Camberley software Ltd

H-2, Fifth floor

Camberley, Surrey

12 September 2011

Subject: best wishes retirement letter

Dear Mr. Howard

We would like to congratulate you on your retirement from the position of Head Quality and Operation Management from the Camberley Software Ltd. Though we are all deeply saddened that we will have to work without your supervision, still we would like to wish you all the very best for the beginning of this new era of your life. You were the mentor and the guide for most of us. All of us have learnt a lot under your influential supervision.

We are very happy that after 26 years of hard work now you will be able to spend some quality time with your family and friends. All our best wishes are with you for this new start and we hope that you enjoy each bit of it.

Thanking you

David Philip

Manager Quality Team

Retirement Letters

Voluntary Retirement Letter


Mr. Anthony Christopher

Head HR Department

Beverley software Ltd

H-12, Fifth floor

Beverley, North Humberside

2 September 2011

Subject: Voluntary Retirement Letter

Dear Mr. Christopher

I would like to take a voluntary retirement from the position of Chief Administration Manager from Beverley software Ltd. It has been 20 years since I joined this organization. I really enjoyed working with this esteemed organization which provided me the best opportunity to learn and grow. Even though I still have 5 more years of my service left in the organization but I would like to get a voluntary retirement before that.

I have some medical complications due to which I would like to get the voluntary retirement. I have completed all my family responsibilities and its time that I take care of my health for a healthy living. I believe that you will respect my decision and will grant me the voluntary retirement which should be effective from the end of this month.

Thanking you

Louis Parker

Chief Administration Manager

Retirement Letters

Poetic Romantic Letter


Elizabeth Candow,



London, DD7

16th January, 2012

Dear Love Eliza,

I have been holding my breath to tell you how much I love you and what you mean to me. My love for you is just like the twilight of the stars and the moon. Without you Oh! My dear even the best of things in this world mean nothing to me.

The very reason why am I alive is only for you. For me you are as bright as a star and as lovely as the rising sun. Without you I feel that there has been no sunrise or no stars in the sky. I love you so much that I would spend the rest of my life in your lovely companionship. I will always be there by your side in every situation of your life.

I am truly, madly, deeply in love with you and you are the angel of my life.

Your love,