Category:

To

Charles Austin

16-A, Barley Road

New Jersey

20th Jan 2012

Dear Mr. Austin,

Subject: Interview call letter

I am writing this letter with reference to our telephonic conversation for the position of HR Executive at our company. As per our conversation on the 18^th of January, I was given to understand that you have a relevant educational qualification and work experience essential for undertaking this position.

I had also asked you to send across your resume so that I can have a better understanding about your qualification and the experience you hold. I would like to inform you that I have gone through the resume sent by you and am glad to share that your profile is suitable as per our requirement.

You are now requested to walk in to our branch office on the 24^th of January and appear for the interview. The interview rounds shall begin at 10 am and may continue until post lunch. Request you to bring all your certificates and other relevant documents along.

Thanks and Regards,

Joe Marley

Manager HR

To

Nancy Parker

16-A, Crescent Road

Florida

20th Jan 2012

Dear Sir,

Subject: Interview Call Letter

I am writing this letter to inform you about the requirement of a sales representative at our organization, Sam Enterprises Ltd., based at North Industrial Area. While looking for suitable candidates on the ABC job portal we came across your profile and found it appropriate as per our requirement.

Our recruitment team has gone through your resume and feels that your qualification and work experience matches our requirement. A senior official from our sales department would now like to meet you in order to know more about your skills and capabilities.

We have scheduled your interview for the 25^th of January. Request you to walk in to our head office on the mentioned date at 10 am to appear for the interview. You are required to bring all your certificates and other relevant documents along.

Thanks and Regards,

George Peterson

Manager HR

To

Name (Mention the name of the person to be interviewed)

Address (Mention the address of the person to be interviewed)

City (Write down the name of the city he/ she belongs to)

Pin Code

Date

Dear Mr. (Write down the proper salutation)

Subject: Write down the purpose of writing the letter in one line

First Paragraph: Write down as to where you have got the information about the person to be interviewed and why you are writing the letter.

Second Paragraph: Mention some information about your company and a few details about the position you are offering to the person.

Third Paragraph: Inform the person about the interview date. Give information about the time scheduled. Also inform him/ her as to which all documents he/ she is required to bring along.

Thanks and Regards,

Name (Mention the name of the official writing the letter)

Designation (Mention the designation of the official writing the letter)

Name of the Organization

____________ [Name of the company]

_____________ [Address line 1]                                                Date: __ [dd]/ ___ [mm]/ ___ [yy]

_____________ [Address line 2]

To:

_________________ [name of the recipient or shortlisted candidate for interview]

__________________ [address line 1]

__________________ [address line 2]

Application Id: __________________ [specify the application number of the candidate]

Subject: Shortlisted for the Interview Session

Dear________________ [name of the shortlisted candidate],

After reviewing your job application and the resume, you have been shortlisted for the interview process of the job position“____________________” [title of the job position]. This letter confirms a telephonic/ personal interview on _____________ [specify the date in dd-mm-yy format], ___________ [specify the day] at ___________ [time of conducting the interview session] in __________________________ [if it’s a personal interview then specify the location details in brief].

This interview session would consist of _______________ [specify various aspects of the particular interview session]

For further details contact undersigned.

__________________ [name of the concern individual]

__________________ [title of the concern individual]

__________________ [contact details]

To

Bob Austin

A-90, J Road

New Jersey

20th Jan 2012

Dear Mr. Austin,

Subject: Interview Letter

I am writing this letter to inform you that our company is looking for customer support executive for its new process. We are looking for young, dynamic staff capable enough to handle the queries and complaints of the customers efficiently.

We came across your profile on the ABC job portal and found your qualification and work experience suitable as per our requirement. Our recruitment team has gone through your profile details and feels that you would be able to handle the task well. I, therefore, take this opportunity to call you for appearing in the interview at our company’s head office.

The interview has been scheduled for the 25^th of January. There would be three rounds of interview including a written examination to test your skills. Please feel free to contact us any further details.

Regards,

Jane D’silva

ABC Group

To,

George Andrews

Sr. HR Manager

PPN Pvt. Ltd.

12/19, Third Floor

British Tower

London

23^rd Jan 2012

Respected Sir,

Subject: Request for conducting interview

I came across the opening for Floor Supervisor in your company’s Operations department. Having read about this opening in the local newspaper dated 21st January 2012, I am writing this letter to seek this position in your esteemed organization.

I would like to bring to your notice that I am a graduate from Xyz University and hold an experience of 4 years working in the Operations department at QSL Pvt. Ltd. I have been handling the Supervisor’s position since last one year and am aware about the kind of work handled at this level. I understand the importance of achieving the set targets and meeting deadlines.

Request you to please consider me for this position. I would be highly obliged if you arrange an interview round with me.

Thanking you

John Wright

To,

Mr. Jack Smith

General Manager

Pearl Industries

Swift Tower

Florida

23rd January 2012

Respected Sir,

Subject: Thank you for conducting the interview

I am writing this letter to thank you for giving me the opportunity to share the details about my educational qualifications and work experience with you. I am grateful to you for arranging the interview and explaining me your company’s requirement in detail. After understanding the nature of job and the details about the work to be handled, I feel even more confident about handling the position well.

I would be highly obliged if you allow me the opportunity to serve your esteemed organization. I believe, working with you and your team would help me learn a lot and enhance my skills. I assure you complete dedication towards work.

I await a positive response from your end. Looking forward to working at your revered organization.

Thanking you,

Charles Harley

To,

Sarah Smith

75-A, Piston Road

California

23rd January 2012

Dear Ms. Smith,

Subject: Interview call letter

I, John Drew, am writing this letter with reference to our correspondence over the email regarding the position of HR Executive at our company. Through this correspondence, I was given to understand that you are looking for a similar position and hold the relevant experience required for handling this task.

I have also gone through your resume in order to have a better understanding about the experience you hold and your educational qualification and am glad to inform you that your qualification and experience is suitable as per our requirement.

I therefore take this opportunity to invite you for a round of interview at our branch office on the 27th of January. The interview shall begin at 11 am. You are required to reach the office half an hour before the interview so as to complete some pre-interview formalities.

Thanks and Regards,

John Drew

Manager HR

To,

Laura Harley

28/19, Garden Street

Florida

23rd January 2012

Dear Ms. Harley,

Subject: Interview call letter

I am writing this letter to inform you that our recruitment team came across your profile on the XYZ portal and found out that you are looking for the position of a software engineer.

I would like to inform you that our organization, ABC Pvt. Ltd. has an opening for this position and is seeking an efficient software engineer who has a thorough knowledge and experience in this field. After going through your resume, our team saw that your profile matches our requirement. In order to know more about your capabilities and proficiency we would like to call you for an interview.

You are requested to reach our office, located in North Park on the 28^th of January for appearing in the interview. The interview would be conducted at 11 am. Please confirm your presence for the same.

Thanks and Regards,

John Mathew

Manager HR

To,

Joseph Andrew

Senior Manager

ABC Group Ltd.

Priston Building

New York

23rd Jan 2012

Subject: Follow up to the interview for Customer Support Executive held on the 20th of January

Respected Sir,

I am writing this letter to thank you for giving me the opportunity to appear in the interview for the position of Customer Support Executive at your esteemed organization. I would like to thank your company officials to take me through the details of the position to be handled. The detailed discussion with them has given me a better understanding about the various tasks to be undertaken and I feel more confident about carrying out the duties well.

I am looking forward to join your organization and work with your team of experts. I assure you utmost dedication towards work. Having given my best in the interview, I hope to receive a positive response from your end.

Yours’ sincerely

Roger Pickard

Interview letters are constructed by employers after the screening process for potential candidates have been done of all the submitted resumes. This letter must be formulated critically and it is important that special attention is given to the structure of the letter. It needs to be brief yet must convey the required information to the candidate. The letter essentially conveys that the concerned candidate has been selected for the interview for a particular company. This needs to be formatted in straightforward and professional tone, highlighting important points that the candidate must keep in mind for the interview. Some essential points to keep in mind are:

The shortlisted candidate’s name must be clearly stated towards the beginning of the letter. This may also include contact information or a specialized code/number that has been assigned by the company.

The interview letter must have a congratulatory formal address made to the candidate. This would boost the confidence of the candidate to excel in the interview process.

There should also be mention of details such as time and date of the interview for the candidate.

The interview letter should also contain contact information of the employer/company which the candidate can refer to incase of any queries.

• Interview Letter
• Sample Interview Letter
• Interview Letter Format
• Interview Letter Template
• Interview Letter Example
• Request for Interview Letter
• Post Interview Letter
• Job Interview Letter
• Invitation to Interview Letter
• Interview Letter Follow Up
• Interview Thank you Letter
• After Interview Thank You Letter
• After Interview Follow up Letter
• After Interview Letter
• After An Interview Thank You Letter
• Exit Interview Letter
• Follow Up Letter After Phone Interview
• College Interview Thank You Letter
• Informational Interview Letter
• Reschedule Interview Letter

To,

Elvis Presley

HR Manager

Offshore Outsourcing Limited

23 Straight Drive Road

California, San Francisco 3478

Dated: 10^th of April 2012

Subject: Follow up of my interview

Respected Mr. Presley,

This letter is in regards to the interview that I had appeared for in your organization for the position of a customer care executive on 25^th of March 2012. I would like to know the status of my interview.

When I had appeared for the interview I was informed that I would be informed about my interview status by 5^th of April 2012. But, today is already 10^th of April 2012 and no one has contacted from your end.

It has always been a long cherished desire to work in a reputed organization like yours and so I am eagerly waiting for the results. It would be really helpful if someone from your organization can let me know about my interview status so that I can plan further.

Yours sincerely,

Tim Ribbons.

To,

Harry Ben

Manager of Operations

Barclays Bank Limited

45 Yankee Doodle Road

Sin City, Las Vegas 8945

Dated: 6^th of April 2012

Subject: Thank you for my interview

Respected Mr. Ben,

This is in regards to the interview that I heard appeared for in your organization for the position of an assistant manager on 5^th of April 2012. I would like to thank you for conducting my interview.

It was a very enriching experience in the manner in which you presented my job functions. As a result I have more clarity about the job functions and feel that I have the required skills sets needed for the job role. I am feeling enthusiastic in joining the organization. I am feeling more motivated and confident right now.

I appreciate the fact that you took out time to interview me and hope that I get selected for the position.

Thanking you,

Mike Myers.

To,

Tom Hanks

HR Manager

Bates Advertising Agency.

67 Rocky Hilly Street

Iowa, North Dakota 6547

Dated: 2^nd of April 2012

Subject: Thanking you for taking my interview.

Dear Tom,

This letter is in regards to the interview that I had appeared for in your organization on 1^st of April 2012 for the position of assistant client servicing manager. I would like to thank you for taking out your precious time from your busy schedule and taking this interview.

The interview helped me to learn a lot about your organization which I would not had known otherwise. You also provided a lot of information in regards to the job description of the position that I have applied for which is also very helpful.

I am eager to know the status of the interview and I hope that you will keep me informed in regards to that.

Thanking you,

Lisa Marie Presley

To,

Owen Wilson

HR Manager

Gas Garments Limited

45 York Shire Drive

New York, New jersey 4590

Dated: 12^th of April 2012

Subject: Thank you for taking my interview

Respected Mr. Wilson,

I would like to thank you for taking my interview on 10^th of April 2012 for the position of assistant HR manager.

It is one of the best interview experiences that I ever had in my life. From the interview I have got lots of information about the organization which I was not aware of earlier. You also did help me to understand what would be my job functions if I join the organization in that position. I believe that you also found me to be a suitable candidate for the position.

I would like to please request you to keep me informed about the status of the interview. My contact details are mentioned in my resume.

Thanking you,

Mary Ann John

To,

Amy Watson

HR Manager

Sun Rise Technologies Limited

256 Corporate Way Road

New York, CA 8945

Dated: 12^th of April 2012

Respected Miss. Watson,

I would like to thank you for taking my interview yesterday for the position of an assistant analyst. I enjoyed having a conversation with you and discussing about my position and its job responsibilities. As a result I am very excited to be a part of your organization.

I am aware that the work of an assistant analyst is not very easy and comes with lots of responsibilities. I can assure that I have strong analytical skills and excellent at following instructions as I may have to follow the instructions of the senior analyst.

Again I would like to thank you for selecting me for the interview. I hope that I am able to meet up to your expectations. Waiting for a positive reply from your end.

Thanking you,

Rick Martin

To,

Norman Creed

High Rise Apartments

45 Red Indian Road

Utah, New Mexico 5678

Dated: 7^th of April 2012

Subject: Exit interview letter

Respected Mr. Creed,

We would like to thank you for your service at the sales department of our organization. As you are about to end your employment we wish to arrange for an exit interview with you.

The purpose of the exit interview is to take your views about your working experience, the management; factors that you feel will help to improve the working conditions and the shortcomings of the organization.  We assure that the information provided you will be kept confidential and will not be mentioned in your records.

We have decided the exit interview date as 15^th of April 2012, sharp at 11 in the morning. I am enclosing a questionnaire along with the letter that you need fill and bring on the day of exit interview.

Regards,

John Mayo

HR Manager

Sun Consultancy Limited

To,

Hugh Grant

Recruitment Division

Eagles International Corporation

567 Oscar Wild Street

New York, New Jersey 3467

Dated: 23^rd of March 2012

Subject: Follow Up after telephonic interview.

Respected Mr. Grant,

This letter is in regards to the telephonic interview conducted by you on 15^th of March 2012. I had given an interview for the position of a customer care coordinator.

After I had given the telephonic interview I was informed that I would be given a date of the personal interview by 20^th of March 2012.Today, is already 23^rd of March 2012 and I have not got any information from your end, so I decided to make a follow up.  I am very anxious to know the outcome of the interview as I am confident that I would be selected for the personal interview.

I would request you to please update me on the telephonic interview.

Yours sincerely,

Dustin Hoffman

To,

Oscar Wild

Head of Media Department

Colorado College of Media

347 East End Street

Colorado, North Dakota

Dated: 13^th of April 2012

Subject: Thank you letter for interview

Respected Mr. Wild,

This letter is to thank you for taking out time and conducting my interview for the course that I have applied for in your college. I have applied for a Bachelor’s Degree in Media Studies.

I had appeared for an interview in the college premises on 10^th of April 2012. I did have some idea about the course and the subjects that you would be covering, but after the interview I have more clarity about the course that I am planning to pursue.

I would also like to thank you for giving me all the required information about the course and the college. I am eagerly waiting for the results and hope that I am selected.

Thanking you,

Nick Carter

—————

Interview Letters

To,

Larry King

Sun Set Apartments

5612 Long Drive Road

New Carolina, South Dakota 5678

Dated:  12^th of April 2012

Subject: Rescheduling of the interview.

Dear Larry,

This is to inform you that your interview which was scheduled to take place on 15^th of April 2012 for the position of an assistant manager has been rescheduled. The new interview date will be 20^th of April 2012.

There were few reasons for us to take this decision. We have some delegates visiting us on 17^th of April 2012. As a result we will have to make few plans for the meeting with the delegates as it is very essential for the business of the organization.

I understand that you may have to go through inconvenience as the interview date has been rescheduled. We would like to apologize in that regards and hope to see you on the rescheduled date.

Regards,

Nathan Lane

HR Manager

Gas Garments Limited.

————

Second Interview Questions

To,

Sam Hamilton,

Chief Chef

Hilton Group of Hotels

34 York Shire Road

New Lark, Los Angeles 7890

Dated: 10^th of April 2012

Subject: Request for informational interview

Respected Mr. Hamilton,

I would like to inform you that I am planning to start the restaurant business in my hometown New York. So I would be requiring more information as well as experience regarding the operation process and culinary specialization for my business.

In order to gain the experience I would like to apply for the position of an assistant chef in your restaurant. In my recent conversation with a business friend he recommended your name to me as you are a renowned chef and I can learn a lot from you.

I would be highly grateful if you could arrange for an interview and consider me for the position. I believe that I can learn a lot from you that will help me in my business.

Regards,

Paul Carter