Donation Letters

Donation Letter Business Entity


Ms. Jacqueline Morgan

Make-A-Wish Foundation for Women

2109 Florence Avenue

Huntington Park, CA 90255

Mr. Jack Moore

Chief Executive Officer

Atlas Consulting Firm

One Galleria Drive

Middletown, NY 10940

Dear Mr. Moore,

The continued rise in the statistics of women afflicted with cervical cancer has awakened us to our advocacy of saving the women of every generation. This year, Make-A-Wish Foundation for Women is holding a campaign “We Care for Your Future,” to finance the medical expenses of financially challenged women suffering from cervical cancer. Their recovery rate is very promising as shown by their prognosis as well as testified by health professionals attending to them.

We are inviting your company to be one of our partners in making this project a reality. Your financial donation will be greatly appreciated and we also encourage you and the members of your organization to be present during the launch of our campaign on (Specify Date) at our headquarters. Being a well known philanthropist, your presence will give an extra boost to our volunteers and recipients.

Please feel free to contact me at 323-552-4477 for further information on our program. You will make a big difference in the life of a hopeful woman.


Jacqueline Morgan

Executive Director

Donation Letters

Book donation letter

Ms. Eleanor Woods


Intelligent Books, Inc.

May 8, 2010

Mr. John Newman


Public Library

Los Angeles, CA 90034

Dear Mr. Newman,

Good day!

As president of Intelligent Books, Inc., I would like to inform you that we will be donating 100 new books to your library.  We are celebrating our thirtieth anniversary this month and we hope to celebrate it with a meaningful gesture such as this.  The books are reference books for college students.

As a publisher, we believe in the power of books to advance the minds of our citizens and develop critical thinking among the youth.  Libraries are a great way to inculcate the love for reading and hand in hand, we can reach our objective of encouraging everyone to read.  This campaign is especially important in this era of internet and advance technology.

Thank you.  We hope our donation will be helpful to your library.


Eleanor Woods

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Donation Letters

Donation letter to organization

Ms. Mary Parker

Laguna Woods, CA 92637

August 15, 2010

Mr. Peter Foster


Love Animals Organization

CA 92637

Dear Mr. Foster,

I came across your website and found out that you are raising funds for your activity next month to help raise awareness about animals that are nearing extinction.  I have found your activity to be admirable and I would like to donate a humble sum for the said activity.

I am a young business owner and I dearly love animals.  I have been an advocate of animal rights and welfare since I was in college but have not been able to find ways to continue my advocacy after I graduated.  Now that I have my own business, I want to finally support a cause that would benefit animals.  Thus, I will do my best to be a regular donor of your activities.

I wish you success in your endeavors.


Mary Parker

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Donation Letters

Hospital donation letter

Ms. Britanny Stanley

California Hospital

Monterey Park, CA 91755

September 7, 2010

Mr. Theodore Burns


Best Image, Inc.

Dear Mr. Burns,

I represent California Hospital, a local hospital which has been giving service to residents of California for over fifty years.  We are currently improving our facilities to be able to provide better service to our patients and we are seeking help from generous companies to help us in our plan.

The hospital has raised a small sum through a fund-raising activity last month but we have yet to complete the sum to fully realize our plans.  We are hoping to purchase new and better equipment for our cancer ward and we hope you could help us by donating any amount to our hospital.

Please contact us if you have any inquiries.  Your donations may be coursed directly to our office.

Thank you.


Britanny Stanley

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Donation Letters

Donation letter to church

Mr. Joseph Bracken

Oliver St

Moreno Valley, CA 92555

December 21, 2010

Rev. Nick Lambert


Evangelical Church

Dear Rev. Lambert,

Warm greetings!

I am a parish member of your church and I found out during the mass last Sunday that the church is in need of funds to buy new musical instruments for the church choir.  I used to be a member of a band and I have several musical instruments including a piano at home that I would like to donate to the church.  I am no longer using the instruments since our band stopped performing and I am sure that the instruments would be put to good use and care by the church choir.

The instruments are a bit old but they are still functional.  I hope my donation will help address your problem.  I am a music lover and love praise music.  I sincerely hope the choir will be happy to receive my donation.

Truly yours,

Joseph Bracken

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Donation Letters

Donation gratitude letter

Ms. Alison Ross


Child Angels Foundation

January 12, 2011

Ms. Elaine Carey

Lorella Ave

Gardena, CA 90248

Dear Ms. Carey,

We received your generous donation yesterday and we would like to tell you how much we appreciate your kindess.  Thank you so much for sharing with us such a large amount.  We especially need funds this month since we will be holding three activities for needy children as a way of celebrating the new year.  Hundreds of children will benefit from the said activities and your donation will be used to buy gifts for the children.

We hope you will continue supporting our activities and our cause.  We have activities every month and we also enjoin you to attend them if you have the time.  It would be touching to see the smiles on the faces of those who will be helped by your donation.  We have attached the program to our next activity in case you will be available.

Thank you.


Alison Ross

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Donation Letters

Donation acceptance letter

Mr. Alfred Finney


Kind Volunteers Org.

December 15, 2010

Ms. Alice Kennedy


Triple A Company

Dear Ms. Kennedy,

Warm greetings!

We received your letter last week and we would like to inform you that we will be accepting the used tables and chairs which you wish to donate to our organization.  We are always happy to receive donations in cash or in kind from generous donors.  It is heart-warming that you chose to donate the items to our organization.  We are a new organization and have yet to establish regular donors and we hope you would be one of our constant supporters.

Rest assured that your donation will be put to good use.  We regularly hold various activities which includes relief and rehabilitation missions for victims of calamities.  We are sure that the tables and chairs would be able to help those whose schools were damaged by calamities.

Thank you and may the Lord repay your kindness.

Alfred Finney

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Donation Letters

Business donation letter

February 2, 2010

Mr. Geoffrey Gaskell

Marylebone Road

London, NW3 5HT

Dear Mr. Gaskell,

I write to you in behalf of school, a local school that was established by a generous businessman to provide education to poor children.  We have been helping needy children since 1995 and currently have 200 students.

This year, we hope to extend our service by opening another class for children with special education needs.  In our many years of service, we have encountered numerous children who could not be schooled in the regular classes due to various disabilities.

At present, we do not have enough funds to put up the special education class.  For this reason, we are hoping for your kind donation to support this project.  It will be a great service to the children, and the nation as well, who are in dire need of our attention.

Please contact us at 020 7873 7474 if you have any inquiries.

Thank you.  We anticipate your favorable response.

Very truly yours,

Mrs. Shirley Rothwell

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Donation Letters

Request business donation for school project

Dear Mr George,

As many of you may already know, I am involved in fundraising for John Charitable Trust which runs a high school for the destitute, poor and hapless children who are not fortunate in this world to receive even the basic education. We have been fortunate enough to have been supported greatly by philanthropists like your good self due to whom we were successfully running the school and providing basic education to one and all.

This year, we want to make something special and we will have our first annual day function with cultural activities. We feel it will be a great opportunity for everyone to watch and enjoy the developments the children of school has been making and our aim is to encourage and promote. Hence, I am contacting you on behalf of John
Charitable Trust and the fund raising team to request your support in the form of a tax-exempt donation.

For those of you, who are not familiar with our organization, please visit our website. Ours is a charitable trust duly recognized by the Income Tax Act to provide basic education to the poor children and we started with primary school and now we are in the secondary school cadre to provide school education up to the high school level.

I am asking you to help us out this year by giving a tax-exempt donation to us. We work very hard to provide education and each year, many of our students have been scoring good marks in all the subjects and I hope we can count on you for a generous donation of GBP100 or more. However, please note that any donation amount is always welcome.

I thank you for your time and consideration. We look forward to whatever support you can provide. If you are able to donate privately, please also check for matching funds through your employer. Many companies have matching programs which you may not be aware of.

Thank you for your consideration. John Charitable Trust could not have done it without the generosity of donors like you.

Very truly yours

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Donation Letters

Typical Fundraising Solicitation Letter

M/s. A B C Foundation

1012, Elizabeth Avenue


Dear Sirs:

We wish to inform you that we are an accredited Non-Governmental Organizations engaged in the uplifting of poor and downtrodden people in the remote villages by providing water, food, shelter, clothing, etc. We started our operations during 2005 and since then our activities have grown multifold besides being successful.

As you might be aware, all the success we have claimed above, have only been due to the active cooperation and donations received from people and organizations like you/yours. We, therefore, solicit your earnest cooperation by contributing your might to our organization to enable us to continue our operation and become successful in every initiative we undertake.

The donations received by cheques/drafts qualify for income tax exemption under relevant sections of Income Tax Act and hence your contribution will enable you enjoy tax concession.

We look forward to receiving your valuable contributions.

Thank you

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