Internship Letters

Internship Letters

Internship letters are documents which are sent by an individual seeking to participate as an intern in a company or institution. The internship letter is a formal letter which must be written in the proper tone, with gravity and dignity, and care should be taken to ensure that the internship letter sets forth all the important information about the applicant. Such letters are also statements of intent which identify the reasons for the candidate’s wishing to join a particular internship.

Internship letters must be written in humble and courteous manner. The letter must express what kind of internship the sender wishes to apply to, his reasons for applying for the same, his educational and professional qualifications and why he should be selected for the internship.

Such letters must eschew being boastful or overbearing. There should be no hint of coerciveness in the internship letter. The candidate’s skills must be set forth plainly and with care, so that the internship letter creates maximum impact on perusal.

Letters like internship letters can be written by professional letter writers as well, or they can be downloaded from the internet. In the latter scenario, care should be taken to ensure that the letters are modified according to the needs of the particular individual and organization.

Internship Letters

Internship Verification Letter


Ed Wilson

Communicate Advertising Agency

23 York Shire Road

Holly Wood, Los Angeles 3490

Dated: 1st of April 2012

Subject: Verification for internship

Respected Mr. Wilson,

I, marketing manager of Gas Garments Limited would like to inform you that Roger Moore who has applied for an internship in client servicing department of your organization was working with us.

Roger has worked with us for tenure of six months beginning from 29th September 2011 to 29th March 2012 in the position of a marketing executive. He has always been a hard working employee and never failed to meet his targets bringing revenue to the organization. We have never received single complaint against him from the customer. Even when he resigned, he did so by serving a one month notice period. We have relieved him from his duties.

I can assure you that he would be an asset for your organization.


Tim Burton

Marketing Manager

Gas Garments Limited

Internship Letters

Internship Resignation Letter


Noel Jones

Client Servicing Department Head

Bates and Mates Advertising Agency

47 Lee Square Road

Metropolis City, New Jersey 9689

Dated: 5th of April 2012

Subject: Resignation from my internship

Respected Mr. Jones,

This is to inform you that I am planning to resign from my position as an intern in the client serving department of your organization.

I had joined as an intern on 20th of February 2012. There is too much work load that I am unable to handle. Above that I am pursuing my masters in advertising management and have to study for my final semester. If I continue my internship I won’t be able to give time to my studies. So, I am officially resigning from my internship.

I would like to thank you for giving me this chance and I hope I am not causing much trouble by resigning. I request you to consider my resignation.


Brett Lee

Internship Letters

Internship Reference Letter


Nick Carter

Sales Department Head

Glenn Manufacturers Limited

56 Yankee Doodle Road

Iowa, Indiana 4210

Dated: 10th of April 2012

Subject: reference for the position of intern

Respected Mr. Carter,

This letter is to refer one of the students of our institution, Jack Ripper for the position of an intern in the sales department of your organization.

Jack has completed his Masters in Business Administration this year from our business school, Iowa School of Business. He has always been a brilliant student with great talent. He always had the best project. Above that in his last semester he has done a three month internship with gas Garments Limited.

I would be highly grateful if you offer him the position of an intern in your organization. I can assure you won’t regret your decision and he may end up getting a permanent position in the organization.

Thanking you,

Garry Lawyer

Head Dean

Iowa School of Business

Internship Letters

Internship Rejection Letter


Ben Stiller

High Rise Apartments

78 West Side Street

New Lark, Las Vegas 3467

Dated: 2nd of May 2012

Subject: Letter for rejection of internship

Dear Ben,

This letter is in regards to the internship position that you had applied for in the accounting department of our organization. We are sorry to inform you that we have rejected your application for internship in our organization.

We are looking for an individual with some knowledge in the field of accounting and also with a degree in Accountancy. After evaluating your resume we found that you have a bachelor’s degree in arts and no education in the field of accountancy. We are sorry to say that you do not match the criteria that we are looking for in an intern.

We would inform for sure if we have a capable position for you in our organization.


Nathan Lane

Recruitment Manager

Broker Financial Limited

Internship Letters

Internship Offer Letter


Owen Wilson

Off Shore Apartments

34 East Side Street

New York, New Jersey 5467

Dated: 2nd of May 2012

Subject: Letter for offer for internship

Dear Owen,

We would like to inform you that you have been selected for the position of an intern in the client servicing department of our organization and consider this letter as your internship offer letter.

You had appeared for an interview in our organization on 20th of April 2012. We were very impressed with the way you presented yourself in the interview and after discussion with the higher management we have decided to give you the offer. Your internship period begins from 10th of May 2012 and will last for a period of six months. Your reporting time will be ten in the morning and you will be reporting to the client servicing department head.

We hope to see you on 10th of May 2012.


John Woo

Recruitment Manager

Bates Advertising

Internship Letters

Internship Agreement Letter


Roger Moore

234 Tango Charlie Street

Oscar City, New Jersey 8900

Dated: 4th of June 2011

Subject: Internship agreement

Respected Mr. Moore,

This letter is in regards to your internship application in the production department of our organization. This is an internship agreement stating the rules and regulations that you have to agree to.

This internship agreement has been drafted as per the Employment Laws of the State of New Jersey. As per the agreement you will be having an internship period of six months. Either of the parties can leave the agreement, prior to which they need to serve a notice period of one month. During the internship period your will receive a monthly stipend of $1000 which will be paid by cheque. You don’t have any fixed shift timings and may have to work even on Sundays.

If you agree to the above conditions please sign on the document enclosed and mail it to us.


Nancy Myers

HR Manger

Raw Manufacturers

Internship Letters

Internship Appreciation Letter


Lenny Bin

Marketing Department Head

Watson Products Limited

45 Tyson Jack Street

New Dakota, South Colorado 6734

Dated: 4th of May 2012

Subject: Thank you for my internship

Respected Mr. Bin,

I would like to thank you for giving me the opportunity or working as an intern in the marketing department of your organization.

I will cherish this experience of working under you for the rest of my life. It has been a great learning experience which will benefit me for the rest of my professional life. I have gained a lot of knowledge about the field of marketing during my six months internship period. Due to the nature of the projects I was involved in I could make lots of observation which I can apply in my marketing career.

Above that this internship has boosted my confidence. I would again like to thank you for amazing six months of internship period.

Thanking you,

Larry King.

Internship Letters

Internship Letter Template


____________ [name of the recipient]

_______________ [designation of the recipient]

______________ [organization in which the recipient is working]

_________________ [address of the organization]

Dated: _____________ [date on which the letter is being written]

Subject: ________ [mention that you want to do your internship]

Respected Mr.  /Mrs.  [Appropriate salutation followed by last name of the recipient],

I would like to express my interest to work in your organization as in intern in __________________ [the department in which the sender would like to pursue his internship]. It has always been a long cherished dream to work in a reputed organization like yours.

I have recently completed my ______________ [degree pursued by the sender] and need to start my career from a reputed organization. I have _______________________ [skill sets possessed by the sender].

I would be highly grateful if you consider me for internship and arrange for an interview.

Thanking you,

______________ [name of the sender]

Internship Letters

Internship Request Letter


Ms. Paula Smith

HR department

JTB Pvt. Ltd.

New Mark Building


20th Jan 2012

Respected Ma’am,

Subject: Applying for Internship Program

I, Paula Smith, an engineering student, am writing this letter to seek a position in the Technical department of your organization. I came across the requirement for an intern at your company on a job portal last week. Having read about the details of this requirement on the Xyz job portal, I would like to bring to your notice that I can handle all the mentioned tasks efficiently.

I am an engineering student with specialization in computer science. I have a thorough knowledge and understanding about all the technical processes and procedures of this subject and have handled a number of computer science projects at college level.

I assure you that I would be able to handle the position well. Request you to kindly consider me for this position.

Thanking you

John Mathew