Author: sample

Your Name,

Your Address.

E.g. Jack Collins,

California

Date (Day Month Year) or (Month, Day Year)

E.g. 12 April 1998 (or) April, 12 1998

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mrs. Jennifer Nelson,

Director,

A&D Associates,

California, USA.

Dear (Salutation) (Last Name),

E.g. Dear Mrs. Nelson,

Introduction about yourself- Your Name, Your Designation in the company, Introduce your company’s products and services

Explain in clear and plain terms the kind of proposal you are interested to make to the receiver. Mention how the proposal is advantageous to the other party. Mention when and where you can deliver more details about the offer.

Sincerely thank the person in advance for considering your proposal.

Closing should be done with “Sincerely”

Signature with designation

E.g. Jack Collins,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (1)

Download REQUEST FOR PROPOSAL TEMPLATE

Betty Rodriguez,

Denham International

October 15, 1998

Mr. David Jones,

Manager,

Sapient Solutions,

Denham, UK

Dear Mr. Jones,

We at Denham International congratulate you and your company for the launch of your new product. We have corresponded once during a press meet in August at New York.

We are on the verge of release of new software designed by us as you might have heard from your sources. We intend to supply this software at a discounted rate to a few companies before its launch to public. This is a tested version and once found successful we are ready to give bulk packages also at a discounted rate. Hence we propose to you to buy our trial version of three months and tell us your experience with the software.

I propose that we meet up personally to discuss more on this. I will call your office tomorrow to fix up an appointment with you.

Regards,

Betty Rodriguez

Download REQUEST FOR PROPOSAL LETTER

Brian Adams,

B&C Group of Companies

August 28, 2000

Mr. Kenneth Green,

Green & Hamper Associates,

Colorado, USA

Dear Mr. Green,

We at B&C are happy to be associated with you. Please find attached a copy of our purchase and sale agreement as requested by you in our previous meeting.

Our agreement of supply and service of desktops to your company is valid till the end of next year. All the clauses mentioned by you have been added to the contract. We request you to make the quarterly payment by the end of September. The receipt will reach you within two working days after payment. A intimation for payment will be issued a month prior to its due date. Please send us an confirmation about receiving the agreement as soon as possible.

It has been a pleasure doing business with you. In case of any other assistance please feel free to revert back to us at the earliest.

Thanks and Regards,

Brian Adams,

Senior Executive

Download BUSINESS REQUEST LETTER

George King,

Texas

March 19, 2000

Mrs. Jennifer Wilson,

President,

Colgate Enterprises,

Texas, USA

Dear Mrs. Wilson,

I am pleased to introduce to you our philanthropic business organization King Welfare Group. We are a small group of people working for the betterment of under privileged. For this we take donations from organizations, make furniture and the amount gathered by selling these items is used for their education etc.,

I request you through this letter to be a part of our charity by donating an amount you seem convenient for the purpose. We assure you that the amount will not be misused and will reach the needy. I have enclosed a copy of our recent achievements and our sponsors in the past. We also give interviews and conduct press meets to introduce our sponsors to the public. I request you to call me on 167 9899 for more information on our organization or other queries that you have.

Thanks and regards,

George King,

Director

Download BUSINESS DONATION REQUEST LETTER

Christopher Moore,

Aberdeen

February 18, 2000

Mr. Ronald Hall,

156/A, West Square Avenue,

Aberdeen, UK

Dear Mr. Hall,

I am Christopher Moore and I stay in your neighborhood in West Square Avenue. I am pursuing my graduation from Westminster College of sciences.

I write to you, sir with regards to the charity work you do with Friends Organization. I have been informed by them that you sponsor students of poor background. I have studied this far by doing odd jobs but I couldn’t gather money for this term as I met with an accident recently. I request you to kindly think about sponsoring me this time. I will be mighty grateful for your philanthropic act. I will call upon your place this weekend to discuss more on this issue.

Thanks for your time and consideration.

Sincerely,

Christopher Moore

Download SPONSORSHIP REQUEST LETTER

Jeff Martinez,

Glasgow

15 October 1997

Ms. Dorothy White,

Director,

ED Group of Companies,

Glasgow, UK

Dear Ms White,

I am Jeff Martinez and I am from the Glasgow school of Medicine. We are in the preparation of conducting our annual health program and I write to you in this regard.

Every year, we at Glasgow school of Medicine undertake a free health check up of school children aged 9 to 14 in all the schools in Glasgow. This year we have scheduled the same in the month of January. We require a sponsor for the activity and hence request you to join us in the activity. We request you to sponsor the event this year. If given a chance I would like to brief you more on the activity in person. In this regard I propose to call on you this Wednesday.

I am grateful to you for your patience and time

Regards,

Jeff Martinez

Download SPONSOR REQUEST LETTER

Kevin Lopez,

California

18 June 2000

Mr. William Perez,

Director,

Williams & Co.,

California, USA

Dear Mr. Perez,

I write to you on behalf of our non profit organization “Hope”. We at Hope are responsible for the education of several deserving yet under privileged students.

My intention behind writing this letter is to ask you a favor of sponsoring a few students this year. We have heard that you appreciate such philanthropic works and are always ready for such a contribution. Our students are from University of California and the sponsorship will be handed over by your company. We just organize things on your behalf. I will call on you this Friday to discuss the benefits of being a sponsor in person.

Thanks in advance for your consideration.

Best Regards,

Kevin Lopez,

Chief Organizer

Download CORPORATE SPONSORSHIP REQUEST LETTER

Karen Garcia,

Dortmund

16 June 2000

Mr. Mark Anderson,

Coordinator,

DM University,

Dortmund, UK

Dear Mr. Anderson,

I am Karen Garcia and am in the final semester of Designing course from your university. My roll is D56767. Mrs. Kate Hudson had recommended that I write to you regarding my request.

Mrs. Hudson had informed that the university gives financial grants to under privileged students. My financial status equals the conditions mentioned for applying for grants. Hence I request you to brief me on the necessary papers needed for applying for the same. I also would appreciate if you can send me the form as well. All details about the process are also needed. I would be greatly obliged for your favor. I enclose a stamped envelope for the asked paperwork.

Thanks and regards,

Karen Garcia

Enclosed (1)

Download GRANT REQUEST LETTER

Daniel Thompson,

Arizona

November 18, 1990

Mr. Edward Moore,

Coordinator,

University of Arizona,

Arizona, USA

Dear Mr. Moore,

I am Daniel Thompson and I have applied for a degree in your university this semester. I have heard that the university gives scholarships to students if they satisfy a few conditions.

I satisfy the conditions mentioned in the catalogue given during admission. Therefore, I write to you to request you to consider my name for the scholarship. Also if you can send me the application form and the details needed, I would get them ready before the term begins. I have enclosed a self addressed stamped envelope for your convenience. I can prove to you that I am an ideal candidate through relevant papers needed during verification. I am looking forward for further correspondence from your side.

Thanks and regards,

Daniel Thompson

Enclosed (1)

Download SCHOLARSHIP REQUEST LETTER

Fred West,

Fresco & Co.,

March 28, 2000

Mr. Richard Miller,

456/A, Gibbs Towers,

Westminster Street,

Dallas, UK

Dear Mr. Miller,

I am pleased to inform you that our board of members is extremely satisfied with your performance during the interview dated 16 March 2000.

According to the Board, you are most apt for the job of Senior Sales Executive as applied by you. However we need to clarify a few things before we dispatch to you the actual offer letter. Our Director needs to touch upon a few issues in person with you. In this regard we have scheduled a second interview on April 13, 2000 at 3 PM at our office. Please confirm your availability for the interview by this Friday. You can call me on 178 7878.

Regards,

Fred West,

Recruitment Manager.

Download REQUEST SECOND INTERVIEW LETTER