Category: Request letters

Paul Robinson,

Retro Charitable Trust

May 19, 1990

Ms. Rachael Long,

Director,

Sun Systems,

Dortmund, UK

Dear Ms. Long,

I am Paul Robinson and I run the Retro Charitable Trust in Dortmund. I have been given your reference from Mr. Fred Collins, who is your confidante and business associate.

My corresponding to you is to request for a donation for my trust. We are running short of funds and Mr. Collins mentioned that you could help us sort the matter. He talks highly of your magnanimous and kind nature. Any help from your side is welcome and will be thoroughly recognized by our society. Also we assure you that your help will not be misused.

If you are interested I can call your office by this Friday. Thank you for your time and patience.

Regards,

Paul Robinson

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Rita Floe,

Redham Social Service Agency

28 January 1990

Ms. Kate Williams,

AB Group of Companies,

Denham, UK

Dear Ms. Williams,

This letter is an invitation to participate in the monthly auction organized by Redham Social Service Agency. We write to you on behalf of them and request your participation in the silent auction conducted by us.

This is to request you to offer any item for auction through our organization. The auction is being held on the 10^th of next month and your participation should be confirmed by the 1^st of next month. We need your help to make this event a success. Please call us on 1800 78 67 for further clarifications and for confirming your participation. Please find enclosed a participation form which has to reach us by the 5^th of February.

Thank you for considering our request.

Sincerely,

Rita Floe

Enclosed(1)

Download SILENT AUCTION DONATION REQUEST LETTER

Frank Drum,

Leslie Charitable Trust

May 18, 1990

Mr. Peter Kaminski,

Managing Director,

Kaminski & Co.,

Bremen, UK

Dear Mr. Kaminski,

We take immense pleasure to introduce to you Leslie Charitable Trust. Our organization holds auctions for various items and the money thus collected is used for the education and upbringing of orphans.

We write to you to invite you to participate in our auction being held this Saturday in your neighborhood. Please be aware that the money that you auction is tax free. Also we hold press meets and give out press releases which would benefit your company’s goodwill. Please find enclosed a copy of our recent events and press releases. Please confirm your participation latest by Monday. Feel free to call us on 1800 8968 for further details.

Thanks and Regards,

Frank Drum,

Director

Enclosed(1)

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Paul Baker,

Manchester

16 August 1999

Mr. Chris Harris,

89A, West Side,

Limelight Street,

Manchester, UK

Dear Mr. Harris,

We are pleased to introduce to you Help Society, our organization. We at Help Society, buy plots and sell them to under privileged people at lower rates. We are in this business for a few years now.

We write to you to encourage your participation in the program by donating to our organization. All our members have the benefits of a membership card, discount vouchers and monthly passes to a few selected theatres in the city. Your magnanimity will be properly rewarded for. You can drop down anytime to our office to talk to any of our representatives in this regard. Please find enclosed a copy of our ventures.

Thanking you in advance.

Warm Regards,

Paul Baker,

Director

Enclosed(1)

Download DONOR REQUEST LETTER

Your Name,

Your Address.

E.g. Ellen Soul,

Soul Services

Date (Day Month Year) or (Month, Day Year)

E.g. 02 April 1995 (or) April, 02 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mr. Robert Brink,

902/12, Park Street,

Derby, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr. Brink,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the kind of work your organization does and the purpose of asking the donation. Mention how the person can help you (whether in cash or kind) and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. Ellen Soul,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (2)

Download DONATION REQUEST LETTERS TEMPLATE

Rita Grant,

Mosaic Services.

17 October 2000

Mr. Bred Frankfurt,

56/C Northumberland Avenue,

Bristol, UK

Dear Mr. Frankfurt,

This is to write to you to introduce to you our store, Mosaic Services. I am Rita Grant, the Director of the store. We are happy to inform to you that we have opened a store in your neighborhood and we make furniture for the under privileged.

In this regard I request you to donate any unused furniture to our store. We also accept any broken or chipped off pieces of furniture. We fix the broken and unusable furniture and make it useful for the under privileged. In return we offer to you discount vouchers from ‘Care Furniture’s, a local furniture store with whom we have collaboration.

Please call us on 678 3443 if you are interested in helping us. Thanks in advance for your support.

Best Regards,

Rita Grant

Director

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Kyle Reese,

Petersburg

December 19, 1989

Mr. Ebon Stockholm,

167/A North East,

Petersburg.

Dear Mr. Stockholm,

I write to you on behalf of my organization ‘Green Earth’. We are a group of ten teenagers working towards creating awareness amongst people for a greener city. We have carried out various awareness programs in your neighborhood in the recent past.

We write to you for need your donation, with regard to our new program regarding ban on plastics. We intend to carry out this campaign by the end of this month in your neighborhood and are short of funds. We will be grateful if you can help us with your donation. We have heard about your interest in this regard and expect your generosity in the matter.

You can contact us on 567 9868 in this regard or we can call upon you at your convenience.

Thanks and Regards,

Kyle Reese

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Perry Adams,

Aberdeen.

February 17, 1990.

Mr. Leon Kellies,

Superintendent,

Nark & Co.,

Aberdeen, UK.

Dear Mr. Kellies,

Through this letter I introduce to you, myself Perry Adams. We were associated in a business deal with your company when I was working for Sussex & Co., as the Supervisor in the Sales Department.

The actual purpose of writing to you, Sir is to request for a favor. I have applied for the post of Senior Supervisor in your company and need an internal reference for the same. If you could kindly refer me to the job I will be very grateful to you. You have seen my work and I am sure you won’t regret your action.

I thank you in advance and it was a pleasure to be associated with you.

Warm regards,

Perry Adams.

Download REQUEST LETTER EXAMPLE

Your Name,

Your Address.

E.g. John Boer,

Ramky Solutions.

Date (Day Month Year) or (Month, Day Year)

E.g. 23 June 1995 (or) June, 23 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Company,

Address

E.g. Mr. Joe Collins,

Managing Director,

Emerson and Co.,

Derry, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr.Collins,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the purpose of asking the favor. Mention how the person can help you and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. John Boer,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (3)

Download REQUEST LETTER TEMPLATE

Paper size: A4

Font size: 12

Layout: Semi-blocked, blocked or fully blocked

The letter has to begin with the sender’s Name and address at the left hand corner of the page with 1” margin.

This has to be followed by the date (E.g. 26 July 1992 or July, 26 1992) also at the extreme left.

The Name, Designation, Company and the Address of the receiver are to be written next, all at the left corners with proper salutation.

Begin the letter with Dear Mr/Ms/Mrs.

The first paragraph has to introduce yourself and your purpose in brief to the receiver.

The second paragraph has to talk about the actual request to be asked to the receiver.

The final paragraph has to reiterate the purpose of the request and closing has to be done with thanking the reader.

The complimentary close has to be “Sincerely”, “Respectfully yours”, .

The letter has to end with proper signature.

The enclosures, if any have to be mentioned at the end of the entire letter.

The letter has to have single spacing throughout.

Download REQUEST LETTER FORMAT