Category: Request letters

àWrite the letter in polite and brief terms

àAddress the person in proper words and request him/her to do the needful

àBe careful to write the designation and the address of the person clearly

àMention your details properly and introduce yourself to the receiver in prompt terms

àOffer to return the favor.

àMention alternatives to the favor requested if it is too huge.

àDon’t ask for impossible favors

àMention how their help will be beneficial to you.

àMention why you chose that person to ask for the favor

àDo not apologize for asking the favor. Let the receiver feel privileged for helping in need

àThank the person profusely for going out of the way to fulfill your request

Download REQUEST LETTER WRITING

Steven Lopez,

EDCET & Co.,

May 04 1989

Mr. Mark Philips,

Manager,

EDCET & Co.,

Utah, USA

Dear Mr. Philips,

I have successfully dispatched the necessary documentation requested by the ARIHAM International Representative yesterday. I am glad to inform you that my team has worked overtime to finish the schedule on time.

Since the dispatch has been prompt, I take the opportunity to propose to you to allow me and my team to take an off from work tomorrow. We have planned a small success party at my place and you are cordially invited for it. This is just to boost the spirits of my colleagues who have given more than their capacity this time and have exceeded my expectations.

I hope you accept my request and allow us to take some time off on 05 May 1989.

Thanks and regards,

Steven Lopez,

Project Manager

Download TIME OFF REQUEST LETTER

Donna Walker,

Denham International Services

November 12, 1990

Mr. Kevin Rodriguez,

Reporting Manager,

Denham International Services,

Denham, UK

Dear Mr. Rodriguez,

I am glad to inform you that the Seattle Project we worked so hard for three months has been sanctioned to us. We would have to arrange for a final meeting to seal the deal. I have a written confirmation from the Manager that the deal has been finalized to us.

After revealing this good news, I take the opportunity to ask you for a favor. It is not new information to you that I have slogged for a continuous three months to get this project. In the meantime I have neglected my health and my family. After the good news that we have bagged the project, it is only fair that I ask you to sanction me leave for ten days, since I intend to go on a vacation to Bremen with my family.

I hope you wouldn’t disappoint me. Thanks for considering my request.

Sincerely,

Donna Walker,

Chief Analyst

Download VACATION REQUEST LETTER

Mark Lewis,

Colorado

20 September 2000

Mr. Dennis Clark,

Associate Professor,

University of Colorado,

Colorado, USA

Dear Mr. Clark,

Allow me to introduce myself as Mark Lewis a student from your class of the batch during the year 1998. I majored in Accounts under your supervision.

In writing to you after so long, I have a request to put up to you. Recently I applied for a job as Junior Accounts Officer in Pelham Services, Colorado. I came to know from a mutual friend that the CEO of the company, Mr. Ronald Jones is a close associate of yours. I humbly request you to put in a reference for me for the job. I satisfy all the required qualifications and am apt for the said post.

Your kind gesture will help me bag a once in a lifetime opportunity.

Thanks and regards,

Mark Lewis

Download REFERENCE REQUEST LETTER

Anthony White,

Leipzig

May 19, 2000

Mrs. Laura Hudson,

Principal,

Leipzig School of Secondary Education,

Leipzig, UK

Dear Mrs. Hudson,

I am Anthony White and I am the father of Dorothy White, from the fifth grade studying in your school. Her roll is FIF56666. I have received a letter from her class teacher regarding a picnic your school is organizing for the students the 27^th of this month.

Regarding the matter, I regret to inform to you that my daughter will not be able to pay the said amount on 23 May as both me and her mother are out of town. I am coming back on the 25^th of May and I am willing to pay the amount the first thing that day. Kindly treat this request as an obligation and allow her to be in the list of students approved for the picnic.

Thanks for your consideration in the matter.

Sincerely,

Anthony White

Download FORMAL REQUEST LETTER

————

Solicitation Letters

Thomas Martin,

Wyoming

09 March 1978

Mrs. Barbara Evans,

Teacher,

Department of Sciences,

Yardley School of Secondary Education,

Wyoming, USA

Dear Mrs. Evans,

I am Thomas Martin and I am a student of Grade XI. I attend your Science classes on every Thursday and Tuesday. My roll is BEC234345.

I have written to you to bring to your kind notice that my semester answer sheet has not reached me. I was in the class when the sheets were distributed but my paper was not there in the lot. When I spoke to the in charge about it, she advised me to write to you about it. I request you to kindly look into the matter at the earliest since the reports are just a week away.

I thank you for your concern and the trouble involved in the matter.

Regards,

Thomas Martin

Download TEACHER REQUEST LETTER

———-

Teachers Day Messages

Christine Adams,

University of California

05 February 1990

Mr. Jason Brown,

Professor,

Department of Mechanics,

University of California,

California, USA

Dear Mr. Brown,

I am Christine Adams and I am a student of the University. My roll is MEC6777 and I major in Mechanics. I am from your class and this semester.

I am writing to you to request you to accept my intention to work on a project on Robotics. As this subject is dealt with by you, it is mandatory for you to agree to allow me to work on this. I also need your permission to use the Mechatronics Lab once a week for my project study. I have enclosed the duly filled form which needs your approval signature. If its not too much of a trouble I request you to send it by Thursday, since my last date for submission is Friday.

Thanks for your considering my application on such a short notice.

Sincerely,

Christine Adams

Enclosed(1)

Download PROFESSOR REQUEST LETTER

Joseph Miller,

University of Dallas

October 29, 2000

Ms. Sharon Turner,

146-90, Sector B,

Westman Street,

Dallas, UK

Dear Ms. Turner,

This is an intimation from the University that the semester mark list has been dispatched. If not reached it is advised that you communicate at the earliest to the in charge regarding the issue.

This letter is also a reminder that you have not paid your semester fees yet. The last date for the payment has been extended to November 10 2000. It is recommended that you clear your dues by that date. Failure of which will only result in your hall ticket not being issued. Hence we request you to kindly arrange for a payment at the earliest possible time.

Thanks and regards,

Joseph Miller,

Coordinator

Download FEE REQUEST LETTER

Mark Brown,

Drec & Co.,

10 June 2000

Mr. Anthony Hall,

Director,

Amity International,

Stockton, USA

Dear Mr. Hall,

I have received an intimation from your company that the goods dispatched by us have reached you safely. The person in charge has also signed the document which says that the merchandise has been thoroughly inspected and needs no replacement.

However I regret to inform you that although it has been more than a week since the goods have reached you, we have not yet received the payment for the same. In case you have already sent the check, I advise that you check with the representative whether it has been dispatched. If at all it has not been sent, I request you to send the amount as soon as possible. In case of any issues please call me on 190 87878.

Sincerely,

Mark Brown,

Head Sales

Download REQUEST PAYMENT LETTER

Paul Moore,

Clearet Services

January 06, 2001

Mr. David Baker,

Hospitality Head,

Clearet Services,

Aberdeen, UK

Dear Mr. Baker,

I received your letter and I appreciate your concern expressed for me in the letter. My official trip to Dallas was good and I hope to get the project for us this time.

Apart from this I have written to you to enquire about my refund benefits. As you are aware the entire trip along with the accommodation and the transport was supposed to be refunded to me after I handle all my expenses and submit the bills as proof. However I have not yet received any intimation of my refund although it has been two weeks since I submitted the necessary documentation. It would be a great help if you can look into the matter at the earliest and see to it that I get the said amount.

Thanks for considering my request.

Regards,

Paul Moore,

Executive Head, Sales

Download REFUND REQUEST LETTER