Author: sample

Paul Baker,

Manchester

16 August 1999

Mr. Chris Harris,

89A, West Side,

Limelight Street,

Manchester, UK

Dear Mr. Harris,

We are pleased to introduce to you Help Society, our organization. We at Help Society, buy plots and sell them to under privileged people at lower rates. We are in this business for a few years now.

We write to you to encourage your participation in the program by donating to our organization. All our members have the benefits of a membership card, discount vouchers and monthly passes to a few selected theatres in the city. Your magnanimity will be properly rewarded for. You can drop down anytime to our office to talk to any of our representatives in this regard. Please find enclosed a copy of our ventures.

Thanking you in advance.

Warm Regards,

Paul Baker,

Director

Enclosed(1)

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Your Name,

Your Address.

E.g. Ellen Soul,

Soul Services

Date (Day Month Year) or (Month, Day Year)

E.g. 02 April 1995 (or) April, 02 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Address

E.g. Mr. Robert Brink,

902/12, Park Street,

Derby, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr. Brink,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the kind of work your organization does and the purpose of asking the donation. Mention how the person can help you (whether in cash or kind) and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. Ellen Soul,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (2)

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Rita Grant,

Mosaic Services.

17 October 2000

Mr. Bred Frankfurt,

56/C Northumberland Avenue,

Bristol, UK

Dear Mr. Frankfurt,

This is to write to you to introduce to you our store, Mosaic Services. I am Rita Grant, the Director of the store. We are happy to inform to you that we have opened a store in your neighborhood and we make furniture for the under privileged.

In this regard I request you to donate any unused furniture to our store. We also accept any broken or chipped off pieces of furniture. We fix the broken and unusable furniture and make it useful for the under privileged. In return we offer to you discount vouchers from ‘Care Furniture’s, a local furniture store with whom we have collaboration.

Please call us on 678 3443 if you are interested in helping us. Thanks in advance for your support.

Best Regards,

Rita Grant

Director

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Kyle Reese,

Petersburg

December 19, 1989

Mr. Ebon Stockholm,

167/A North East,

Petersburg.

Dear Mr. Stockholm,

I write to you on behalf of my organization ‘Green Earth’. We are a group of ten teenagers working towards creating awareness amongst people for a greener city. We have carried out various awareness programs in your neighborhood in the recent past.

We write to you for need your donation, with regard to our new program regarding ban on plastics. We intend to carry out this campaign by the end of this month in your neighborhood and are short of funds. We will be grateful if you can help us with your donation. We have heard about your interest in this regard and expect your generosity in the matter.

You can contact us on 567 9868 in this regard or we can call upon you at your convenience.

Thanks and Regards,

Kyle Reese

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Perry Adams,

Aberdeen.

February 17, 1990.

Mr. Leon Kellies,

Superintendent,

Nark & Co.,

Aberdeen, UK.

Dear Mr. Kellies,

Through this letter I introduce to you, myself Perry Adams. We were associated in a business deal with your company when I was working for Sussex & Co., as the Supervisor in the Sales Department.

The actual purpose of writing to you, Sir is to request for a favor. I have applied for the post of Senior Supervisor in your company and need an internal reference for the same. If you could kindly refer me to the job I will be very grateful to you. You have seen my work and I am sure you won’t regret your action.

I thank you in advance and it was a pleasure to be associated with you.

Warm regards,

Perry Adams.

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Your Name,

Your Address.

E.g. John Boer,

Ramky Solutions.

Date (Day Month Year) or (Month, Day Year)

E.g. 23 June 1995 (or) June, 23 1995

Name (With Salutation Mr/Ms/Mrs),

Designation,

Company,

Address

E.g. Mr. Joe Collins,

Managing Director,

Emerson and Co.,

Derry, UK.

Dear (Salutation) (Last Name),

E.g. Dear Mr.Collins,

Introduction about yourself- Your Name, Your Designation in the company, Brief introduction for writing the letter

Explain in clear and plain terms the purpose of asking the favor. Mention how the person can help you and if you can return the favor.

Sincerely thank the person in advance for the request.

Closing should be done with “Sincerely”

Signature with designation

E.g. John Boer,

Director

If there are enclosures they need to be mentioned at the end stating the number.

E.g. Enclosures (3)

Download REQUEST LETTER TEMPLATE

Paper size: A4

Font size: 12

Layout: Semi-blocked, blocked or fully blocked

The letter has to begin with the sender’s Name and address at the left hand corner of the page with 1” margin.

This has to be followed by the date (E.g. 26 July 1992 or July, 26 1992) also at the extreme left.

The Name, Designation, Company and the Address of the receiver are to be written next, all at the left corners with proper salutation.

Begin the letter with Dear Mr/Ms/Mrs.

The first paragraph has to introduce yourself and your purpose in brief to the receiver.

The second paragraph has to talk about the actual request to be asked to the receiver.

The final paragraph has to reiterate the purpose of the request and closing has to be done with thanking the reader.

The complimentary close has to be “Sincerely”, “Respectfully yours”, .

The letter has to end with proper signature.

The enclosures, if any have to be mentioned at the end of the entire letter.

The letter has to have single spacing throughout.

Download REQUEST LETTER FORMAT

Your Name (E.g., Greg Smith),

Company

Date (E.g. 17 May 2000 or May, 17 2000)

Name (With salutation Mr/Ms/Mrs),

Designation,

Company Name,

Address

E.g.

Ms Kate Williams,

CEO,

IK & Co.,

Bridgetown, UK

Dear (Salutation) (Last Name),

E.g. Dear Ms Williams,

In the first paragraph, introduce yourself and your company in brief terms. Briefly mention the reason for your letter.

In the second paragraph, politely put forth the request and mention the reason as to why it has been written to him.  Also mention the return of favor to the reader. Give alternatives to the request, if any. Do not apologize to asking the request. Ask for a meeting if the favor is too big or you need more explanation to do.

In the last paragraph, thank the reader for considering your letter and mention where he can contact you for further correspondence.

Signature,

Designation

E.g. Greg Smith,

Director

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Lisa Doe,

Johnson & Hanson.

March, 18 2000

Mr.Leo Karensky,

Managing Director,

SKY Solutions,

Glasgow, UK

Dear Mr.Karensky,

We, at Johnson & Hanson are delighted to be associated with you. We congratulate you on the launch of your new product.

We regret to inform you that we have not received a copy of your contract with us as was promised by you. We need to see the actual copy to decide on further action regarding your proposal. It will be of immense help if you look into the matter at the earliest. Any further delay from your side will only result in wasting precious time since our course of action depends on the terms mentioned in the contract. Hence we request you to send us a copy at the earliest.

We look forward to your communication. You can call me on 1600 678 for any further clarifications.

Thanks and Regards,

Lisa Doe,

Director.

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