To
______________ [here mention the name of the recipient]
______________ [mention the designation of the recipient]
______________ [mention the name of the respective firm]
______________ [mention the address of the recipient]
______________ [mention the date of sending the letter]
Subject: Approval for _____________ [mention the reason for which approval is made]
Respected Sir/ Ma’am
I am writing this letter to inform you that you have been approved for________________________ (mention the reason for which approval is granted). You are requested to ___________________________ (mention the terms and condition of under which the approval is granted). You have to______________________ (mention the formalities to be completed) before_________________ (mention the time period before which all the formalities should be completed).
You should report to________________ (mention the name of personnel to whom an individual should report once the assigned work is completed). You are strictly instructed to__________________________ (mention the important terms and conditions which should be followed so that the approval remains valid)
Hope that you will________________________ (wish the individual best of luck for the upcoming project or development).
Yours’ sincerely
______________ [Here mention the name of the sender]
______________ [Here mention the designation of the sender]
______________ [Here mention the name of the company in which the sender is employed]
______________ [here mention the address of the sender]
