To
Name [here mention the name of the letter recipient]
Designation [mention the profile of the recipient]
Company name [mention the name of the respective firm]
Address [write the address of the recipient]
Date [write the date of sending the letter]
Subject: [write down an appropriate subject for the Approval Letter]
Dear Mr. /Mrs. /Ms. ______________ [write a proper salutation and title for the recipient]
First paragraph: [The first paragraph should be used by the sender to congratulate the person on the account of approval for which they have submitted their application. The sender should mention the reason due to which the management was ready to grant the approval. ]
Second paragraph: [In this paragraph the sender should mention the various terms and condition under which the approval is granted. He should also inform the individual about the special requirements which is required to be followed during the approval period.]
Third paragraph: [The sender must conclude his/ her letter by giving good wishes and best of luck during the period for which the approval is granted]
Yours’ sincerely
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the name of the respective firm]
[Mention the address of the sender]