Category: Request letters

Your Name (E.g., Greg Smith),

Company

Date (E.g. 17 May 2000 or May, 17 2000)

Name (With salutation Mr/Ms/Mrs),

Designation,

Company Name,

Address

E.g.

Ms Kate Williams,

CEO,

IK & Co.,

Bridgetown, UK

Dear (Salutation) (Last Name),

E.g. Dear Ms Williams,

In the first paragraph, introduce yourself and your company in brief terms. Briefly mention the reason for your letter.

In the second paragraph, politely put forth the request and mention the reason as to why it has been written to him.  Also mention the return of favor to the reader. Give alternatives to the request, if any. Do not apologize to asking the request. Ask for a meeting if the favor is too big or you need more explanation to do.

In the last paragraph, thank the reader for considering your letter and mention where he can contact you for further correspondence.

Signature,

Designation

E.g. Greg Smith,

Director

Download HOW TO WRITE A REQUEST LETTER

Lisa Doe,

Johnson & Hanson.

March, 18 2000

Mr.Leo Karensky,

Managing Director,

SKY Solutions,

Glasgow, UK

Dear Mr.Karensky,

We, at Johnson & Hanson are delighted to be associated with you. We congratulate you on the launch of your new product.

We regret to inform you that we have not received a copy of your contract with us as was promised by you. We need to see the actual copy to decide on further action regarding your proposal. It will be of immense help if you look into the matter at the earliest. Any further delay from your side will only result in wasting precious time since our course of action depends on the terms mentioned in the contract. Hence we request you to send us a copy at the earliest.

We look forward to your communication. You can call me on 1600 678 for any further clarifications.

Thanks and Regards,

Lisa Doe,

Director.

Download REQUEST LETTER